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Indian Army Fuel filter, electricals & mechanical spare parts Tender 2026 - IS/ASME Standards, 3 Years Experience

Bid Publish Date

06-Feb-2026, 5:44 pm

Bid End Date

16-Feb-2026, 6:00 pm

Location

ALLAHABAD , UTTAR PRADESH

Progress

Issue06-Feb-2026, 5:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

165

Category

Fuel filter Primary and secondary

Bid Type

Two Packet Bid

Categories 88

BP INSTRUMENT VOLTMETER ELECTRICAL PLATFORM SCALE CRANKSHAFT ASSY DECIBEL METER GLUCOMETER CENTRIFUGE BRUSHES BEAM IRRADIATION MISCELLANEOUS VALVE PARAMETER TEST ROLLER BEARING HOUSEHOLD ITEM RING PNEUMATIC PRESSURE GAUGE TESTING INSTRUMENT BALL BEARING GASKETS AND SEALS WEIGH BRIDGE PLAIN BEARING WHEEL BEARING THERMOWELLS AIRCRAFT SLIP RING ASSEMBLIES NUTS AIR CYLINDERS TUBE MATERIAL HANDLING MACHINERY WATER GENERATOR VALVE WATER LEVEL RECORDER WIRE CENTRIFUGAL COMPRESSORS FILTER RETAINERS GEAR BEARINGS BUSHINGS AND GEARS BEARING SHELL THRUST BODYWEIGHT MEASURING SCALE RADIO FREQUENCY ANALYSER WORM GEAR GEYSER SPHERICAL BEARING STEAM GENERATOR SUPPLY OF SCHOOL UNIFORM ROUTINE MAINTENANCE SMART POSITIONER FLUORESCENT LAMP TURBINE OIL RUBBER GASKET WATTMETERS WINCH TRANSITION METALS ALTERNATOR BOILER MOUNTING VALVE FUEL FILTERS AMC OF ELECTRONIC CABLE PYROMETERS ARTICULATING LAZY ARMS SYNCHRONOUS MOTORS ACCELERATOR WIRE STARTER THICKNESS GAUGE HOSE PIPE VALVE PARTS AND ACCESSORIES SOLID ROCKET MOTORS MAINTENANCE CONTRACT OF ELECTRONIC OSCILLATING PUMPS COOLER HOSE FITTING ROTARY COMPRESSOR FLEXIBLE PIPE NOZZLE PULLING MACHINE BOILER VALVE SEALING RING SUPPLY OF BEARING OTHER COIL ELECTROMAGNET ELECTRICAL COIL THRUST BEARING BUSH MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER CONTAINER BLASTING MACHINE WEIGHTS AUDIOMETERS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad catalogue of spare parts including fuel filters, tubes, fuses, ignition switches, alternators, hoses, bearings, O rings, clamps, wires, valves, gear levers, seals, and related accessories. Estimated value not disclosed; 65 items listed in the BOQ, with supply and installation scope across multiple item types. Key differentiators include a requirement for Detailed Design Drawings approval within 5 days of contract award and an option clause enabling quantity adjustments of up to ±25% at contracted rates. The procurement emphasizes availability of non-obsolete products with 2+ years residual market life and strict compliance with OEM applicability.

Technical Specifications & Requirements

  • No explicit technical specs provided in the tender text; BOQ broadly covers mechanical, electrical, and automotive spare parts.
  • Notable terms include: detailed design drawings to be approved by Buyer within 5 days of award; modification lists to be supplied within 5 days if required; delivery timeline may shift with drawing approvals and option clause exercised.
  • Experience requirement for bidders: 3 years manufacturing/supplying similar category products to central/state govt or PSU; evidence via copies of relevant contracts. Installation, commissioning, testing, configuration, and training are included within scope.
  • Obsolescence clause requires products not be declared end-of-life by OEM for at least 2 years post bid opening.

Terms, Conditions & Eligibility

  • Option Clause: quantity may vary ±25% during contract and extended delivery periods with a minimum 30 days; delivery time recalculated accordingly.
  • Post-award design drawings: required approvals; no LD for buyer delay in drawing approval; supply must align to approved drawings.
  • Financial/eligibility: bidder must not be under liquidation or bankruptcy; provide undertaking; minimum 3 years govt/PSU supply experience; provide PAN, GST, cancelled cheque, EFT mandate; vendor code creation documents.
  • 65 items listed in BOQ; emphasis on non-obsolete products and OEM support.

Key Specifications

  • 65 BOQ items spanning fuel filters, tubes, fuses, ignition switches, alternators, hoses, bearings, O rings, clamps, wires, valves, oil seals, shafts and related components

  • Delivery terms tied to approval of Detailed Design Drawings within 5 days of award

  • Option clause enabling ±25% quantity variation with extended delivery period formula

  • Bidder must demonstrate 3 years of government/PSU supply experience with relevant contracts

  • Products must not be declared end-of-life by OEM for at least 2 years from bid opening

Terms & Conditions

  • Option clause allows up to 25% quantity change at contracted rates

  • Approval of Detailed Design Drawings within 5 days post-award

  • 3 years govt/PSU supply experience required

Important Clauses

Payment Terms

Not specified in tender text; standard government terms likely apply per contract

Delivery Schedule

Delivery timeline linked to approved drawings; extended delivery period calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; LD terms usually defined in contract following approval of drawings

Bidder Eligibility

  • 3 years of regular manufacture/supply of similar category products to Central/State Govt Organizations or PSUs

  • No liquidation or bankruptcy status; valid undertaking

  • Not obsolete products; minimum 2 years residual market life per OEM

Documents 5

GeM-Bidding-8945979.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 65 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Fuel filter Primary and secondary Fuel filter Primary and secondary 1 set pranayraj 30
2 Tube for wheel Tube for wheel 1 nos pranayraj 30
3 Fuse 15Amp Fuse 15Amp 5 nos pranayraj 30
4 Fuse 20Amp Fuse 20Amp 5 nos pranayraj 30
5 Accelerator wire Accelerator wire 1 nos pranayraj 30
6 Alternator 12V Alternator 12V 1 nos pranayraj 30
7 Suction Valve NRV Suction Valve NRV 1 nos pranayraj 30
8 Starter Relay 220V Starter Relay 220V 1 nos pranayraj 30
9 Hose clamp Hose clamp 2 nos pranayraj 30
10 Oil cooler hose pipe outlet Oil cooler hose pipe outlet 4 nos pranayraj 30
11 Oil cooler hose pipe inlet Oil cooler hose pipe inlet 4 nos pranayraj 30
12 Iron tray for test beds Iron tray for test beds 2 nos pranayraj 30
13 Flexible pipe Flexible pipe 10 mtr pranayraj 30
14 Suction filter assy Suction filter assy 1 nos pranayraj 30
15 Winch rope Winch rope 7 mtr pranayraj 30
16 O ring O ring 4 nos pranayraj 30
17 Coupling Coupling 1 nos pranayraj 30
18 Ignition switch Ignition switch 1 nos pranayraj 30
19 PCB plate PCB plate 1 nos pranayraj 30
20 On off switch 30 Amp Oil seal with O ring and washer 1 nos pranayraj 30
21 Nozzle with adaptor Nozzle with adaptor 1 nos pranayraj 30
22 High Pressure Hose R 1600 long High Pressure Hose R 1600 long 1 nos pranayraj 30
23 Ball bearing 6204 Ball bearing 6204 2 nos pranayraj 30
24 Valve Valve 1 nos pranayraj 30
25 Clamp Clamp 1 nos pranayraj 30
26 Calibration oil Calibration oil 60 ltr pranayraj 30
27 Armature with bearing Armature with bearing 1 nos pranayraj 30
28 Carbon brush Carbon brush 1 set pranayraj 30
29 Gear lever Small Gear lever Small 1 nos pranayraj 30
30 Oil filter Oil filter 1 nos pranayraj 30
31 Bush with bearing Bush with bearing 1 nos pranayraj 30
32 Kilometer head Kilometer head 1 nos pranayraj 30
33 Kilometer cable Kilometer cable 1 nos pranayraj 30
34 Gear lever big Gear lever big 1 nos pranayraj 30
35 Horn Horn 1 nos pranayraj 30
36 Head light Head light 2 nos pranayraj 30
37 Clutch plate Clutch plate 1 nos pranayraj 30
38 Washer special tie bolt Washer special tie bolt 2 nos pranayraj 30
39 Tie bolt Tie bolt 1 nos pranayraj 30
40 Bearing washer tie bolt Bearing washer tie bolt 1 nos pranayraj 30
41 Bearing cup tie bolt Bearing cup tie bolt 1 nos pranayraj 30
42 Nut 48x3 Nut 48x3 2 nos pranayraj 30
43 Disc 15 Ton Disc 15 Ton 1 nos pranayraj 30
44 Thrust bearing T12 RIAT Thrust bearing T12 RIAT 1 nos pranayraj 30
45 Oil seal with O ring and washer Oil seal with O ring and washer 1 nos pranayraj 30
46 Tie bolt spring Tie bolt spring 1 nos pranayraj 30
47 Pin Pin 1 nos pranayraj 30
48 Castle nut M 30 Castle nut M 30 1 nos pranayraj 30
49 Washer Washer 1 nos pranayraj 30
50 Cotter pin Cotter pin 1 nos pranayraj 30
51 Thrust washer Thrust washer 1 nos pranayraj 30
52 Cut out Cut out 1 nos pranayraj 30
53 Alternator cover Alternator cover 2 nos pranayraj 30
54 Electrical laminated wood plate Electrical laminated wood plate 1 nos pranayraj 30
55 High Pressure Hose small High Pressure Hose small 2 nos pranayraj 30
56 Hyd hose large Hyd hose large 1 nos pranayraj 30
57 Ball bearing Ball bearing 2 nos pranayraj 30
58 Armature with bearing Armature with bearing 1 nos pranayraj 30
59 Field coil Field coil 1 nos pranayraj 30
60 Carbon brush Carbon brush 1 set pranayraj 30
61 Paint gun Paint gun 1 nos pranayraj 30
62 Safety valve Safety valve 1 nos pranayraj 30
63 Paint container gasket Paint container gasket 1 nos pranayraj 30
64 Square iron rod Square iron rod 1 nos pranayraj 30
65 Fuel filter Primary and secondary Fuel filter Primary and secondary 1 set pranayraj 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Evidence of 3 years govt/PSU supply experience (contracts) with copies

6

Details of Detailed Design Drawings approval process

7

OEM authorization or proof of manufacturing capabilities

8

Any installation/maintenance capability proof

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army spare parts tender in 2026?

Bidders must submit PAN, GST, cancelled cheque, EFT mandate, and evidence of 3 years govt/PSU supply experience. Include OEM authorizations if applicable, and demonstrate non-obsolete products with 2 years residual market life. Ensure Detailed Design Drawings approval within 5 days of award and comply with the option clause for quantity variations.

What documents are required for Indian Army spare parts procurement?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, evidence of prior govt/PSU supply contracts (3 years), OEM authorization or manufacturing capability, and technical bid documents detailing compliance with OEM specifications and proposed delivery plan tied to approved drawings.

What is the delivery mechanism after drawings approval in this tender?

Delivery timing begins after final approval of Detailed Design Drawings. If the buyer delays approval, the delivery period is refixed without liquidated damages. The option clause may extend delivery by (increased quantity ÷ original quantity) × original period, with a minimum 30 days.

What is the eligibility criteria for supplying government spare parts?

Bidder must demonstrate 3 years of regular manufacturing/supply to central/state govt or PSU, provide contract copies for each year, and ensure products are not end-of-life for at least 2 years from bid opening. Non-obsolete product compliance is mandatory.

What are the key technical requirements for the 65-item BOQ?

The tender lists 65 items including fuel filters, hoses, ignition switches, and bearings. Specific technical standards not provided; bidders should rely on OEM specifications and ensure components are compatible with Indian Army equipment, with drawings approved before fabrication.

What is the purpose of the option clause in this tender?

The option clause allows up to ±25% quantity change at contracted rates during contract and currency, with delivery time adjustments calculated to maintain project continuity, ensuring flexibility for demand fluctuations while protecting supplier interests.

Are there penalties if delivery is late after drawings approval?

The tender text does not specify LDs; penalties, if any, would be defined in the final contract. Delays caused by late drawing approvals are not penalized; instead, the delivery period is refixed. Ensure timely drawing submissions to minimize risk.

What are the key eligibility and submission steps for the Indian Army bid?

Prepare government-grade credentials: PAN, GST, EFT mandate, and bank details; prove 3-year govt/PSU experience via contracts; submit OEM authorization; provide non-obsolete product evidence; ensure drawings are ready for quick approval within 5 days post-award.

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