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North Central Railway Plotter Printers Tender 2026 Prayagraj - Plotter Printer V2 IS0/ISO Standards and On-site Warranty

Bid Publish Date

24-Jun-2026, 10:19 am

Bid End Date

11-Jul-2026, 2:00 pm

EMD

₹31,200

Location

ALLAHABAD , UTTAR PRADESH
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Progress

Issue24-Jun-2026, 10:19 am
Corrigendum08-Jul-2026
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorization required if not directly OEM-provided
  • • Make in India/local content declaration mandatory
  • • EMD ₹31,200; EMD may be DD or FDR payable to Prayagraj
  • • Pre-dispatch inspection by M/s RITES Ltd or post-receipt at consignee site
  • • On-site warranty term requested (years to be specified in bid)
  • • No BOQ items; emphasis on product specs and vendor credentials
  • • Documentation must be clear/readable to be considered in evaluation

Categories 1

OFFICE EQUIPMENTS

Tender Overview

Organization: North Central Railway (Indian Railways) – procurement of Plotter Printers (V2) [Q2]. Estimated EMD: ₹31,200. Location/Target area: Prayagraj, Uttar Pradesh (North Central Railway) with pre-dispatch and post-receipt inspection by nominated agencies. Bidders may submit EMD via DD payable to Sr.DFM, Prayagraj or via Fixed Deposit Receipt; hard copies must reach within 5 days after bid end/opening. Mandatory OEM authorization or tender-specific authorization is required, plus Make in India local content declaration. This tender emphasizes compliance with inspection processes, authenticity of certificates, and clear document submissions. Unique requirement: on-site warranty term requested and explicit pre/post inspection framework. The BOQ contains no line items, indicating a focus on product conformity and supplier credentials over quantity-based scheduling.

Technical Specifications & Requirements

  • Product category: Plotter printer with embedded scanner capability, high-precision printing for technical drawings
  • Key capabilities: Printing speed (PPM), resolution (DPI), type of printing, and type of plotter printer
  • Scanner features: Inbuilt scanner; scanning resolution (DPI) and scanning size (Inches)
  • Storage/ Connectivity: Hard disk capacity (GB), Memory (MB), Interface type, and USB Port availability
  • Construction/Fiancials: Minimum ink colour specification and on-site warranty in years; required certificates and OEM alignment
  • Compliance: OEM authorization if not directly from OEM; local content declaration for Make in India; pre/post inspection flow via designated agencies as per ATC terms
  • The specification set signals a balance between professional plotting, scanning capability, and robust warranty with verification through official inspection.

Terms & Eligibility

  • EMD: ₹31,200 via DD or approved bank instrument; alternative: FDR pledged in the name of Sr.DFM, Prayagraj
  • OEM authorization: required if bidder is not OEM or OA verification not on GeM
  • Make in India/local content: declaration from OEM mandatory if not stated on product page
  • Past performance evidence: CRAC or client execution certificates acceptable
  • Documentation: clear/readable uploads; failure to provide certificates may render bid unresponsive
  • Inspection regime: pre-dispatch and post-receipt inspections as defined; delivery of hard copies within 5 days
  • Validity and responsiveness: comply with ATC clauses; any modification requests may affect bid responsiveness

Key Specifications

  • Plotter printer with inbuilt scanner

  • Printing speed and DPI (exact values to be provided in product sheet)

  • Printing technology and type of plotter printer

  • Scanner resolution and scanning size

  • Hard disk capacity, memory, interface, USB ports

  • Minimum ink colour specification

  • On-site warranty period (years)

Terms & Conditions

  • EMD ₹31,200; payment via DD or FDR; hard copy delivery within 5 days

  • OEM authorization or tender-specific authorization required

  • Make in India/local content declaration mandatory

  • Pre-dispatch/post-receipt inspection by RITES or consignee

  • Documents must be clear/readable; non-compliant bids may be rejected

Important Clauses

Payment Terms

EMD paid via DD or FDR; vendor to submit scanned proof with bid; hard copy to be delivered within 5 days

Delivery Schedule

Not explicitly stated; inspection and acceptance via pre-dispatch/post-receipt process per ATC

Penalties/Liquidated Damages

Not specified in data; applicability to be confirmed in ATC terms

Bidder Eligibility

  • Proven experience in supplying plotter printers with scanning capabilities

  • Valid GST registration and PAN card

  • OEM authorization or tender-specific authorization required

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Plotter Printers (V2) (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Documents 3

GeM-Bidding-9450898.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Printing Type of Printing Color
Printing Printing Size A0 - A4, 40 inch - A4, 42 inch - A4, 44 inch - A4, 60 inch - A4, 64 inch - A4, A0 - A3 Or higher
Printing Printing Speed (in PPM) < 1 for A0, 1 for A0
Printing Printing Resolution (in DPI) 2400 x 1200 or better
Generic Printing Technology Inkjet
Generic Type of Plotter Printer Multifunction Wide format Printer
Scanner Inbuilt scanner Yes
Scanner Scanning resolution (in DPI) (In case Plotter is without scanner seller must declare "0") 600, 1200 Or higher
Scanner Scanning Size (Inches) A0-A4, 40 inch - A4, 42 inch - A4, 44 inch - A4, 60 inch - A4, 64 inch- A4 Or higher
Storage and Connectivity Hard Disk Capacity (in GB) 500, 1024 Or higher
Storage and Connectivity Memory (in MB) 8192, 16384 Or higher
Storage and Connectivity Interface Ethernet 10/100/1000
Storage and Connectivity USB Port Yes
Construction Ink colour (Minimum) 6
Certification On site warranty (in Years) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant plotter/printer supply history

4

Financial statements (last 2-3 years)

5

EMD submission document (DD or FDR) and proof of submission

6

Technical bid documents and OEM authorization (or tender-specific authorization)

7

Make in India declaration from OEM (local content) if not declared on product page

Corrigendum Updates

1 Update
#1

Update

08-Jul-2026

Extended Deadline

11-Jul-2026, 2:00 pm

Opening Date

11-Jul-2026, 2:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for plotter printers tender in Prayagraj 2026 NC Railways

Bidders must meet eligibility criteria including OEM authorization or tender-specific authorization, GST & PAN, and experience in supplying plotter printers with scanning features. Submit EMD ₹31,200 via DD or FDR, provide Make in India declaration, and ensure clear documentation. Pre-dispatch/post-receipt inspection will be conducted by RITES/consignee.

What documents are required for NC Railway plotter bid 2026

Required documents include GST certificate, PAN, 2–3 years of financial statements, OEM authorization, technical compliance certificates, experience certificates, EMD proof (DD/FDR), and Make in India declaration. Ensure scanned uploads are legible and hard copies delivered within 5 days after bid end/opening.

What are the technical specifications for plotter printers in this tender

The tender specifies a plotter printer with inbuilt scanner, speed in PPM, printing resolution in DPI, and required printing technology. Scanning resolution and size, RAM and hard disk capacity, USB interfaces, and minimum ink colour are required. Exact PPM and DPI values will be provided in the product sheet and OEM datasheet.

When is EMD due for NC Railway plotter tender 2026

EMD is ₹31,200 and can be submitted via Demand Draft or Fixed Deposit Receipt in favor of Sr.DFM, Prayagraj. Scanned proof must be uploaded; hard copy must reach the buyer within 5 days of bid end/opening date.

What is the inspection process for acceptance of plotter printers

Inspection is conducted in two stages: pre-dispatch at seller premises if ATC allows, and post-receipt at consignee site. Approved agencies include M/s RITES Ltd or the designated consignee. Verification ensures conformity to technical and documentation requirements before acceptance.

What makes in India declaration required for this tender

A Make in India/local content declaration is required from the OEM if not declared on the product page. Without this declaration, the offer may be treated as unresponsive. Ensure OEM verification aligns with GeM tender rules and provide supporting documentation.

What are the payment terms for NC Railway plotter procurement

The terms specify EMD payment mechanisms and inspection-based acceptance; however, explicit procurement payment terms are not listed. Bidders should refer to ATC for final terms and ensure readiness for approvals post-inspection. Documentation must align with bid terms and Samsung/GeM requirements.

What warranty is required for plotter printers in this tender

The tender requires on-site warranty in years, to be defined by the product offering and OEM terms. Vendors should confirm exact warranty duration and coverage during bid submission and ensure service reach within the stated locality to meet acceptance criteria.

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