Indian Army Department Of Military Affairs Seals, Hose, Filter, Pump Repair Parts Tender 2026 – 77 Items, 25% Qty Variation

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of repair parts including seals, hoses, filters, pumps, belts, clamps, gaskets, O-rings, and related hydraulic and air/oil components. The estimated value is ₹450,000 with a total of 77 items listed in the BoQ. Delivery is to be at CHUMATHANG 4 ENGR REGT, CHUMATHANG, and vendors must account for a 25% quantity variation during contract execution. A flexible option clause governs extension of delivery time proportional to added quantity, with a minimum of 30 days. Suppliers should be prepared for end-to-end procurement compliance. A key differentiator is the explicit requirement for end-user certificate handling and centralized GST/PAN validation in GeM workflows.

Key differentiators include the option to increase contracted quantity up to 25%, mandatory service centers in the consignee state for carry-in warranty, and formal BSP-like submission requirements (PAN, GSTIN, cancelled cheque, EFT mandate, and turnover documentation). The procurement emphasizes standard-compliant parts for military workshop use and tight integration with the GeM invoicing process. This tender is location-agnostic in the title but anchors delivery to a specific military installation in the Himalayan region; bidders must ensure logistics readiness and post-sale service capability.

Technical Specifications & Requirements

• Total items in BoQ: 77
• Estimated value: ₹450,000
• Delivery address: CHUMATHANG 4 ENGR REGT, CHUMATHANG
• Option clause: up to 25% quantity variation, with proportional extension; minimum 30 days
• Documentation for bid: PAN, GSTIN, Cancelled cheque, EFT mandate (bank-certified)
• End User Certificate handling as per buyer format
• Turnover criteria: average annual turnover over last 3 years (as per bid document)
• Service centers: must have functional centers in the state of the consignee for carry-in warranty
• No item-level specifications are published; bidders must align with the listed repair parts category (seals, hoses, filters, etc.) and meet GST invoicing via GeM
• Delivery/installation: delivery and commissioning, if covered, to the specified address; terms note the option-based delivery timeline

Terms, Conditions & Eligibility

• EMD: not specified in data; bidders should prepare for standard earnest money as per GeM norms (if applicable)
• Turnover requirement: minimum average annual turnover over last 3 years (documented via audited statements or CA certificate)
• Financial standing: not under liquidation or bankruptcy; bidder to upload undertaking
• Delivery timeline: subject to the 25% option clause with minimum 30 days extension; delivery begins after last date of original order
• Documents required at bid submission: PAN, GSTIN, cancelled cheque, EFT mandate; turnover evidence; service center details; End User Certificate format; GST invoice screenshots during invoicing
• Warranty/Support: service centers in consignee state for carry-in warranty; installation/commissioning if scope includes
• End User Certificate: provided in buyer’s standard format if requested by bidder
• Payment terms: not detailed here; ensure compliance with GeM invoice generation and GST payment proof