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Western Coalfields Limited Vehicle Hiring Tender Majri Area 02 SUMO Bolero Diesel 2 Drivers 2 Years 3000 Km 16 Hrs 2026

Bid Publish Date

18-Jan-2026, 6:17 pm

Bid End Date

28-Jan-2026, 7:00 pm

EMD

₹28,664

Value

₹45,86,178

Location

CHANDRAPUR , MAHARASHTRA

Progress

Issue18-Jan-2026, 6:17 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Tender Overview

Organization: Western Coalfields Limited, under Coal India Limited, invites bids for the Hiring of 02 Nos SUMO Bolero or equivalent diesel driven vehicles for the AGM office vehicle pool at Majri Area. Scope covers 2 vehicles, 2 drivers per vehicle, operating 16 hours per day and 3000 km per month for a duration of 2 years. Estimated contract value is ₹4,586,178 with an EMD of ₹28,664. The procurement is location-specific to Majri Area, Warora region, with GeM terms and live submission for bidder participation. A key differentiator is the fixed daily operation window and monthly kilometer cap, ensuring predictable fleet deployment and availability for administrative duties.

Technical Specifications & Requirements

  • No formal technical specifications available in BOQ; bidders must align with vehicle type and operator capability for daily shifts.
  • Vehicle category: 02 diesel-driven passenger vehicles with driver pairs; generic “SUMO Bolero or equivalent” acceptable.
  • Operation profile: 16 hours per day, 3000 km per month per pair; maintenance and insured status implied but not detailed in data.
  • EMD submission options: DD in favour of WCL, Majri Area, bank: Warora; FDR/online payment options also allowed; DD/FDR to be delivered within 5 days of bid end/open.
  • Payment security: Performance Security via DD or acceptable PBG, with post-award submission of hard copies within specified timelines.
  • ATC/ATC-linked terms: References to uploaded ATC document; bidders must view for any extra clauses.

Terms, Conditions & Eligibility

  • EMD: ₹28,664; multiple submission modes including online RTGS, DD, or FDR.
  • Delivery/Execution: 2-year contract with quantity/duration adjustment up to 25% at bid issue but fixed post-award within 25%.
  • Payment terms: Not explicitly detailed in data; implementers should anticipate standard vendor payment terms per WCL policies.
  • Documentation: Upload scanned DD/FDR proof or online transfer proof with bid; ensure hard copies delivered within 5 days of bid end/open.
  • Compliance: Ensure fleet readiness, driver presence, and adherence to WCL Majri Area guidelines; no standard vehicle-specific certifications listed in data.
  • Warranty/Performance: Not specified; ensure warranties or service commitments are clarified during bid submission.

Key Specifications

  • Vehicle type: 02 diesel-driven passenger vehicles

  • Quantity: 2 vehicles with 2 drivers per vehicle

  • Operating window: 16 hours per day

  • Monthly usage: 3000 km per vehicle (per pair)

  • Duration: 2 years

  • EMD: ₹28,664

  • Estimated value: ₹4,586,178

  • Payment options: RTGS / online banking, DD, or FDR

  • Delivery of hard copies: within 5 days of bid end/open

Terms & Conditions

  • EMD ₹28,664 via DD/FDR/online transfer

  • Contract duration 2 years with ±25% variation at issue

  • Online payment and/or DD/FDR accepted for EMD and security

  • Delivery of hard copies within 5 days post bid end

  • Not explicitly defined delivery milestones or warranty terms

Important Clauses

Payment Terms

Bidder may submit EMD via DD/FDR or online RTGS; post-award, performance security via DD/PBG accepted; hard copies to be delivered within 15 days of award.

Delivery Schedule

Contract duration is 2 years with possible ±25% adjustment at contract issue; post-award quantity adjustments allowed within 25%.

Penalties/Liquidated Damages

Not explicitly specified in provided data; bidders should confirm LD terms in ATC/document view.

Bidder Eligibility

  • Experience in providing fleet/hiring services for at least 2 drivers per vehicle

  • Financial stability evidenced by turnover or statements

  • GST registration and PAN card valid for procurement with WCL Majri Area

Documents 8

GeM-Bidding-8853584.pdf

Main Document

BOQ Document

BOQ

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (fleet/hiring services)

4

Financial statements or turnover evidence

5

EMD submission proof (DD, FDR, or online transfer receipt)

6

Proof of online payment transaction details

7

Technical bid documents and vehicle specifications

8

OEM authorizations (if applicable)

9

PBG/Performance security document (post-award)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Western Coalfields vehicle hiring tender in Majri Area 2026

Bidders should prepare EMD of ₹28,664 via DD/FDR or online transfer to WCL Majri Area and upload proof. Submit GST, PAN, fleet experience, and financials, plus technical bid with vehicle specifications. ATC must be reviewed; delivery terms require 5-day hard copy submission post bid end.

What documents are required for WCL Majri vehicle procurement bid 2026?

Submit GST registration, PAN card, fleet/service experience certificates, financial statements, EMD proof (DD/FDR/online), technical bid documents, and OEM authorizations if applicable. Upload scanned copies and deliver physical copies within 5 days of bid end date; online payment detail must be included.

What are the 2 vehicle and driver requirements for Majri Area bid?

Procure 2 diesel-driven passenger vehicles with 2 drivers per vehicle for 16 hours daily. Each vehicle supports up to 3000 km per month. Vehicles should be SUMO Bolero or equivalent, with readiness for AGM office pool operations over a 2-year term.

What is the EMD amount and payment options for this WCL procurement?

EMD is ₹28,664, payable via Demand Draft in favour of WCL, Majri Area, payable at Warora; alternatively FDR or online RTGS/Internet banking are allowed.proof of transfer must accompany bid submission with hard copies delivered within 5 days.

What are the delivery and variation terms for the Majri vehicle contract?

Contract duration is 2 years with potential ±25% quantity/duration change at contract issue; post-award, any adjustment remains within 25%. This ensures fleet availability while maintaining planning flexibility for Majri Area operations.

Are there specific standards or certifications required for the fleet?

No explicit vehicle standards listed in data; bidders should rely on general fleet viability, vehicle condition, driver availability, and compliance with WCL Majri Area guidelines as indicated in ATC.

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