Social Welfare Uttar Pradesh Event Management Tender Faizabad 2026 - Outdoor Event & Venue Development with 25% Scope Change

Bidders must submit GST registration, PAN, and experience certificates for outdoor events. Include EMD of ₹1,38,900 and a detailed technical bid outlining venue development, on-site management, safety, logistics, and contingency plans. Clarify timelines, payment terms, and 25% scope variation during bid submission.

Required documents include GST certificate, PAN, experience certificates for similar events, financial statements, EMD receipt, technical compliance proposal, OEM authorizations if applicable, and standard bid submission forms. Ensure submission aligns with government procurement guidelines and on-time delivery commitments.

Technical proposal must cover end-to-end event management: mobilization, venue setup, stage, lighting, sound, security, crowd management, waste handling, and post-event cleanup. Include a risk mitigation plan and on-site management team with roles, shift timings, and escalation matrix.

The tender data does not specify start/end dates. Bidders should request clarification on mobilization, venue readiness, and event-day schedule. Propose a detailed milestone chart with pre-event, event-day, and post-event deliverables and acceptance criteria.

An EMD of ₹1,38,900 is required. Submit the payment proof or online remittance with the bid. Ensure the EMD remains valid through bid validity and any bid security extension, and include EMD details in the technical bid cover sheet.

Prepare a flexible project plan showing scalable scope, with clear conditions for up to 25% changes at issuance. Include cost implications, resource reallocation, and approvals. Obtain bidder consent in writing before accepting any variation and reflect adjustments in the final contract schedule.

Submit a comprehensive plan for venue development, outdoor logistics, stage setup, safety, crowd management, vendor coordination, and compliance with local regulations. Include a detailed cost breakdown, vendor roster, and risk controls tailored to Faizabad’s outdoor event environment.

Verify that your organization has prior national-level outdoor event experience, financial capacity for ₹13.89 crore projects, and compliant bid documentation (GST, PAN, financials). Prepare a past-performance dossier with client references and project case studies demonstrating scope and successful delivery.