GEM

Rohtas District Panchayats Chairs Handcrafted and IS 3312 (V4) Steel Almirah Procurement Bihar 2025

Bid Publish Date

21-Nov-2025, 7:49 pm

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

EMD

₹11,000

Location

ROHTAS , BIHAR

Progress

Issue21-Nov-2025, 7:49 pm
AwardPending
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Quantity

8

Category

Chairs - Handcrafted

Bid Type

Two Packet Bid

Key Highlights

  • • Distinct ISO certifications required: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
  • • IS 3312 (V4) compliance for steel almirah/cabinets specification
  • • 25% quantity variation option with proportional delivery time adjustments
  • • Mandatory GST registration with latest return (June 2025) and PAN
  • • Notarized affidavit confirming no blacklisting across government entities
  • • Character certificates for all directors/partners, valid within six months
  • • Proprietorship/ MSME/ Companies or Partnership registered entities eligible
  • • Tender document must be signed and stamped on every page

Categories 5

ALMIRAH STORAGE CHESTS AND CABINETS AND TRUNKS CHAIRS FURNITURE ITEMS STEEL ALMIRAH

Tender Overview

Rohtas District Panchayats seeks procurement of handcrafted chairs and steel almirah/cabinets conforming to IS 3312 (V4) for the Department of Panchayati Raj in Rohtas, Bihar. The tender references a bid with an EMD of ₹11,000 and an option clause allowing up to 25% quantity variation at contracted rates. The contract contemplates delivery timelines linked to the original delivery schedule, with adjustments for additional quantity. The scope emphasizes compliance with specified standards and smooth delivery to district facilities, leveraging a formal vendor registration and stringent pre-qualification process. This call for bids highlights the need for registered entities capable of meeting quality and statutory requirements in a public procurement context.

Technical Specifications & Requirements

  • Product categories: Chairs (handcrafted) and Steel almirah/cabinets; conformance to IS 3312 (V4) for metal storage solutions.
  • EMD amount: ₹11,000 (refundable on contract completion, subject to terms).
  • No BOQ items provided; tender emphasizes standard compliance, durability, and finish suitable for public sector use.
  • Quality & standards: Not specified in BOQ, but ATC requires ISO certifications and statutory compliance as detailed in the tender terms.
  • Delivery framework includes option clause for quantity increase up to 25% with proportional delivery time adjustments.
  • Manufacturing/brand expectations: Vendors must demonstrate capability to supplyIS 3312 (V4) compliant steel almirahs and handcrafted chairs suitable for government setups.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during or after contract at contracted rates.
  • Required registrations: proprietorship/MSME/Company/Partnership registration; valid GST registration and latest return (June 2025).
  • Financials: IPR ITRs for FY 2023-24 and 2024-25; PAN card copy.
  • Compliance: Notarized affidavit of non-blacklisting; ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates; complete tender document signed.
  • Character certificates for directors/partners/proprietors; current within six months of submission.
  • Other: OEM authorizations, technical bid documents, and declaration accepting all terms must be submitted.

Key Specifications

  • Chairs: handcrafted category; public procurement fit for district offices

  • Storage: IS 3312 (V4) compliant steel almirah/cabinets

  • EMD: ₹11,000 to be submitted with bid

  • Delivery: terms allow 25% quantity variation; delivery timeline adjusts proportionally

  • Standards: IS 3312 (V4); ISO 9001/14001/45001 certifications required

  • Documentation: GST, PAN, ITR, company registration, and affidavits mandatory

Terms & Conditions

  • EMD of ₹11,000; refundable as per contract terms

  • 25% flexible quantity and delivery adjustment clause

  • Mandatory ISO and IS compliance with vendor documentation

Important Clauses

Payment Terms

Contractor to receive payments per delivery milestones; advance not specified in data; ensure compliance with IS and ISO documentation and GST compliance

Delivery Schedule

Delivery period linked to last date of original delivery order; extended period allowed with proportional time calculation

Penalties/Liquidated Damages

Not explicitly stated; penalties would be as per standard government procurement terms; ensure compliance with delivery timelines to avoid LDs

Bidder Eligibility

  • Registered business entity under Shop & Establishment Act 1953 / MSME / Companies Act

  • GST compliant with current return (June 2025) and PAN card

  • ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates; notarized affidavit of non-blacklisting

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Required Documents

1

GST Registration Certificate with latest return (June 2025)

2

PAN Card copy

3

Income Tax Returns for FY 2023-24 and 2024-25

4

Registration certificate (Proprietorship/MSME/Company/Partnership)

5

ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates

6

Notarized affidavit of non-blacklisting

7

Character Certificates for all Directors/Partners/Proprietors (within 6 months)

8

OEM authorization (if applicable) and signed tender copy with all pages stamped

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Rohtas District Panchayats chairs and cabinets tender in Bihar 2025

Bidders should register as a legal entity, obtain GST and PAN, secure ISO 9001/14001/45001 certifications, and submit the signed tender copy with all pages stamped. Upload ITRs for 2023-24 and 2024-25, and provide non-blacklisting affidavits. Ensure IS 3312 (V4) compliance for steel almirahs.

What documents are required for the Rohtas chairs and almirah tender in Bihar

Submit GST certificate with latest return (June 2025), PAN card, ITRs for FY 2023-24 and 2024-25, MSME/Company/Partnership registration, ISO certificates, notarized non-blacklisting affidavit, and OEM authorization if applicable, plus a signed tender copy with pages stamped.

What standards must be met for steel almirahs under IS 3312 (V4)

Bidders must supply steel almirahs/cabinets conforming to IS 3312 (V4). Vendor should demonstrate material strength, finish quality, and dimensional accuracy specified by IS standard and corroborate with supplier certifications and testing reports.

When is the bid submission for Rohtas district procurement 2025

The bid submission date is not provided in the data. Interested vendors should monitor Rohtas District Panchayats notices and ensure registration, complete documentation, and ISO/IS compliance well in advance to meet any hidden deadlines.

What are the EMD and payment terms for this Rohtas tender

EMD is ₹11,000 payable with the bid. Payment terms are not fully specified; typical practice may involve milestone-based payments against delivery and acceptance, requiring adherence to GST and ISO documentation to process payments smoothly.

What delivery terms apply to quantity variation in this tender

The purchaser may increase/decrease quantity up to 25% at contracted rates. Delivery time adjusts proportionally to the new quantity, based on the original delivery period, with a minimum extension of 30 days.

What certifications are mandatory to qualify for the Rohtas procurement

Mandatory certifications include ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018, plus IS 3312 (V4) compliance for steel almirahs. Copies must be uploaded with the bid, and certificates should be current and verifiable.

How to ensure eligibility for bidding in Rohtas Bihar district

Ensure registration under Shop & Establishment Act or MSME/Company/Partnership, provide GST registration, PAN, ITRs for two years, and character certificates for directors. Confirm non-blacklisting and obtain OEM authorizations if required by the tender terms.

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