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Kerala Local Self Government Department Desktop Computers & Multifunction Printers Tender 2026 ISO 9001 Kerala GeM

Bid Publish Date

17-Feb-2026, 3:35 pm

Bid End Date

27-Feb-2026, 4:00 pm

Location

THRISSUR , KERALA

Progress

Issue17-Feb-2026, 3:35 pm
AwardPending
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Quantity

3

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The opportunity is issued by the Local Self Government Department, Kerala, for procurement of Entry and Mid Level Desktop Computers and Multifunction Printers. The tender involves a mixed hardware scope including processors, pre-loaded OS, RAM, SSD/HDD storage, monitor availability, and related printing capabilities. Key differentiators include a 25% quantity option during contract placement and during currency, at contracted rates. Mandatory GST and ISO certifications in Kerala, plus a functional service centre in the consignee district, are required. The bids must reflect GeM listing compliance, a minimum annual turnover of Rs. 2 Crores over the past three financial years, and adherence to OEM warranty verification with serial/part numbers. A pre-qualification sample may be requested by the committee. Unique terms emphasize installation scope and total supply cost within the bid.

Technical Specifications & Requirements

  • Product category: Desktop computers (Entry/Mid Level) and Multifunction Printers with print/scan/copy functionality
  • Key specs: Processor details, pre-loaded desktop OS, RAM size, SSD/HDD capacities, monitor availability and screen size, on-site OEM warranty, print speed per ISO/IEC 24734 (A4 mono/color), auto duplex, and paper handling (document feeder type, main tray count)
  • Connectivity: required interfaces and network capabilities; compliance with standard test speeds; sample product may be requested for evaluation
  • Compliance: ISO certification, OEM MAf, GST certificate, and Kerala registered office; service centre in consignee district; 5+ years GeM experience encouraged
  • Quality & warranty: warranty verification via OEM site; provide serial/part numbers; 24/7 service availability expected; delivery terms governed by option clause with minimum 30 days extension logic

Terms, Conditions & Eligibility

  • EMD: amount withheld not disclosed in data; bidders must follow GeM/IS terms
  • Delivery: original delivery period with option to extend per 25% quantity changes; minimum 30 days extension when applicable
  • Financials: average annual turnover ≥ Rs. 2 Crores in the last three financial years; clean incident history; overall vendor rating ≥ 4.5
  • Documentation: GST, PAN, work orders, service centre proof, OEM authorizations, warranty verification details, and product samples if requested
  • Warranty & Support: on-site OEM warranty; 24/7 service availability; serial/part number verification
  • Additional conditions: Kerala GST compliance; service centre in consignee district; OEM/Maf as per bid; prior supply/installation experience in similar items

Key Specifications

  • Desktop computer with pre-loaded Operating System by desktop OEM

  • Processor: specified in tender; adequate for entry/mid level tasks

  • RAM: specified capacity

  • Storage: SSD and HDD capacities

  • Monitor availability and screen size in centimeters

  • Printer: print, scan, copy functionality with auto duplexing

  • Print speeds in ISO/IEC 24734 (A4 mono/color) and A3 speeds

  • Original Document Feeder type and number of main paper trays

  • Connectivity options and network interfaces

  • On-site OEM warranty duration (in years)

  • ISO certification, GST certificate, Kerala registered office

  • Service centre in consignee district; round-the-clock service availability

  • Sample submission and OEM MAF (Manufacturers Authorization Form)

Terms & Conditions

  • Delivery quantity may be increased or decreased by up to 25% during contract; extended delivery time follows a defined formula.

  • Bidder must possess ISO certification and Kerala GST registration; service centre in consignee district is mandatory.

  • Average annual turnover of at least Rs. 2 Crores over the past three financial years is required; strong GeM experience and rating criteria apply.

Important Clauses

Payment Terms

Not explicitly stated in data; bidders to follow GeM terms and vendor agreement for payment schedules tied to delivery milestones.

Delivery Schedule

Original delivery period governs; option clause allows quantity variation up to 25% and may extend delivery time with minimum 30 days when applicable.

Penalties/Liquidated Damages

Not detailed in provided data; standard GeM penalties typically apply for late delivery or non-conformance as per contract terms.

Bidder Eligibility

  • Kerala-registered bidder with GST certificate

  • ISO-certified organization with proof

  • Minimum Rs. 2 Crore average annual turnover over last 3 financial years

  • Proven experience in supply/installation of desktops and printers

  • Functional service centre in the consignee district and 24/7 support

Documents 4

GeM-Bidding-9000028.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level, Mid Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100, AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional, Window 11 Home, DOS or Equivalent, Linux, Window 11 STF (Shape the Future)
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, HDD @5400RPM, HDD @7200RPM, NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 0 as HDD Only Installed, 500, 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed, 500, 1000, 2000 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1), No
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65"), NA as No Monitor
WARRANTY On Site OEM Warranty (in Year) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent PAN card details

3

Experience certificates showing prior supply and installation of desktops/printers

4

Audited/financial statements for last three financial years

5

EMD/ security deposit documentation (as per GeM terms)

6

Technical bid documents (certificate of conformity to ISO, OEM authorizations)

7

OEM authorization letters and product datasheets

8

Service centre address proof in consignee district

9

Warranty certificates or OEM website verification printouts

10

Any sample submission as requested by purchasing committee

Frequently Asked Questions

Key insights about KERALA tender market

How to bid on Kerala GeM tender for desktop computers and printers?

To bid, ensure Kerala-registered bidder status, provide GST certificate, PAN, and proof of ISO certification. Submit prior work orders for similar supply, show a minimum Rs. 2 Crore turnover, and include OEM authorizations. Prepare a product sample if requested and confirm warranty details from the OEM site. Follow delivery and payment terms in GeM terms.

What documents are required for the Kerala procurement of desktops and printers?

Required documents include GST certificate, PAN, three years of financials showing Rs. 2 Cr turnover, ISO proof, OEM authorization, service centre proof in consignee district, and prior installation work orders. Include product datasheets and warranty verification details. Submit samples if requested by the committee.

What are the technical specifications for ISO 24734 speeds in this tender?

Bidders must meet ISO/IEC 24734 speeds for A4 mono/color and A3 modes as specified in the tender. Provide exact PPM figures for each mode, confirm auto duplexing capability, and document feeder type with tray counts. Ensure printers and copiers meet the specified performance metrics and quality standards.

What is the delivery extension rule for quantity changes in this Kerala tender?

Delivery can extend under the option clause: additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend the time up to the original delivery period while using the option clause. Delivery commences from the last date of the original delivery order.

Which certifications must bidders provide for Kerala procurement of desktops?

Bidders must provide ISO certification proof and the OEM authorization. A GST certificate and Kerala registered office proof are required. The warranty must be verifiable on the OEM site, with serial and part numbers submitted for warranty validation.

What is the minimum turnover required for bidders in this GeM tender?

Bidders must demonstrate an average annual turnover of at least Rs. 2 Crores during the past three financial years, verified by audited statements. This threshold supports capacity for supply and installation of the desktop and printer solution.

What ongoing service and support are expected post-supply?

A functional service centre in the consignee district is mandatory; 24/7 service availability is expected. The vendor must provide OEM warranty details (on-site, duration in years) and supply serial/part numbers for warranty verification. After-sales support should cover installation and basic maintenance.

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