Indian Army Barmer Rajasthan Goods Supply Tender 2026 - TEC Qualified Bid & Sample Approval 25% Quantity Flexibility

Tender Overview

The Indian Army (Department of Military Affairs) seeks a goods supply contract for 9 items under TEC qualifications, located in Barmer, Rajasthan 344001. The procurement scope is limited to the supply of goods; the exact item names are not disclosed in the BOQ, but an 9-item BOQ implies multiple line items. The tender emphasizes a flexible option clause allowing up to 25% quantity variation during and after contract award, at contracted rates, with delivery timelines tied to the latest delivery order. A mandatory advance sample process is described, requiring 5 samples within 5 days of award for buyer approval prior to bulk manufacturing. This highlights a quality-control step and potential delivery schedule implications if approvals lag. The contract prioritizes compliance through TEC qualification and sample-based validation, signaling a rigorous supplier screening process.

• Location: Barmer, Rajasthan
• Organization: Indian Army
• Category: 9-item GOODS supply; TEC-qualified bidders
• Key differentiator: advance sample approval and flexible quantity option up to 25%
• Unique aspect: sample-for-approval before bulk production; potential delivery timeline adjustments if approvals delay

Technical Specifications & Requirements

Although no itemized specifications are published, the tender explicitly requires advance sample submission: bidders must provide 5 samples within 5 days of contract award. If the buyer requests modifications, the bidder must implement changes and supply compliant goods per approved sample. The clause allows for contracted rates to apply to any increased quantity up to 25%, and for delivery time to be recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The scope is strictly supply of goods; no manufacturing services are described.

• Sample submission: 5 samples within 5 days of award
• Approval timing: buyer to approve or list modifications within 5 days
• Quantity variation: up to 25% during/within contract
• Delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period (min 30 days)
• Scope: supply of goods only; no bulk manufacturing services

Terms, Conditions & Eligibility

Key terms include a flexible quantity option (up to 25%), and mandatory sample approval before bulk supply. Eligibility hinges on TEC qualification for bidders and compliance with the sample-based framework. The terms specify that if the buyer delays sample approval, the delivery period is reset without LD; major deviations may trigger fresh samples or contract termination. The contract emphasizes price adherence at contracted rates for increased quantities and requires successful completion of the sample phase prior to bulk supply.

• Option Clause: quantity variation up to 25% at contracted rates
• Advance sample: 5 samples within 5 days of award
• Delivery impact: delay in sample approval extends delivery period without LD
• Termination risk: major sample deviations may lead to termination
• Scope confirmation: baseline is supply of goods only