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District & Sessions Judge Jagatsinghpur Odisha procurement of Registers, Staples, Correction Fluid Pens IS 1848 Part 1 & ISO 9001 2025

Bid Publish Date

13-Jan-2026, 11:04 am

Bid End Date

23-Jan-2026, 12:00 pm

Location

JAGATSINGHAPUR , ODISHA

Progress

Issue13-Jan-2026, 11:04 am
AwardPending
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Quantity

22

Category

Staple Pins/Staples(V3)

Bid Type

Two Packet Bid

Tender Overview

  • District & Sessions Judge, Jagatsinghpur, Odisha 754102 invites bids for procurements in the general stationery family: Register (V2), Staple Pins/Staples (V3), Correction Fluid Pen (V3), and Staplers (V3). The scope covers supply with installation/testing/commissioning as part of the bid. Key differentiators include adherence to IS 1848 (Part 1) inner paper standard, precise grammage and dimensions, and compliant packaging of staples and pins. The offer should reflect the option to scale up to 25% of bid quantity and the required post-award service considerations, including after-sales support per OEM terms.
  • The tender emphasizes full lifecycle coverage from supply to commissioning, with focus on paper quality, binding, and staple/pin specifications, ensuring compatibility with standard stationery workflows used by judicial offices.
  • Unique aspects include mandatory certifications, and the need for ISO 9001 and BIS/type-test releases where applicable, with material test certificates to accompany delivery.

Technical Specifications & Requirements

  • Product types: Registers, Staples/Pins, Correction Fluid, Staplers
  • Paper inner specification: IS 1848 (Part 1) compliant
  • Pages (excluding cover): specified in tender; binding method must suit registers
  • Grammage and dimensions: paper and cover board GSM; minimum register length/width in mm
  • Staple details: staple pin size, number per box, throat depth, stapling capacity (sheets)
  • Correction fluid: capacity and compatible pen tip size
  • Material/design: staple pin size compatibility, binding, and cover board GSM
  • Quality/standards: ISO 9001 certification; BIS/type tests; material test certificate
  • Delivery/installation: Scope includes supply, installation, testing, and commissioning

Terms, Conditions & Eligibility

  • Option clause: quantity may increase/decrease up to 25% at contract rates; extended delivery time rules apply
  • OEM requirements: imported products require Indian registered office for after-sales service; submit certificate
  • Certificates: upload ISO 9001, BIS/type-test certificates, and material test certificates; mandatory
  • Delivery terms: delivery and installation timelines in contract; ensure lab tests meet buyer acceptance
  • Payment terms: not specified in data; ensure alignment with contract norms and statutory compliance
  • MSDS/GS/TDS: provide GST/PAN, experience certificates, financials; submit technical/compliance documents
  • Warranty/penalties: not explicitly stated; ensure compliance with standard government penalties where applicable

Key Specifications

    • Product types: Registers (V2), Staples/Pins (V3), Correction Fluid Pen (V3), Staplers (V3)
    • Inner paper: IS 1848 (Part 1) compliant
    • Pages (excluding cover): as per BOQ/Specifications
    • Binding: binding method compatible with Registers
    • Grammage (paper): specified in GSM (exact value not provided)
    • Register dimensions: minimum length and width in mm
    • Cover board GSM: minimum GSM requirement
    • Staple pins: size, box quantity, throat depth, stapling capacity (sheets)
    • Correction fluid: capacity specification
    • Pen tip size: specified size
    • Staple pin compatibility: must be compatible with specified staplers
    • General design: material, binding, and thickness requirements

Terms & Conditions

  • Option to adjust quantity by ±25% with contractual rates

  • ISO 9001 certification required for bidder or OEM

  • Material Test Certificate to accompany supply

  • BIS/type-test and OEM authorizations to be uploaded

  • Imported items require Indian after-sales service office

Important Clauses

Delivery Timelines

Delivery period to be adjusted for additional quantity; minimum 30 days for extra delivery time

OEM & After-Sales

Imported items require an Indian registered office for after-sales service; submit certificate

Certifications

Mandatory ISO 9001, BIS/type-test certificates; material test certificate to accompany delivery

Bidder Eligibility

  • Must possess ISO 9001 certification (bidder or OEM)

  • Experience in supplying similar stationery or office hardware to government bodies

  • Material test certificates and compliance with IS 1848 (Part 1) where applicable

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL REQUIREMENT Product Type Register
GENERAL REQUIREMENT Register type Acknowledgement (Peon) book, Attendance register, Service book register, Dispatch register, Pay bill register, Cash book register, Stock register, Gate Register, Accession register, Minute register, Log Book, Ledger Book, Contingent Register, OPD Register, Medical Bill Register, Plain Register, Bill Register, Receipt Register, Pension Payment Order
GENERAL REQUIREMENT Inner paper specification confirming as per Is 1848 (Part 1) Account Book paper, Azure Laid paper, Bond paper, Cream laid and cream wove/printing white/printing coloured/printing offset paper, Printing maplitho paper
GENERAL REQUIREMENT Number of pages (Excluding Cover) 41-60, 61-80, 81-100, 101-120, 121-150, 151-200, 201-250, 251-300, 301-350, 351-400, 21-40
GENERAL REQUIREMENT Binding of Register Softcover Binding, Hardcover Binding, Saddle Stitching/Stapple Binding, Sewn Binding, Cloth Binding
GRAMMAGE AND DIMENSION Grammage (substance) of Paper (in GSM) 60, 75, 90
GRAMMAGE AND DIMENSION Minimum Length of Register (in mm) 148, 176, 210, 250, 297, 420
GRAMMAGE AND DIMENSION Minimum Width of Register (in mm) 148, 176, 210, 250, 297, 420
GRAMMAGE AND DIMENSION Grammage (substance) of cover board (in GSM) 110, 130, 150, 175, 200, 225, 275, 325

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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certificate (OEM/bidder)

4

BIS/type-test certificates

5

Material Test Certificate

6

Experience certificates for similar procurements

7

Technical compliance certificates as per product specification

8

OEM authorization certificate (for branded items)

9

Financial statements / turnover documentation

10

Bid security/EMD documentation (as applicable)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for stationery tender in Jagatsinghpur Odisha 2025

Bidders must submit ISO 9001 certificates, BIS/type-test certificates, material test certificates, GST, PAN, and experience proof. Ensure supply scope includes installation/testing/commissioning and note the option to adjust quantity up to 25%. Provide OEM authorization if purchasing branded items and comply with inner paper IS 1848 (Part 1).

What documents are required for Jagatsinghpur stationery bid 2025

Required documents include GST registration, PAN, ISO 9001 certificate, BIS/type-test certificates, material test certificate, OEM authorization, experience certificates for similar work, and financial statements. Upload all compliance certificates with the bid and ensure eligibility criteria are clearly met.

What are the IS 1848 (Part 1) requirements for registers

IS 1848 (Part 1) relates to inner paper quality for registers; bidders must confirm compliance, provide testing reports if available, and meet minimum grammage and dimension requirements for register pages as specified by the tender terms.

What is the delivery period and extension rules for quantity variation

Delivery timelines allow a ±25% quantity change at contract; additional time equals (Increase quantity / Original quantity) × Original delivery period, minimum 30 days, with possible extension to the original delivery period during option exercise.

What standards & certifications are mandatory for bidders

Mandatory ISO 9001 certification for bidder or OEM; BIS/type-test certificates; material test certificate; OEM authorization for imported items; ensure conformity with IS 1848 (Part 1) inner paper standards where applicable.

What are the required delivery/installation obligations

Scope includes Supply, Installation, Testing and Commissioning of goods; ensure all equipment performs as per standard measurements, with delivery and commissioning completed within agreed timelines and acceptance by buyer’s lab tests.

How to verify Staple Pins and Throat depth specifications

Examine the specified staple pin size, number per box, throat depth, and stapling capacity in sheets; ensure compatibility with staplers supplied, and verify packaging meets the listed GSM and dimension requirements for registers and covers.

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