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Ahmedabad District Panchayat High Mast Octagonal Pole with LED Flood Lighting System Tender 2026 Gujarat ISO 9001

Bid Publish Date

04-Feb-2026, 12:04 pm

Bid End Date

20-Feb-2026, 12:00 pm

EMD

₹30,000

Location

AHMADABAD , GUJARAT

Progress

Issue04-Feb-2026, 12:04 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: ISO 9001 certification required for bidder or OEM
  • • Critical: EMD amount of ₹30,000 specified
  • • Critical: 25% quantity variation right during/after contract
  • • Critical: SITC scope—Supply, Installation, Testing and Commissioning
  • • Critical: Wind load, pole construction, base plate dimensions, and LED luminaire wattage details to be verified
  • • Critical: Onsite warranty and compliance with State/Central Govt installation guidelines
  • • Critical: Turnover criteria for bidder and OEM with documentary evidence
  • • Critical: No BOQ items; emphasis on technical compliance and specifications

Tender Overview

Ahmedabad District Panchayat, under Gujarat’s Panchayats And Rural Housing Department, seeks a Supply, Installation, Testing and Commissioning contract for a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) for small areas. The bid includes scope of supply and on-site implementation across multiple locations, with an EMD of ₹30,000. The procurement emphasizes compliance with government guidelines for installation, testing and demonstration, and requires ISO 9001 certification from the bidder or the OEM. The tender notes a potential quantity adjustment up to 25% of bid quantity during and after contract award, with delivery timing linked to the original and extended delivery periods. The organization’s objective is to secure a compliant, turnkey lighting solution with robust wind and structural considerations for urban-rural interfaces in Ahmedabad, Gujarat.

Technical Specifications & Requirements

  • Product category: High Mast Lighting Octagonal Tower for small area with LED flood lighting system (V2)
  • Scope: Supply, Installation, Testing and Commissioning (SITC)
  • Key electrical/structural details: Onsite warranty period, LED rating/wattage (in watts), cable size (in sq mm), lantern carriage diameter, and number of LED luminaires per octagonal pole carriage (quantities to be determined at site)
  • Pole specs: Octagonal pole construction with sheet thickness, high tensile steel grades, base plate width, base plate thickness, base plate length, wind load rating (m/s)
  • Installation compliance: Follows State/Central Govt rules for installation, testing and demonstration
  • Certification requirement: ISO 9001 certification for bidder or OEM
  • BOQ: No items listed; emphasis on generic scope and technical compliance
  • EMD: ₹30,000

Terms, Conditions & Eligibility

  • EMD: ₹30,000 (payment terms not detailed here; ensure tender docs specify payment mode)
  • Turnover criteria: Minimum average annual turnover over the last 3 financial years; documentary evidence required (audited balance sheets or CA certificate); OEM turnover criteria also specified
  • ISO 9001: Mandatory certification either by bidder or OEM
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time calculated per formula with a minimum of 30 days
  • Delivery & SITC scope: Delivery, installation, testing and commissioning included; delivery timeline linked to order and extended periods
  • Documentation: Bid must upload turnover evidence, ISO certificate, and other certificates as required
  • Warranty/Support: Onsite warranty to be specified; base on terms within tender; ensure after-sales support
  • Compliance: Non-submission of required certificates may lead to bid rejection

Key Specifications

  • High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)

  • Scope: Supply, Installation, Testing and Commissioning (SITC)

  • EMD: ₹30,000

  • Wind load rating: specified in m/s (to be confirmed at bidder stage)

  • LED Luminaire wattage: LED rating/wattage to be specified in BOQ

  • Lantern carriage diameter: defined per pole design

  • Number of LED luminaires per octagonal pole carriage: to be confirmed

  • Pole construction: high tensile steel grade, sheet thickness specified

  • Base plate: width, thickness and length to be defined

  • Cable size: specified in sq mm

  • Onsite warranty period: to be defined in contract

Terms & Conditions

  • EMD of ₹30,000 required with bid submission

  • 25% quantity variation right for purchaser during/after contract

  • ISO 9001 certification mandatory for bidder or OEM

  • SITC scope and wind-load compliant design required

  • Turnover evidence for bidders and OEM to be uploaded

  • Delivery timeline linked to order dates; extended period calculations apply

Important Clauses

Payment Terms

Bid includes SITC; exact payment milestones to be specified in contract; ensure alignment with delivery and acceptance tests

Delivery Schedule

Delivery period may extend based on option clause; minimum extension rule (30 days) applies; delivery starts from last delivery order date

Penalties/Liquidated Damages

LDs or penalties not detailed here; contract should specify LD % and calculation method for delays

Bidder Eligibility

  • Minimum average annual turnover as per bid document for last 3 financial years

  • ISO 9001 certification for bidder or OEM

  • Experience in SITC of high mast lighting projects or equivalent

Documents 5

GeM-Bidding-8914596.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes,Including Civil Work at sites
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 6
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 12.0
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355)
Base Plate Width of Base Plate 300 Or higher
Base Plate Thickness of Base Plate 16 Or higher
Base Plate Length of Base Plate 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 50, 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 2.5, 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 200

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate indicating turnover for last 3 years

4

ISO 9001 certificate (bidder or OEM)

5

OEM authorizations (if applicable)

6

Technical bid documents and compliance certificates

7

EMD submission proof (₹30,000)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the high mast lighting tender in Ahmedabad?

Bidders must submit turnover evidence for last 3 years, GST and PAN, ISO 9001 certification, and EMD ₹30,000. Include SITC scope and OEM authorizations if applicable. The bid requires compliance with State/Central Govt installation guidelines and wind-load specs specified in tender terms.

What documents are required for the Ahmedabad lighting bid 2026?

Required documents include GST certificate, PAN, audited financials or CA certificate showing turnover, ISO 9001 certificate (bidder or OEM), OEM authorization if applicable, technical bid documents, and EMD proof of ₹30,000. Ensure submission through the official portal per tender terms.

What are the key technical specifications for LED flood luminaires?

Key specs include LED rating/wattage, lantern carriage diameter, number of luminaires per octagonal pole carriage, cable size in sq mm, pole sheet thickness, high tensile steel grade, base plate dimensions, and wind load rating. These are to be confirmed in the final BOQ and contract.

When is the delivery timeline for the Ahmedabad high mast project?

Delivery timing depends on the original order date and may extend under the option clause up to 25% quantity variation. A minimum additional time of 30 days applies if extended quantities are ordered, with periods calculated as (increased quantity/original quantity) × original delivery period.

What is the eligibility criteria for OEM turnover in this tender?

OEM turnover must meet the minimum average annual turnover over the last 3 financial years, or demonstrate equivalent by audited statements or CA certificate. If the OEM is less than 3 years old, turnover is calculated from the date of incorporation onwards.

What standards and certifications are mandatory for bidders in Gujarat lighting tenders?

Mandatory ISO 9001 certification for either bidder or OEM. Compliance with State/Central Govt installation guidelines for SITC and adherence to wind-load and structural standards for high mast towers are required for eligibility.

How is price variation handled for quantity changes in this tender?

Quantity changes up to 25% are allowed at contracted rates. Delivery timelines adjust based on the extended period formula, with a minimum 30-day extension when the original period is exceeded, ensuring schedule alignment with site requirements.

What is the scope of supply for the Ahmedabad LED lighting project?

Scope includes Supply, Installation, Testing and Commissioning of high mast octagonal towers with LED flood luminaires for small-area lighting. All work must comply with government guidelines and include on-site warranty and post-installation support as defined in contract.

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