HQIDS Department of Military Affairs Portable Electric Indoor Air Purifier Tender 2026 India with CADR, HEPA/ULPA, 25% Quantity Variation
Hqids
NEW DELHI, DELHI
Posted:
19 January 2026
Closed:
27 January 2026
GEM
GEM
Bharat Electronics Limited Portable Indoor Air Purifier Tender Ghaziabad UP 2026 CADR HEPA ULPA Purifier
Bid Publish Date
04-Feb-2026, 3:53 pm
Bid End Date
27-Feb-2026, 10:00 am
Location
Latest Corrigendum Available
Progress
Issue04-Feb-2026, 3:53 pm
Corrigendum24-Feb-2026
AwardPending
Quantity
5
Category
Portable Electric Indoor Air Purifier?
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Bharat Electronics Limited (BEL) procurement in Ghaziabad, Uttar Pradesh seeks a Portable Electric Indoor Air Purifier. The scope includes supply, installation, testing, and commissioning of complete air purification units for the defence production department. Key elements include comprehensive unit warranty, on-site installation, and training/demonstration. The tender emphasizes validation against a data sheet, OEM authorization where applicable, and GST compliance by bidders. The option clause allows a ±50% quantity adjustment at contract award or during the currency, requiring bidders to plan scalable delivery. This procurement targets reliable purification with explicit emphasis on filter grades and CADR performance as part of the product’s core differentiators.
Technical Specifications & Requirements
- Product category: Portable Electric Indoor Air Purifier; emphasis on air purification performance, filtration stages, and mounting flexibility.
- Filtration: HEPA and ULPA grade filters (exact grades not specified); passive purification filters may be used in combination with active mechanisms.
- CADR: CADR at maximum speed (Cubic metre/hr) metric required, with indicators for performance.
- Purification method: Includes multiple mechanisms and an allergen/pollutant removal capability; salience indicators and maintenance indicators to be included.
- Warranty & service: Comprehensive warranty for complete unit; minimum free services during warranty/CMC/AMC; installation and commissioning included; training and demonstration provided.
- Data sheet & OEM: Uploaded product data sheet; OEM authorization required for distributors; data sheet must match bid parameters.
- GST & invoicing: GST applicability to be checked by bidders; invoices to be raised in consignee name with GSTIN; GST portal payment confirmation required.
Terms, Conditions & Eligibility
- EMD/Financials: Not explicitly stated; bidders must ensure GST and PAN compliance; data sheet alignment with technical parameters is mandatory.
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation prerequisites; data sheet and OEM authorization details.
- Delivery scope: Supply, Installation, Testing and Commissioning included in bid price; option clause permits quantity variation up to ±50%.
- Support: Dedicated toll-free service support and escalation matrix required from bidder/OEM.
- ATC & ATC viewing: ATC document uploaded by buyer; follow the terms for bid submission.
Key Specifications
-
- Product: Portable Electric Indoor Air Purifier with data sheet alignment
-
- Filtration: HEPA and ULPA grade filters; passive purification filters possible
-
- CADR: CADR at maximum speed (units in cubic metre/hour) specified in data sheet
-
- Performance: Features to remove allergens/pollutants; multiple purification mechanisms
-
- Warranty: Comprehensive warranty for complete unit; include minimum free services during warranty/CMC/AMC
-
- Installation: Installation and commissioning included in scope
-
- Training: Training and demonstration provided by vendor/OEM
-
- Data compliance: Data sheet to be uploaded; OEM authorization when bidder is distributor
Terms & Conditions
-
GST applicability to be determined by bidder; reimbursement as per actuals or applicable rates
-
Option clause allows ±50% quantity adjustment during contract or currency
-
Data sheet match with product specifications is mandatory to avoid rejection
-
Invoices must be raised in consignee name with GSTIN; GST portal payment proof required
-
Installation, testing and commissioning included in scope; training provided
Important Clauses
Payment Terms
GST applicability to be borne by bidder; invoice in consignee name; GST portal payment proof required
Delivery Schedule
Delivery quantity may vary up to 50% during contract; delivery period adjusted accordingly with minimum 30 days rule
Penalties/Liquidated Damages
Not explicitly stated in provided data; ensure alignment with GeM terms and supplier warranty commitments
Bidder Eligibility
-
Must provide PAN and GSTIN; VAT/GST compliance documented
-
OEM authorization required for distributors; complete with contact details
-
Data sheet alignment with offered product; bid rejection for unexplained mismatches
Documents 5
GeM-Bidding-8929188.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Duty Cycle per Day | 8 Hour Daily Usage |
| Features and Performance | Type of Air Purifiers Mounting | Floor Mounted |
| Features and Performance | Features of the Machine to Remove / Capture Allergen / Pollutants | Bacteria/Viruses, Dust, Smoke/Smog |
| Features and Performance | Purification Methodology | Passive Purification System |
| Features and Performance | Type Passive Purification Filters | High Efficiency Particulate Air (HEPA) Filter |
| Features and Performance | Grade Of HEPA Filter Used | H11, H12, H13, H14 Or higher |
| Features and Performance | Grade Of ULPA Filter Used | NA Or higher |
| Features and Performance | Clean Air Delivery Rate (CADR) at Maximum Speed (Cubic metre/hr) | 300 ~ 399 |
| Features and Performance | Other Air Purifications Mechanism | Carbon Filter |
| Features and Performance | Salient Features / Indicators | Filter Replacement Indicator |
| Service, Warranty, Installation and Commissioning | Comprehensive warranty for complete unit | 1 year from the date of satisfactory commissioning of the machine |
| Service, Warranty, Installation and Commissioning | Minimum Free Services during Comprehensive warranty / CMC / AMC for complete unit | 2 nos. per year |
| Service, Warranty, Installation and Commissioning | Installation and Commissioning inclusive in the scope of supply | Yes |
| Service, Warranty, Installation and Commissioning | Training and Demonstration | The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning |
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Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate certified by Bank
5
Data Sheet of offered product
6
Manufacturer/OEM Authorization with details
7
GST invoice format and GST portal payment confirmation
8
All other Terms and Conditions compliant submissions for vendor code creation
Corrigendum Updates
4 Updates
#1
24-Feb-2026 Update
Extended Deadline
27-Feb-2026, 10:00 am
Opening Date
27-Feb-2026, 10:30 am
#2
17-Feb-2026 Update
Extended Deadline
23-Feb-2026, 3:00 pm
Opening Date
23-Feb-2026, 3:30 pm
#3
17-Feb-2026 Update
Extended Deadline
20-Feb-2026, 4:00 pm
Opening Date
20-Feb-2026, 4:30 pm
#4
14-Feb-2026 Update
Extended Deadline
17-Feb-2026, 4:00 pm
Opening Date
17-Feb-2026, 4:30 pm
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for BEL portable air purifier tender Ghaziabad 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the product data sheet. Include OEM authorization if bidding through an authorized distributor, and ensure GST invoicing in consignee name with GSTIN. The bid should match the data sheet specifications and include supply, installation, testing and commissioning in the quoted price.
What documents are required for air purifier bid in Ghaziabad?
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, vendor code creation documents, product data sheet, OEM authorization, and GST invoice format with GST portal payment confirmation. These ensure eligibility and data sheet conformity with BEL tender terms.
What are the technical specs for BEL air purifier purifications?
Key specs include HEPA and ULPA filter grades, CADR at maximum speed, multiple purification mechanisms, and comprehensive unit warranty. Data sheet must clearly reflect these filtration features and performance indicators; installation and training are part of the scope.
What is the delivery clause for quantity variation in this tender?
The option clause allows a 50% increase or decrease in quantity at contract placement and during currency, with delivery period adjusted by the formula (Increase/Original) × Original period, minimum 30 days, ensuring suppliers plan flexible production.
What are the payment terms and invoicing requirements?
Invoices must be raised in the consignee's name with the consignee GSTIN; GST payments follow actuals or applicable rates; provide GST portal payment confirmation. This aligns with GeM invoicing rules and bidder accountability for tax compliance.
What documents confirm OEM authorization for distributors?
Submit the Manufacturer Authorization with OEM/provider details: name, designation, address, email, and phone, validating authorized representation. This ensures compliance when bidding as an authorized distributor and aligns with the vendor code process.
What is included in scope of supply for this air purifier tender?
Scope includes Supply, Installation, Testing and Commissioning of air purification units; includes on-site training and demonstration; commissioning support is required, ensuring the purifier operates to specified performance after installation.
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Documents 5
GeM-Bidding-8929188.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS