Indian Army Procurement Daily Registers and Leave Certificates SAGAR Madhya Pradesh 2026 ISO 9001 152000

Tender Overview

The Indian Army, Department Of Military Affairs, invites a supply tender for a set of record-keeping and administrative registers including Daily Sick Report Register, Ration Account, Heating Register, I Card Records Register, Leave Certificate and LRC Pad, to be procured for SAGAR, Madhya Pradesh (470001). The estimated contract value is ₹152,000. The buyer mandates compliance with vendor-code creation requirements (PAN, GSTIN, cancelled cheque, EFT mandate) and ISO 9001 certification via the bidder or OEM. The scope emphasizes on standard, auditable paper-based and potentially durable register formats suitable for military administration. The option clause allows quantity fluctuation up to 25% during contract execution, with delivery timelines anchored to the original period and adjusted pro-rata. This procurement prioritizes certified suppliers with established after-sales or in-country OEM support.

Technical Specifications & Requirements

• Product categories: Daily administrative registers including Sick, Ration, Heating, I Card, Leave Certificate, LRC Pad (10 total items in BOQ; exact specs not disclosed).
• Standards & certifications: ISO 9001 certification required for bidder or OEM; Material Test Certificate to accompany supply; OEM/Authorized seller must have registered India office for after-sales support (imported items condition).
• Documentation & compliance: PAN, GSTIN, cancelled cheque, EFT mandate; GST applicability to be decided by bidder; vendor-code creation documents must accompany bid submission.
• Quality & testing: BuyerLab to perform material tests; final acceptance based on Lab results.
• Delivery & scope: Delivery period linked to original delivery order; option of 25% quantity variation with extended time formula; minimum extension 30 days. Estimated value indicates limited quantity; emphasize timely handover to SAGAR location.

Terms, Conditions & Eligibility

• EMD/GST: GST considerations to be determined by bidder; no explicit EMD amount stated; GST reimbursement as actuals or applicable rates, up to quoted GST percentage.
• Delivery: Delivery timeline tied to original order; option to extend with pro-rata time; minimum extension 30 days.
• Documents: Mandatory submission of PAN, GSTIN, cancelled cheque, EFT mandate; ISO 9001 certificate required; Material Test Certificate to accompany supply.
• OEM/Support: Imported items require Indian-based OEM or authorized seller with after-sales support; provide certificate of registration.
• Other: Buyer retains right to increase/decrease quantity by up to 25% at placement and during currency; GST handling at purchaser’s discretion.