Bharat Petroleum Corporation Ltd Facility Management Services Tender Jabalpur Madhya Pradesh 2026 - Lump Sum O&M Housekeeping & Electrical/Mechanical Services

Bidders must submit all mandatory documents via the GeM portal, including Scope of Work acceptance, declarations, MSME status if applicable, PF/ESIC, PAN, GSTIN, Class-A electrical license, and CA-certified turnover. The price bid must be in the prescribed Excel format with editable fields only for service charges (3.85%-12%) and housekeeping/Tree Trimming charges. Ensure GST is included in the two-year contract value.

Required documents include Scope of Work acceptance, liquidation declaration, T&C acceptance, holiday listing, social media acknowledgment, Integrity Pact, MSME certificate if applicable, PF/ESIC registrations, PAN, GSTIN, Class-A electrical license, past performance certificates, and CA-certified annual turnover. All must be uploaded under Certificates in GeM portal.

The bidder must quote Service Charges on the Fixed Charges (Sub-total) within 3.85% to 12%. The Excel Price Bid requires only editable fields for Service Charges, Tree Trimming Charges, and Housekeeping Materials Charges; all other cells are formula-driven and must not be altered. Final contract value includes GST for two years.

A Class-A electrical license is mandatory; bidders must also provide PF/ESIC registrations, PAN and GSTIN. Where MSME applies, provide MSME certificate. Past performance certificates and CA-certified turnover are required to establish eligibility for the two-year lump-sum contract.

The contract is a two-year lump-sum facility management arrangement in Jabalpur, covering Housekeeping, O&M of Mechanical & Electrical works, with consumables reimbursed on actuals. There is a potential 25% scope/duration adjustment during and after contract award, subject to mutual consent.

Consumables are reimbursed to the service provider on actuals as part of the lump-sum service arrangement. Ensure proper tenderful documentation and receipts are maintained to support reimbursement during financial evaluation and contract execution.

Submit all mandatory bid documents in GeM under Certificates, including Scope of Work, declarations, Integrity Pact, and performance documents. Fill the Price Bid Excel with only the editable fields for Service Charges and housekeeping charges; avoid altering pre-filled cells or formulas, or risk bid rejection.

Incomplete or invalid submission leads to bid rejection without clarification. Ensure all mandatory items—license, registrations, certificates, declarations, and turnover—are present and correctly uploaded in GeM before the bid deadline to maintain eligibility.