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Indian Coast Guard Stationery Tender Kerala 2026: Gel Pens, Pencils & Office Supplies – 44 Items, 39221 Value

Bid Publish Date

19-Jan-2026, 3:56 pm

Bid End Date

29-Jan-2026, 4:00 pm

Value

₹39,221

Location

ERNAKULAM , KERALA

Progress

Issue19-Jan-2026, 3:56 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1131

Category

Leaf folder with 50 leaf

Bid Type

Two Packet Bid

Tender Overview

The Indian Coast Guard, Department of Defence, invites bids for a comprehensive stationery and office supplies package located in Kerala. The procurement covers a wide range of consumables and accessories, including gel pens (blue, red, black, and Uniball variants), pencils (2B), erasers, sharpeners, sketch pens, ball pens, ink pens, lamination sheets, folders, binders, paper stationery, clips, pins, cutters, adhesives, and related items. The estimated contract value is ₹39,221 with a total of 44 items in the Bill of Quantities. The scope emphasizes bulk school and office supplies suitable for training and administrative use, with color-varied files and ship-name printing as a differentiator. Unique aspects include bulk packing of colored paper, CD marker pens, and 50-leaf leaf folders. The buyer’s ATC requires confirming item specifications with the consignee office prior to participation and insists on a registered office in the state of consignee (Kerala).

Key Specifications

    • Product categories: Gel pens (blue/red/black/uniball), pencils (2B), erasers, sharpeners, sketch pens, ball pens (blue/black), violet ink pen, whiteboard markers, post-it pads, lamination sheets, folders (50 leaf), double punch, box file, leaf folder, paper clips, pins, cutters, glue sticks, favistick, post-it flags, registers (2qr/4qr/6qr), color paper (A4 blue/green/pink/orange/red), transparent book covers, book tally, files with ship name printing, CD marker pens, photo board ribbon, colored paper, cello tapes, tape dispensers, masking tape, double-side tape, AAA batteries, steel rule scale, scissors, book covers, chart paper, book covers, etc.
    • Quantity detail: 44 items in BOQ; specific quantities not published (N/A in initial lines).
    • Delivery/extension: 25% quantity variation allowed; delivery timeline linked to original last order date; minimum 30 days extension rule.
    • Location: Kerala state; bidder must have registered office in Kerala as per ATC.

Terms & Conditions

  • Delivery quantity may vary up to 25% during contract and currency; delivery timing adjusts accordingly.

  • Bidder must have registered office in Kerala; item specifications to be confirmed with consignee office prior to bid.

  • EMD details are not disclosed in the tender; bidders should prepare to verify at confirmation stage.

Important Clauses

Payment Terms

Payment terms not explicitly stated in the tender; bidders should seek confirmation on payment schedule and methods during bid stage.

Delivery Schedule

Delivery period linked to last date of original delivery order; option clause enables up to 25% quantity variation with adjusted delivery time; minimum 30 days extension.

Penalties/Liquidated Damages

No LD or penalty terms specified in the provided data; bidders should verify in the final T&C with the purchaser.

Bidder Eligibility

  • Must have registered office in Kerala per ATC

  • Ability to confirm item specifications with consignee office prior to participation

  • Compliance with standard bid submission documents (GST, PAN, experience certificates, financials)

Documents 4

GeM-Bidding-8856775.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 44 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Gel pen blue red black and add gel uniball Gel pen blue red black and add gel uniball 15 nos dlogo-d4 15
2 Pencil 2B Pencil 2B 5 pkt dlogo-d4 15
3 Eraser Eraser 20 nos dlogo-d4 15
4 Sharpener Sharpener 10 nos dlogo-d4 15
5 Sketch pen Sketch pen 10 nos dlogo-d4 15
6 Ball pens blue Ball pens blue 30 nos dlogo-d4 15
7 Ball pens black Ball pens black 10 nos dlogo-d4 15
8 Voilet INK pen Voilet INK pen 5 nos dlogo-d4 15
9 Whitener pen Whitener pen 5 nos dlogo-d4 15
10 Lamination sheet Lamination sheet 100 nos dlogo-d4 15
11 L folder L folder 50 nos dlogo-d4 15
12 Double punch Double punch 2 nos dlogo-d4 15
13 Box file Box file 5 nos dlogo-d4 15
14 Leaf folder with 50 leaf Leaf folder with 50 leaf 2 nos dlogo-d4 15
15 Paper clip board Paper clip board 5 pkt dlogo-d4 15
16 Paper pin Paper pin 2 pkt dlogo-d4 15
17 Paper cutter Paper cutter 5 nos dlogo-d4 15
18 Gum bottle 300 ml Gum bottle 300 ml 3 nos dlogo-d4 15
19 Glue stick Glue stick 10 nos dlogo-d4 15
20 Favistick Favistick 2 nos dlogo-d4 15
21 Post IT pad Post IT pad 6 nos dlogo-d4 15
22 Hole guard Hole guard 10 sheet dlogo-d4 15
23 Photo paper Photo paper 50 nos dlogo-d4 15
24 Scissor Scissor 2 nos dlogo-d4 15
25 Book cover chart paper sky blue pink yellow 50 each Book cover chart paper sky blue pink yellow 50 each 150 sheet dlogo-d4 15
26 Transparent plastic cover for books Transparent plastic cover for books 150 sheet dlogo-d4 15
27 Book tally as per sample Book tally as per sample 250 nos dlogo-d4 15
28 Files with ship name printed blue pink yellow and green Files with ship name printed blue pink yellow and green 100 nos dlogo-d4 15
29 CD marker pen green red black CD marker pen green red black 4 nos dlogo-d4 15
30 Photo board ribbon red green blue Photo board ribbon red green blue 3 roll dlogo-d4 15
31 Colour paper a4 size blue green pink orange red Colour paper a4 size blue green pink orange red 20 nos dlogo-d4 15
32 Cello tape 1 inch Cello tape 1 inch 5 nos dlogo-d4 15
33 Cello tape 2 inch Cello tape 2 inch 5 nos dlogo-d4 15
34 Cello tape dispenser Cello tape dispenser 1 nos dlogo-d4 15
35 Masking tape 2 inch Masking tape 2 inch 5 nos dlogo-d4 15
36 Double side tape Double side tape 5 nos dlogo-d4 15
37 Cell battery AAA size Cell battery AAA size 20 nos dlogo-d4 15
38 Steel rule scale Steel rule scale 3 nos dlogo-d4 15
39 White board marker green red blue White board marker green red blue 15 nos dlogo-d4 15
40 Permanent marker green red blue Permanent marker green red blue 6 nos dlogo-d4 15
41 Post IT flags coloured Post IT flags coloured 10 nos dlogo-d4 15
42 Register 2qr Register 2qr 5 nos dlogo-d4 15
43 Register 4qr Register 4qr 5 nos dlogo-d4 15
44 Register 6 qr Register 6 qr 5 nos dlogo-d4 15

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) card

3

Experience Certificates (similar stationery supply, if any)

4

Financial Statements / Turnover proof

5

EMD/Security Deposit (noted as not disclosed — bidders should verify in terms)

6

Technical Bid Documents (compliance statements, product specs)

7

OEM Authorization if applicable

8

Bidder's registered office proof in Kerala (ATC requirement)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid in the Indian Coast Guard stationery tender in Kerala 2026?

Bidders should confirm item specifications with the consignee office before participating, ensure a Kerala registered office, and prepare standard submission documents (GST, PAN, experience certificates, financial statements, OEM authorizations). The tender allows up to 25% quantity variation and requires adherence to delivery timelines tied to the original order date.

What documents are required for the Coast Guard stationery bid in Kerala?

Required documents include GST registration, PAN card, experience certificates for similar supply, financial statements demonstrating stability, EMD details (to be confirmed), technical bid documents with product compliance statements, OEM authorizations if applicable, and proof of Kerala registered office per ATC.

What are the essential specifications for gel pens and folders in this tender?

No explicit numeric specs published; item confirmation with the consignee is mandated. Ensure gel pens cover blue/red/black/uniball variants, 50-leaf folders, 50-leaf sheets, and color paper packs (A4 blue/green/pink/orange/red) per the 44-item BOQ.

When is delivery expected after order placement under the option clause?

Delivery timing follows the last date of the original delivery order; if quantity increases, extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.

What is the EMD amount for this Coast Guard procurement in Kerala?

The tender data does not disclose an explicit EMD amount; bidders should confirm the EMD requirement during bid submission and ensure funds are ready for the final bid stage.

What standards or certifications are required for this stationery tender?

The provided data does not list specific standards; item specification validation with the consignee is required. Prepare general compliance documents and OEM authorizations if applicable; verify any standard requirements during bid clarification.

How should bidders demonstrate Kerala registration for this procurement?

Bidders must provide proof of registered office in Kerala as per ATC clause; include business address, entity type, and state registration details in the bid submission to satisfy eligibility.

What is the scope of the 44-item BOQ in this tender?

The BOQ comprises 44 items including gel pens, pencils, erasers, sharpeners, markers, lamination sheets, folders, paper products, tapes, rulers, and accessories; quantities are not fully disclosed in the data and require confirmation with the consignee.

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