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Indian Army Procurement of Brass Boards, Stands & Guards at RI Bhoi Meghalaya 2026 - ISI/AAA/TRTL Related Supplies Tender

Bid Publish Date

06-Jan-2026, 9:56 am

Bid End Date

16-Jan-2026, 10:00 am

Location

RI BHOI , MEGHALAYA

Progress

Issue06-Jan-2026, 9:56 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

41

Category

Brass Bell Stand

Bid Type

Two Packet Bid

Categories 3

BARITONE HORNS ANGLE DERBY SHOE

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a bulk procurement of brass boards, brass bell stands, guard poles, and related brass fixtures across multiple company formations (A Coy to HQ Coy and Sainik Institute) at RI BHOI, MEGHALAYA 793101. Estimated value and exact quantities are not disclosed; however, the scope encompasses 12 BOQ items with diverse brass items, requiring data-sheet conformity and OEM installation. Bidders should expect an option clause allowing up to 25% quantity modifications at contracted rates, with extended delivery timelines calculated per the clause. Emphasis on timely delivery, data-sheet verification, and post-award commissioning are key differentiators.

Technical Specifications & Requirements

  • Product family includes brass boards, brass bell stands, brass quarter guard poles, and brass fixtures for multiple units (A Coy through MT and Sainik Institute).
  • Data sheets: mandatory upload of Data Sheet (10/14 pages) with bid; mismatches may lead to rejection.
  • Installation, commissioning, testing, and training to be performed by OEM or OEM-certified resources or authorized resellers.
  • Non-disclosure declaration and financial health attestations are required (no liquidation or bankruptcy).
  • Deliverables must be non-obsolete with at least a 3-year market life remaining as per OEM guidance.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; mandatory vendor code creation documentation.
  • Terms include contract termination rights if material terms are breached and potential price adjustments.

Terms, Conditions & Eligibility

  • EMD details not disclosed; bidders must ensure financial health and provide required affidavits.
  • Bid must include PAN, GSTIN, cancelled cheque, EFT mandate and OEM authorizations if applicable.
  • Delivery terms allow up to 25% quantity variation during and after award, with minimum extension logic of 30 days.
  • Installation and calibration must be carried out by OEM-certified personnel; NDA must be submitted.
  • Bidder must avoid end-of-life products and ensure at least a 3-year residual market life for offered items.
  • Non-disclosure and anti-collusion declarations are required; contract termination rights apply for non-compliance.

Key Specifications

  • Product category: brass boards and brass fixtures for military units

  • Data Sheet requirement: 10/14 pages uploaded with bid

  • Installation: OEM/OEM-certified resource or authorized reseller

  • Life-cycle: minimum 3 years residual market life

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

  • No specified IS/standard; emphasis on data-sheet conformity and OEM capability

Terms & Conditions

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery period extends based on option clause with 30-day minimum extension

  • OEM-certified installation and NDA required for bid submission

  • No liquidation or bankruptcy; financial health attested

  • Data sheets must match offered product specifications to avoid rejection

Important Clauses

Payment Terms

Details not disclosed; likely dictated in contract with standard government terms

Delivery Schedule

Delivery period commences from last date of original delivery order; extended time per quantity variation formula with minimum 30 days

Penalties/Liquidated Damages

Contractual rights reserved to terminate for material non-compliance; LD terms not explicitly stated in provided data

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy

  • Not declared end-of-life for offered items within 3-year residual life

  • OEM/OEM-certified installation capability or authorized reseller

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Brass Bell Stand 12 inch bell with triangular stand of six ft pole with base 1 nos vasu@7874 15
2 Brass Quarter Guard Pole Ht 30 inch and 2.5 inch Diameter with side hook 30 nos vasu@7874 15
3 Brass board SIKH LI HOUSE with angle Angle Size 6ft x 3ft Board Size 30inch x 18inch 1 nos vasu@7874 15
4 Brass Board Officer Mess Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
5 Brass Board A Coy Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
6 Brass Board B Coy Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
7 Brass Board C Coy Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
8 Brass Board D Coy Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
9 Brass Board SP Coy Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
10 Brass Board HQ Coy Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
11 Brass Board MT Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15
12 Brass Board Sainik Institute Angle Size 6ft x 3ft, Board Size 3ft x 2ft and Kundi on 6 inch 1 nos vasu@7874 15

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque copy

4

EFT (Electronic Funds Transfer) Mandate certified by bank

5

Data Sheet of offered products (10/14 pages)

6

OEM authorization / OEM-certified installation capability documentation

7

Non-disclosure declaration on bidder letterhead

8

Evidence of financial standing (no liquidation or bankruptcy)

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for brass boards procurement in Meghalaya for the Indian Army?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations. Upload the 10/14 page Data Sheet and NDA. Ensure products are not end-of-life and have at least 3 years market life remaining. The bid includes OEM installation by certified personnel and adherence to 25% quantity variation terms.

What documents are required to participate in the brass fixture tender in RI Bhoi?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet (10/14 pages) matched to offered items. Include OEM authorization or installation capability, NDA, and evidence of financial standing showing non-bankruptcy status. Ensure data-sheet consistency with bid parameters to avoid rejection.

What are the installation requirements for brass boards in the Indian Army tender?

Installation must be performed by OEM-certified resources or OEM-authorized resellers. Include installation capability documentation with the bid. On-site testing and commissioning are expected, with data-sheet alignment to installed configuration and after-sales support terms defined in contract.

What is the 25% option clause in this Army procurement tender?

The purchaser can increase or decrease quantity up to 25% at contract time and during currency, using contracted rates. Delivery time adjusts proportionally based on (Additional quantity / Original quantity) × Original delivery period, with a minimum 30 days, and may extend up to the original period.

Which products are covered under this Meghalaya brass fixtures tender?

Scope includes brass boards, brass bell stands, guard poles, and related brass fixtures for multiple units (A Coy through HQ Coy and Sainik Institute) at RI Bhoi, Meghalaya. Specific itemization is in the BOQ with 12 items; data-sheet conformity is mandatory.

What standards or life-cycle requirements are specified for offered items?

Offered products must be not obsolete and have a minimum 3-year residual market life per OEM guidance. Data sheets must reflect current specifications; mismatches can lead to bid rejection and contract termination rights may apply for material non-compliance.

How is payment and contract risk managed for this Army procurement?

Payment terms are not fully disclosed; bidders should monitor contract terms. Emphasize NDA and data-sheet conformity. Ensure OEM installation, and provide performance-related documentation to mitigate risk. The option clause creates variable delivery schedules, requiring robust scheduling and supplier readiness.

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