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Bihar State Police High End Desktop Computer Tender Patna Bihar 2026 IS 550/IS ICS Qualified AAA/TRTL Confirmed

Bid Publish Date

27-Apr-2026, 5:47 pm

Bid End Date

10-Jun-2026, 9:00 am

EMD

₹49,000

Location

PATNA , BIHAR
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Progress

Issue27-Apr-2026, 5:47 pm
Corrigendum02-Jun-2026
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Tender Overview

The procurement by the Bihar State Police - A Voyage Of Excellence in PATNA, BIHAR seeks High End Desktop Computers with defined hardware and software baselines. The package specifies processor details, TPM-enabled motherboards, factory pre-loaded OS, and memory/storage configurations, with monitor and on-site OEM warranty considerations. The purchase includes an EMD of ₹49,000 and allows a 25% quantity variation during and after contract award, governed by a defined delivery model tied to the original schedule. Unique logistics include state-wide service accessibility and escalation protocols, ensuring post-sale support within the contract lifecycle. This tender emphasizes robust warranty servicing and post-warranty options aligned to governmental procurement norms for critical policing infrastructure.

  • Organization: Bihar State Police - A Voyage Of Excellence
  • Location: PATNA, BIHAR
  • Product Category: High End Desktop Computer (Q2)
  • Estimated Value: Not disclosed; EMD: ₹49,000
  • Key differentiator: 25% quantity option, strict service center and escalation requirements, and 3-day defect rectification timeline
  • Context: Government procurement for police computing infrastructure with on-site OEM warranty and service commitments

Technical Specifications & Requirements

  • Base Processor Number and Higher Processor Number to be specified by OEM within bid
  • Motherboard: TPM (Trusted Platform Module) enabled
  • Operating System: Factory pre-loaded OS
  • RAM: Memory capacity to be installed in system (in GB) to be provided
  • Storage: Primary storage capacity (in GB); Secondary storage availability and capacity (in GB)
  • Monitor: Availability, Panel Type, Screen size in cm
  • Warranty: On-site OEM warranty period (in years)
  • Delivery/SC: Functional Service Centre in each consignee state; establishment within 30 days if not present; dedicated toll-free service; escalation matrix
  • Penalties: 3-day defect rectification; 0.5% unit price per week delay; up to 10% total contract value as cumulative penalty; potential service outsourcing with PBG implications

Terms, Conditions & Eligibility

  • EMD: ₹49,000 (as per tender terms) and refundable per contract conditions
  • Delivery: Delivery period aligned to original order with option clause for up to 25% quantity variation
  • Service: Functional Service Centre in the State; toll-free number; escalation matrix required
  • Warranty & Penalties: 3-day rectification; 0.5% weekly penalty; max 10% penalty; PBG implications
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, EMD submission proof
  • Warranty Scope: On-site or carry-in as per OEM; adherence to supplier warranty terms
  • Other: Compliance with buyer-added terms and delivery timelines as specified; risk for non-compliance includes contract termination and penalties

Key Specifications

  • High end desktop computer with processor variants: Base Processor Number and Higher Processor Number

  • Motherboard with TPM (Trusted Platform Module) capability

  • Factory pre-loaded Operating System

  • RAM capacity specification to be installed in system (GB)

  • Primary Storage Capacity (GB) with Secondary Storage availability and capacity

  • Monitor availability with specified Panel Type and Screen Size (cm)

  • On-site OEM warranty period (years)

  • Delivery terms include option to increase quantity up to 25% at contracted rates

  • Functional Service Centre in each consignee state; 30-day establishment window if absent

  • Dedicated toll-free service number and escalation matrix

Terms & Conditions

  • EMD amount ₹49,000 and delivery/price adjustment via 25% option clause

  • Service Centre presence in Bihar; 30 days to establish if missing; documented proof required

  • 3-day defect rectification; 0.5% weekly penalty; 10% cap; PBG impact

Important Clauses

Payment Terms

Not explicitly stated beyond EMD; penalties may be deducted from PBG for delays; ensure upfront binding terms per contract

Delivery Schedule

Delivery period linked to the last date of original delivery order; option to extend with proportionate time calculations, minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week of delay; maximum cumulative 10% of total contract value; possible service from alternate sources at buyer cost

Bidder Eligibility

  • Functional Service Centre in Bihar or ability to establish within 30 days of award

  • Dedicated toll-free service line and defined escalation matrix

  • Compliance with on-site or carry-in warranty as specified for hardware and support

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High End Desktop Computer (Q2)

Authority Records

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Documents 4

GeM-Bidding-9264325.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR Higher Processor Number NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core i7- 13700, Intel Core i7- 13700K, Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher
MOTHERBOARD Trusted Platform Module No TPM, Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional, Window 11 Home, DOS or Equivalent, Linux, Window 11 STF (Shape the Future)
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage, HDD@5400RPM, HDD@7200RPM, NVME - SSD Or higher
STORAGE Secondary Storage Capacity (in GB) 0, 500, 512, 1024, 2048 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1), No
Monitor Panel Type NA as No Monitor, Twisted Nematic (TN), Vertical Alignment (VA), In Plane Switching (IPS)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65"), NA as No Monitor
WARRANTY On Site OEM Warranty (In year) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar high-end desktop deployments

4

Financial Statements (last 1-2 years)

5

EMD payment proof (₹49,000)

6

Technical bid documents demonstrating TPM, OS, RAM, storage, and monitor specs

7

OEM Authorization / Manufacturer-Authorized Distributor certificate

8

Service Centre proof in Bihar/State where consignee located

9

Escalation Matrix and Toll-free service contact details

Corrigendum Updates

2 Updates
#1

Update

02-Jun-2026
#2

Update

02-Jun-2026

Extended Deadline

10-Jun-2026, 9:00 am

Opening Date

10-Jun-2026, 9:30 am

Frequently Asked Questions

Key insights about BIHAR tender market

What documents are required for the desktop tender in Patna Bihar 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹49,000 proof, technical bid documents detailing TPM, OS, RAM, storage, and monitor specs, and OEM authorization. Include service centre proof in Bihar and escalation matrix for service.

How is the 25% quantity variation managed in this Bihar procurement?

The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency of the contract. Delivery timelines adjust proportionally, with a minimum of 30 days added for increased quantity; delivery begins from the last original delivery date.

What are the warranty expectations for the desktop computers in this bid?

Warranty entails on-site OEM support with rectification within 3 days of defect notification. A delay incurs 0.5% of unit price per week, capped at 10% of total contract value; penalties may be recovered from the PBG or via alternate service procurement at seller cost.

What are the minimum service requirements for Bihar state procurement?

Bidders must establish a functional Service Centre in Bihar or in every consignee location if not present. A dedicated toll-free service line and an escalation matrix are required for timely support; evidence must be submitted with bid and validated post-award.

Which hardware specifications are explicitly requested for the desktops?

The tender requires a processor with Base and Higher Processor Numbers, TPM-enabled motherboard, factory pre-loaded OS, specified RAM capacity, primary and secondary storage capacities, and monitor specifications (panel type and size in cm). Exact GB values are to be confirmed in the BOQ during bid.

When is the supplier expected to deliver after order placement in Patna?

Delivery must align with the original delivery period; if options are exercised, additional time is calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days, and cannot exceed the extended period as per clause.

What are the essential eligibility criteria for this Bihar police desktop bid?

Eligibility includes having a functional service center in Bihar (or ability to establish within 30 days), a toll-free service line, escalation matrices, and compliance with warranty terms. EMD submission and OEM authorizations are mandatory; prior experience in police-grade desktop deployments strengthens eligibility.

What standards and certifications are required for this procurement?

While exact standards are not fully enumerated, bidders should demonstrate TPM-enabled motherboards, factory pre-loaded OS, and hardware capable of ISI/IS standards as indicated by police procurement norms. Ensure OEM authorization and service capabilities within the state.

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