Invitation to Bid - Reverse Osmosis based Water Treatment System above 50 LPH Capacity (V2) in JAGATSINGHAPUR, ODISHA

Q1: How to register for the Department of Revenue water treatment tender on GeM?
To participate in this government tender, you must complete your profile on the GeM portal, ensuring all details, including company credentials, certifications, and past experience, are accurate and up-to-date. Bidders should upload relevant documents like OEM authorization, past project performance, and NABL lab reports. For professional support with GeM registration, visit TenderAI services. Proper registration enhances your credibility and streamlines bid submission. Additionally, the platform offers guidance on meeting technical specifications and preparing required documentation, critical for a competitive bid in government tenders.

Q2: What are the eligibility criteria for supplying Reverse Osmosis water treatment systems to government offices in Bhubaneswar?
Eligibility depends on proven experience in supplying similar water treatment systems for at least two years, with supporting contracts and delivery certificates from previous government or PSU projects. OEM manufacturers should have an average turnover of at least a specified amount over the last three years, with supporting financial documents. MSMEs with valid Udyam registration and online validation are eligible for purchase benefits. Resellers and traders offering OEM products are not eligible for MSME benefits unless they meet specific criteria. Submit all relevant experience, performance, and financial documentation for evaluation.

Q3: How do I ensure my bid complies with technical specifications for a Reverse Osmosis water treatment system?
Your bid must align with the detailed specifications, such as using SS304 or better materials for construction, incorporating UV disinfection, minimum filtration capacity of 50 LPH, and automatic controls. Ensure your submitted technical datasheets, test reports from NABL-accredited labs, and certificates (like OEM authorization) demonstrate compliance. Highlight the system's capacity to handle inlet water TDS up to 2000 ppm and meet IS 10500 standards for output water. For testing, obtain certification from NABL-accredited labs and include reports with your bid.

Q4: Are MSMEs or startups entitled to purchase preference advantages in this tender?
Yes, micro, small, and startup companies with valid Udyam registration and verified credentials on the GeM portal are eligible for purchase preferences. They can quote within a certain margin above the L1 price and may be awarded up to 25% of the total quantity if they match or beat L1. MSME benefits aim to promote small enterprise participation, with the process requiring validated Udyam registration and submission of relevant documents supporting eligibility.

Q5: What documents are essential for bid submission for the water treatment tender?
Critical documents include: experience certificates indicating supply of similar systems, OEM authorization certificates, NABL lab test reports, financial documents like balance sheets and turnover certificates, Udyam registration (for MSMEs), and past performance contracts. Technical datasheets demonstrating compliance with specifications, and delivery schedules should also be submitted. Ensure all documents are clear, correctly formatted, and uploaded before the bid deadline.

Q6: What are the delivery and installation responsibilities for bidders in this tender?
Bidders are responsible for delivering the systems to the Customs Preventive Bhubaneswar location within 15 days of contract award. Installation involves connecting water and electrical supplies, ensuring proper grounding, and testing the system per specified standards. The installation should include demonstration training for government personnel and comprehensive testing to validate water quality. Timely completion and documentation are crucial for success.

Q7: How can I improve my chances of winning this government bid?
Focus on demonstrating full compliance with all technical and quality standards, highlighting relevant experience with government projects, and submitting complete, well-organized documentation. Emphasize after-sales service, warranty terms, and testing certifications like NABL reports. Use professional bid preparation services if needed, and engage early with the GeM platform. Tailoring your bid to showcase reliability, technical proficiency, and past performance enhances your competitive edge.

Q8: Are there specific quality standards or testing requirements for the water treatment system?
Yes, the system must conform to IS 10500 standards, with NABL-accredited lab testing reports validating water quality, including UV disinfection and filtration efficacy. The unit must pass tests for inlet water TDS, filtration capacity, and output water quality. Certifications from NABL labs are essential documents for bid submission, demonstrating the system's compliance and reliability. Ensure your product specifications meet the detailed technical tender guidelines.

Q9: What support can TenderAI provide in preparing for this water treatment tender?
TenderAI offers expert assistance in GeM registration, bid document preparation, technical compliance, and documentation support. Our services help ensure your bid adheres to all specifications, improves your evaluation scores, and maximizes your success chances. Visit TenderAI services for detailed guidance and professional support tailored to government procurement processes.

Q10: How does the evaluation process for this tender work?
Bid evaluation will be based on total value-wise assessment, with criteria including past performance (70%) and compliance with technical specifications. The process involves reviewing experience, past deliveries, OEM credentials, and financial stability. Bids must demonstrate capacity to deliver quality water treatment systems meeting all contractual and technical conditions. After evaluation, successful bidders will be contacted for contract finalization.