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Madras Fertilizers Limited A4 & Legal Size Multifunction Printer Tender Tiruvallur Tamil Nadu 2026

Bid Publish Date

16-Jun-2026, 4:23 pm

Bid End Date

26-Jun-2026, 2:00 pm

Location

TIRUVALLUR , TAMIL NADU
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Progress

Issue16-Jun-2026, 4:23 pm
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • A4 and Legal Size Multifunction Printer (MFP) procurement in Tiruvallur, Tamil Nadu
  • • On-site warranty with possible extended warranty; focus on reliability
  • • Duplex printing, scanning capabilities, and bypass tray for 75 GSM media
  • • Mandatory GST-compliant invoicing and consignee GSTIN on invoices
  • • Vendor Code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • Connectivity and duty cycle expectations; scanning, feeder capacity, and tray counts
  • • No BOQ items; tender emphasizes product capability against ISO/IEC 24734 benchmarks
  • • Brand/OEM requirements not explicitly specified; ensure OS compatibility and fax capability

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Madras Fertilizers Limited (MFL), under the Department of Fertilizers, invites bids for an A4 and Legal Size Multifunction Printer (MFP) to support office operations at Tiruvallur, Tamil Nadu 600019. The procurement covers a single high-capacity MFP with standard fax capability, OS compatibility, and duplex printing. While the estimated value and EMD are not disclosed, the tender emphasizes compliance with ISO/IEC 24734 benchmarks for speed, paper handling, and scanning features, ensuring reliable on-site performance. The key differentiator is a requirement for on-site warranty and potential extension, along with a focus on robust paper handling (multiple trays, bypass tray) and connectivity. This tender targets government procurement channels and requires GST-compliant invoicing and bidder documentation. Unique aspects include adherence to specified printing speeds and scanner capabilities, with emphasis on real-world usability in a Tamil Nadu government setup.

Technical Specifications & Requirements

  • Organization: Madras Fertilizers Limited; Location: Tiruvallur, Tamil Nadu; Category: A4 and Legal Size Multifunction Printer (MFP)
  • Product features: Printing technology unspecified; capability for A4 and legal size; fax availability; OS compatibility
  • Performance targets: Minimum print speeds per ISO/IEC 24734 for A4 monochrome and color; duplex printing; max scan area; scan-to functions
  • Document handling: Original document feeder type; feeder capacity; main paper trays (count and total capacity at 75 GSM); bypass tray with 75 GSM capacity
  • Connectivity & reliability: Connectivity options and monthly duty cycle; on-site warranty and extended warranty terms
  • Compliance: Any standard or certification requirements referenced in the tender terms
  • Delivery/install: Installation expectations and site readiness are implied through on-site warranty.

Terms, Conditions & Eligibility

  • GST: Bid pricing subject to applicable GST; invoicing in consignee name with consignee GSTIN
  • Bidder documents (Vendor Code Creation): Copy of PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
  • Invoice terms: Invoice to be raised in consignee name with GSTIN
  • Delivery & payment terms: Specific delivery timeline and payment terms are not disclosed in the data; bidders should confirm at bid submission
  • Warranty: On-site warranty with potential extended warranty as part of the contract
  • Other: Terms referenced as Buyer Added Terms; ensure GST compliance and proper document submission at bidding

Key Specifications

  • Product: A4 and Legal Size Multifunction Printer (MFP)

  • Printing speed targets per ISO/IEC 24734 (A4), monochrome/color (specific speed values not provided)

  • Duplexing: Auto duplex printing/copier

  • Scanning: Maximum scan area, scan-to capabilities, feeder type; ADF capacity

  • Paper handling: Main paper tray count, total tray capacity at 75 GSM, bypass tray capacity at 75 GSM

  • Connectivity: Required connectivity options (USB, Ethernet, Wi-Fi) unspecified

  • Warranty: On-site warranty period (years) and option for extended warranty

Terms & Conditions

  • GST and invoicing must align with consignee GSTIN and actual GST rates

  • Mandatory bidder documentation for vendor code creation

  • On-site warranty with potential extension and clear delivery/install expectations

Important Clauses

Payment Terms

GST applicability and consignee-based invoicing terms; actual payment terms not disclosed

Delivery Schedule

Delivery/install timeline to be confirmed with vendor; on-site warranty implies site readiness

Penalties/Liquidated Damages

Not specified in data; bidders should seek confirmation during bid submission

Bidder Eligibility

  • GST registration with valid GSTIN

  • PAN presence and bank EFT mandate submission

  • Experience in supplying office MFPs with similar capabilities (duplex, scan-to, fax) and serviceability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

MINISTRY OF CHEMICALS AND FERTILIZERSFERTILIZERS DEPARTMENT

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Documents 3

GeM-Bidding-9476422.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

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Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Inkjet
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax Yes
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4 and Legal Or higher
Scanning Capabilities Scan To Functions Scan to Local Computer
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling Bypass Tray Facility No, Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM Not Applicable, 1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 5,000 to 9,999, 10,000 to 19,999, 20,000 to 29,999, 30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST invoices and consignee GSTIN alignment documents

6

Technical compliance documents for MFP features (duplex, fax, scan-to, feeder capacity)

7

OEM authorization or dealer authorization if required by bidder

8

Any on-site warranty and extended warranty terms documentation

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the A4 and Legal Size MFP tender in Tiruvallur?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid. Ensure consignee GSTIN on invoices and provide OEM/authorizations if required. Confirm on-site warranty and extended warranty terms, along with scanning, duplex, and feeder specifications to meet ISO/IEC 24734 targets.

What documents are required for Madras Fertilizers Limited MFP bid in Tamil Nadu?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by the bank, and any OEM authorization. Include technical compliance for MFP features (duplex, fax, scan-to, feeder capacity) and warranty terms. Ensure GST invoicing aligns with consignee GSTIN.

What are the technical specifications for the MFP tender in Tamil Nadu 2026?

Technical specifics cover A4 and legal-size printing, auto duplex, scan-to functionality, feeder type and capacity, main tray counts, total 75 GSM capacity, bypass tray, connectivity options, and on-site plus extended warranty. ISO/IEC 24734 speed benchmarks apply for evaluation.

When is the delivery and installation expected for the Tamil Nadu MFP tender?

Delivery timeline is not disclosed in the data; bidders should obtain exact delivery and installation deadlines during bid submission. The on-site warranty implies installation at the consignee site in Tiruvallur with product readiness checks.

What are the payment terms for the MFP procurement in Tamil Nadu?

Specific payment terms are not provided. Bidders should confirm whether GST is paid at source, whether payment occurs on delivery or post-installation, and the treatment of extended warranty costs as part of the final bid.

What eligibility criteria apply to the MFL MFP bid in Tiruvallur?

Eligibility includes valid GST registration, PAN, bank EFT mandate, and experience delivering office MFPs with duplex and scan-to functions. Documentation must show ability to supply with on-site warranty and potential extension, aligned to consignee invoicing.

What paperwork confirms warranty and post-sales support for this MFP tender?

Bidders should attach on-site warranty terms and any extended warranty offerings, plus service-level commitments. Ensure supply includes required firmware updates, parts availability, and a point of contact for maintenance at the Tiruvallur site.

Which connectivity options must the MFP support for the Tamil Nadu tender?

The tender requires general connectivity provisions; bidders should confirm USB, Ethernet, and Wi-Fi capabilities, plus compatibility with common office networks. Documentation should specify driver availability for Windows and compatible operating systems.

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