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Hindustan Petroleum Corporation Ltd Seal Kit & Valve Procurement Tender Gujarat 2026 – IS 550/ISO Standards & 1-Year Warranty

Bid Publish Date

10-Jan-2026, 11:19 am

Bid End Date

20-Jan-2026, 12:00 pm

Location

KACHCHH , GUJARAT

Progress

Issue10-Jan-2026, 11:19 am
AwardPending
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Quantity

136

Key Highlights

  • • OEM warranty certificates required at delivery
  • • Mandatory establishment of Installation, Commissioning, Training & Troubleshooting service group in INDIA
  • • Delivery quantity variation up to 25% during contract and during currency of contract
  • • PAN, GSTIN, Cancelled Cheque and EFT Mandate are required for vendor code creation
  • • 13 distinct items including seal kits, air breather, solenoid valves, limit switches and air tubes
  • • Service centers in India must be disclosed; post-sales support as a critical criterion
  • • No specific delivery deadline published; clause indicates extended periods possible with calculation
  • • Equipment compatibility with ROSOV CP and GP series assemblies emphasized

Tender Overview

Hindustan Petroleum Corporation Ltd in KACHCHH, GUJARAT seeks bids for a bundle of mechanical and pneumatic components including seal kits (various IN sizes), solenoid valves with 220VAC coils, air breather, flow control valves, air filter regulators, and limit switches. The BOQ contains 13 items with unspecified quantities and a total estimated value not disclosed. The procurement focuses on standard spare parts for ROSOV CP and GP series assemblies and requires OEM warranty and post-sales support across INDIA. A key differentiator is the mandatory OEM warranty certificates and a 1-year guarantee against breakdowns, along with established service networks. This tender emphasizes compatibility with existing HPCL equipment and after-sales readiness to minimize downtime.

Technical Specifications & Requirements

  • Warranty: 1 year from final acceptance or post-installation, whichever is later, with OEM certificates at delivery.
  • Product categories included: SEAL KIT 14 IN, 12 IN, 8 IN, 16 IN, 20 IN ROSOV, AIR BREATHER 1/2 inch, SOLENOID VALVE (COIL 220VAC), LIMIT SWITCH, PENUMATIC SS AIR TUBE 12m, FLOW CONTROL VALVE, AIR FILTER REGULATOR.
  • Delivery terms: Noted option clause allows quantity variation up to 25% during contract and extended periods; delivery start from last date of original delivery order with minimum 30 days extension.
  • Standards/Compliance: Specific standard numbers not listed; bidders should assume compatibility with HPCL equipment and provide OEM warranties.
  • Service & support: Service centers in INDIA; installation, commissioning, training, and troubleshooting capability required.

Terms, Conditions & Eligibility

  • Vendor code creation documents: PAN Card, GSTIN, Cancelled Cheque, ** EFT Mandate certified by Bank**.
  • EMD & payments: Not explicitly stated in data; bidders should prepare per HPCL standard practices for vendor onboarding and purchase orders.
  • Warranty: 1 year; provide OEM warranty certificates at delivery.
  • Post-sales: Well-established installation, commissioning, and maintenance service groups; 13/15 service centers to be uploaded with bid.
  • Option clause: HPCL may increase/decrease quantity by up to 25% during contract; extended delivery periods follow calculated timelines.
  • Ensure compliance with generic conditions for delivery, coordination, and risk management.

Key Specifications

  • Seal kit variants: 14 IN ROSOV CP S 065 335A DA, 12 IN ROSOV CP S 065 280A BA, 8 IN ROSOV CP S 055 280A BA, 16 IN ROSOV CP S 065 385A EA, 20 IN ROSOV GP 085C 335A C2

  • Air breather: 1/2 inch

  • Solenoid valve coils: 220VAC (two operational variants)

  • Limit switch, pneumatic air tube 12m, flow control valve, air filter regulator

  • Warranty: 1 year from final acceptance or post-installation; OEM warranties required

  • Installation, commissioning, training and maintenance service capability required

  • Service center network in INDIA; on-site support availability

Terms & Conditions

  • EMD amount not explicitly stated; vendor to follow HPCL onboarding norms

  • Delivery period allows 25% quantity variation and extended timelines

  • Must submit OEM warranties and after-sales service documentation

  • Documentation for vendor code creation required at bid submission

  • 13-item BOQ with unspecified quantities; price bid should reflect unit-level pricing

Important Clauses

Payment Terms

Not explicitly stated; likely to follow HPCL standard terms with possible milestone-based payments aligned to delivery and acceptance

Delivery Schedule

Option clause permits quantity variation of up to 25% during contract; delivery starts after original delivery order; extended period calculations apply with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should seek clarity on LDs and performance guarantees in final ATC

Bidder Eligibility

  • Must be an authorized supplier with HPCL-like procurement experience

  • Provide OEM warranty and service support network within INDIA

  • Demonstrate financial stability and ability to meet 25% quantity variation

  • Submit complete vendor code creation documents as listed

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SEAL KIT 14 IN ROSOV CP S 065 335A DA As per Tender DOCUMENT 5 ea dileepkojha 90
2 SEAL KIT 12 IN ROSOV CP S 065 280A BA As per Tender DOCUMENT 3 ea dileepkojha 90
3 SEAL KIT 8 IN ROSOV CP S 055 280A BA As per Tender DOCUMENT 5 ea dileepkojha 90
4 SEAL KIT 16 IN ROSOV CP S 065 385A EA As per Tender DOCUMENT 10 ea dileepkojha 90
5 SEAL KIT 20 IN ROSOV GP 085C 335A C2 As per Tender DOCUMENT 2 ea dileepkojha 90
6 AIR BREATHER half inch As per Tender DOCUMENT 50 ea dileepkojha 90
7 SOLENOID VALVE WITH COIL ESD 220VAC As per Tender DOCUMENT 5 ea dileepkojha 90
8 SOLENOID VALVE WITH COIL OPERATIONAL 220VAC As per Tender DOCUMENT 5 ea dileepkojha 90
9 LIMIT SWITCH As per Tender DOCUMENT 10 ea dileepkojha 90
10 PENUMATIC SS AIR TUBE 12m WITH INSTA As per Tender DOCUMENT 1 ea dileepkojha 90
11 FLOW CONTROL VALVE As per Tender DOCUMENT 10 ea dileepkojha 90
12 AIR FILTER REGULATOR As per Tender DOCUMENT 15 ea dileepkojha 90
13 LIMIT SWITCH INDICATION CAPS As per Tender DOCUMENT 15 ea dileepkojha 90

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

OEM authorization certificates (if applicable)

6

Technical compliance certificates (if provided by OEM)

7

Recent financial statements and evidence of financial stability

8

Experience certificates for similar HPCL-scale procurement

9

Service center details and after-sales support commitments

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the HPCL seal kit tender in Gujarat 2026?

Bidders should submit PAN, GSTIN, cancelled cheque, and EFT Mandate along with OEM authorizations; comply with the 1-year warranty, provide OEM warranty certificates, and demonstrate India-wide after-sales service capability. Ensure alignment with HPCL option clause allowing 25% quantity variation.

What documents are required for vendor code creation in HPCL tender?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Also provide organization details, financial statements, and any OEM authorization if applicable to establish vendor credibility.

What are the key product categories in HPCL seal kit tender Gujarat?

Categories include Seal Kits for multiple IN sizes (14, 12, 8, 16, 20 IN ROSOV), Air Breather 1/2 inch, Solenoid Valve Coils 220VAC, Limit Switch, Pneumatic Air Tube 12m, Flow Control Valve, and Air Regulator/Filter.

What is the warranty requirement for HPCL procurement of these items?

A 1-year warranty from final acceptance or post-installation, with OEM warranty certificates required at delivery; supplier must ensure rectification of break downs during the warranty period and provide service support across INDIA.

Are there delivery variability terms for HPCL tenders in Gujarat?

Yes, the contract allows up to 25% quantity variation at order placement and during contract currency, with extended delivery time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What post-sales service documentation is required for HPCL bids?

Submit details of service centers near consignee destinations, along with installation, commissioning, training, and maintenance service capabilities; provide evidence of a well-established after-sales service network in INDIA.

What is the scope of items in the HPCL BOQ for this tender?

The BOQ comprises 13 items including seal kits for various ROSOV sizes, air breather, solenoid valves, limit switches, pneumatic tubing, and regulators; exact quantities are not disclosed and require price-bid submission per item.

What are the key eligibility criteria for HPCL Gujarat tender bidders?

Eligibility includes vendor code creation readiness, evidence of financial stability, prior experience with similar HPCL-scale procurements, OEM authorizations (if applicable), and capability to provide India-wide after-sales service and warranty compliance.

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