Indian Navy Procurement: 11000 Lumens Projector Short Throw, Ultra Short Throw Kit, 159 INCH Screen, Cisco PTZ, Gooseneck Mic & Comprehensive A/V Rack Establishment Chennai 2025

Tender Overview

The Indian Navy (Department Of Military Affairs) in Chennai, Tamil Nadu invites bids for a comprehensive audiovisual (A/V) deployment, spanning a 11000 lumens projector with short-throw lens, heavy-duty mounting kit, a 159 inch tensioned motorized projection screen with LVC and remote, Cisco Room Kit Pro PTZ 4K codecs, camera mounting brackets, HDMI transmitters/receivers, gooseneck and handheld wireless microphones, 8x8 4K60 HDMI matrix with audio outputs, control processor, wireless Ipad dock, network switches, access points, cabling, rack infrastructure (24U 600x800 with shelves), digital podium, and related installation, commissioning, design consultancy, and user training. The project is location-specific to Chennai, Tamil Nadu with an estimated scope across 29 BOQ items, and an EMD of ₹387,910. A key differentiator is the end-to-end turnkey installation including training and consultancy. The presence of multiple vendors for a single integrated system highlights the need for OEM authorisation and strong project management capabilities.

Technical Specifications & Requirements

• Product categories: Short-throw projector system, motorized projection screen (159 inches), LVC-enabled display, Cisco Room Kit Pro PTZ 4K, PTZ camera mounts, HDMI distribution, wireless microphones (Gooseneck/handheld), wireless combo with PG58/PGA31, 4K HDMI matrix (8x8, 2 audio outputs), control processor, 10” iPad or equivalent, docking and rack solutions, 20-port network switches, APs, HDMI M to HDMI M cabling (6 ft), HDMI to DVI cables, network and audio cables, Rack 24U 600x800 with 7 shelves, and a digital podium with PDU.
• Delivery/installation scope: Installation, commissioning, design consultancy, and user training; cabling and termination; on-site installation support; turnkey deployment.
• Evidence of capability: OEM authorisation required; MS/MSME/ROC documents; past government experience recommended; NDA and bank mandate as part ATC.
• Compliance expectations: Accurate transport-inclusive pricing; adherence to option clause for quantity variations up to ±25%; delivery schedule tied to last delivery order date with minimum 30 days extended time.
• EMD/financials: EMD amount ₹387,910; annual turnover and income tax returns requested in terms. The tender references generic but binding terms for delivery extensions and option quantities.

Terms, Conditions & Eligibility

• EMD: ₹387,910 required; terms mention online or demand draft submission options.
• Experience & turnover: Government procurement experience preferred; annual turnover verification via last three financial years requested.
• Delivery terms: Delivery period linked to original order; option to increase quantity up to 25% with extended delivery time calculation.
• Documentation: GST, PAN, OEM authorisation, NDA, bank mandate, cancelled cheque, signed RFP, and past government project experience certificates.
• Payment terms: Not explicitly stated; bidders must prepare for standard government payment terms post-delivery with necessary invoicing compliance.
• Warranty/penalties: Not specified; standard penalties would apply per government procurement rules if applicable.