GEM

Indian Air Force Online UPS 10 KVA with Battery IS 16242 Part 1 Tender 2025

Bid Publish Date

14-Nov-2025, 5:49 pm

Bid End Date

05-Dec-2025, 11:00 am

Bid Opening Date

05-Dec-2025, 11:30 am

EMD

₹1,20,000

Progress

Issue14-Nov-2025, 5:49 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

363

Category

Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1)

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM authorization required for distributors
  • • IS 16242 Part 1 compliance essential for 10 KVA UPS with battery
  • • BIS licence and type-test certificates must accompany bid
  • • 2-year warranty with on-site rectification obligation
  • • Dedicated service network and toll-free support mandatory
  • • EMD fixed at ₹120,000; data sheet must precisely match product specs
  • • Install, commissioning, and training to be delivered within India
  • • Compliance documents must be signed and stamped

Categories 2

BATTERY UPS

Tender Overview

The Indian Air Force invites bids for a 10 KVA Online UPS with Battery conforming to IS 16242 (Part 1). The procurement scope centers on a high-availability UPS system intended for critical air force installations. A ₹120,000 EMD applies, with a two-year warranty and OEM support obligations. Bidders must provide a complete data sheet, manufacturer authorization, BIS/type-test certificates, and installation/service capability within India. The tender emphasizes data-sheet alignment with offered product specs and requires signed, stamped compliance documentation. The inclusion of a dedicated service network and post-installation support distinguishes compliant bids.

Technical Specifications & Requirements

  • Product: Online UPS 10 KVA with battery, IS 16242 Part 1 compliant
  • Documentation: Upload Data Sheet, OEM authorization, BIS/type test certificates, and other product certificates
  • Warranty: 2 years from final acceptance or after installation, with on-site rectification during the warranty period
  • Service: Well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance teams in India; service centers near consignee locations
  • Compliance: Ensure all parameters match the Data Sheet; mismatches may lead to rejection
  • Terms: Bidder must attach signed/ stamped compliance against technical parameters

Terms & Eligibility

  • EMD: ₹120,000
  • Warranty: 2 years; OEM warranty certificates due at delivery
  • Certifications: BIS license, type test certificates, and other prescribed certificates
  • Authorization: OEM/Original Service Provider authorization required for distributors
  • Service: Dedicated toll-free support required for post-sales service
  • Submission: Sign and stamp all technical specification/compliance documents
  • Acceptance: Bid may be rejected for unexplained parameter mismatches or missing certificates

Key Specifications

  • Product: Online UPS 10 KVA with battery

  • Standard: IS 16242 (Part 1) compliance

  • Warranty: 2 years from final acceptance/installation

  • Certificate requirements: BIS licence, type test certificates

  • Service requirement: national installation, commissioning, training, troubleshooting

  • EMD: ₹120,000

  • OEM authorization required for distributors

Terms & Conditions

  • EMD of ₹120,000 to accompany bid

  • Two-year OEM warranty with on-site service

  • Data Sheet alignment and signed compliance documentation

  • Mandatory OEM/authorized distributor authorization

  • BIS and type-test certificates to be uploaded

  • Dedicated India-based service network

Important Clauses

Payment Terms

Not specified in data; ensure alignment with supplier terms and IS 16242 compliance

Delivery Schedule

Delivery/installation timeline to be specified in final bid; tolerance not provided

Penalties/Liquidated Damages

Not stated; warranty obligations imply post-installation service commitments

Bidder Eligibility

  • Authorised distributor must provide OEM authorization

  • Compliance with IS 16242 Part 1 standard

  • BIS licence and type-test certificates attached

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Required Documents

1

Data Sheet of offered UPS matched with product specifications

2

Manufacturer Authorization / OEM Authorisation certificate

3

BIS licence, type test certificate and other prescribed certificates

4

OEM/Original Service Provider details (name, designation, address, email, phone)

5

Warranty certificates from OEM

6

Signed and stamped technical specification/compliance documents

7

Proof of service centers and spare parts availability in India

Frequently Asked Questions

What documents are required for the UPS tender in India 2025?

Bidders must submit: Data Sheet aligned to offered UPS, OEM authorization, BIS licence, type test certificates, and signed compliance docs. Include service network details in India and OEM warranty certificates at delivery. Ensure the Data Sheet matches the product precisely to avoid rejection.

How is the EMD amount structured for the 10 KVA UPS bid in India?

The EMD is ₹120,000. It must accompany the bid as per tender terms and can be in the form of a Demand Draft or online transfer, as specified in the bid document. Ensure payment proof is uploaded with the bid submission.

What standards and certifications must the UPS supplier meet for this tender?

Suppliers must conform to IS 16242 Part 1, with accompanying BIS licence and type test certificates. OEM authorization is required for distributors, and warranty certificates must be provided upon delivery for a 2-year OEM warranty.

When will installation and commissioning be required for the UPS contract?

Installation, commissioning, and training must be completed within the scope of delivery, with a robust India-based service team. Detailed timelines to be specified in the final bid; readiness for on-site rectification during warranty is mandatory.

What is the warranty period and post-sale service obligation for the UPS?

The warranty is 2 years from final acceptance or after installation. The seller must rectify any breakdown during the warranty period and demonstrate a nationwide service center network with a toll-free support line.

What are the data sheet requirements for the UPS bid submission?

The bid must include a data sheet that exactly matches the offered UPS specifications. Any mismatch may lead to bid rejection. Ensure model number, capacity, battery type, and warranty terms are clearly stated and verifiable.

Are OEM authorizations mandatory for participation in the UPS tender?

Yes. OEM/Original Service Provider authorization must be submitted, detailing company name, contact, and address. This is essential for distributor bids and ensures after-sales service capability in India.

What delivery terms and installation requirements are expected for the UPS?

Delivery should include installation services and training, with service centers located near consignee locations. The final terms will be enumerated in theATC/contract; ensure readiness to deploy nationwide support across India.

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