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MMRCL HP Printer Cartridges Tender Mumbai Maharashtra 2026 - MAF, HP 88A/950XL, IS 550/ISO standards 2026

Bid Publish Date

11-Jun-2026, 5:36 pm

Bid End Date

15-Jun-2026, 6:00 pm

Location

MUMBAI , MAHARASHTRA
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Progress

Issue11-Jun-2026, 5:36 pm
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Quantity

52

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Mumbai Metro Rail Corporation Limited (MMRCL) invites bids for the supply of HP printer cartridges and related consumables for Mumbai, Maharashtra. The scope covers specific HP models, toner/ink colors, and minimum yield requirements, with a total quantity linked to the listed compatible cartridges. The submission hinges on Manufacturer Authorization Form (MAF) from the OEM, ensuring procurement of genuine HP consumables. The contract contemplates multiple HP cartridge variants across OfficeJet and DeskJet series, with a combined quantity reflecting 52 units in the ATC schedule, and a single-source OEM compliance requirement. The BOQ indicates cartridge types and colors, with a core emphasis on compatibility with HP devices. Unique clauses include option-based quantity adjustments and strict MAF prerequisites, tailored to the Mumbai Metro Line-3 project. This tender focuses on cartridge supply, critical for uninterrupted printing operations across project sites and administration.

Technical Specifications & Requirements

  • Product: HP printer cartridges/consumables (OfficeJet Pro 8610 AIO, 8710 AIO, DeskJet 3635 AIO, Ultra 4729 AIO, LaserJet Pro MFP M128fn)
  • Models/Types: HP 88A, 950XL, 951XL, 955XL, 965XL, 680 Black/Tri-color, 46 Black/Tri-color
  • Colors: Black, Cyan, Magenta, Yellow; total 52 cartridges
  • Quantities per SKU: e.g., 26 NW HP 88A; multiple 5s and 3s across lines; detailed tabulation in ATC
  • OEM Authorization: Mandatory Manufacturer Authorization Form (MAF) for HP
  • Delivery/Acceptance: CRAC submission post-delivery; payment on CRAC acceptance; 100% on delivery
  • Standards/Compliance: HP OEM cartridges; IS/ISO compliance implied by OEM-centric procurement; location: Mumbai, MAHA
  • Special terms: Quantity variation up to 25% during contract at contracted rates; extended delivery time rules apply
  • Location: Mumbai Metro Line-3, Maharashtra
  • Estimated value: Not disclosed in provided data; EMD not specified
  • Additional notes: Bidders must submit MAf; HP product compatibility with listed devices is mandatory

Terms, Conditions & Eligibility

  • EMD: Not disclosed in provided data; verify bidder documents
  • Eligibility: Manufacturer Authorization Form (MAF) from OEM explicitly required
  • Delivery: Delivery terms per option clause; extended delivery time rules apply; 25% quantity variation allowed
  • Payment: 100% payment on successful delivery and CRAC acceptance; CRAC required
  • Documents: GST, PAN, experience certificates, financials, EMD/security documents, OEM authorizations, technical bid
  • Warranty/Support: HP cartridge warranty/AMC terms not specified; rely on OEM warranty via MAF
  • Penalties: LD or penalties not explicitly stated; follow option clause and contract terms

Key Specifications

    • Product: HP printer cartridges/consumables for listed HP models
    • Total Quantity: 52 cartridges across SKUs
    • Cartridge Colors: Black, Cyan, Magenta, Yellow
    • Model Coverage: HP LaserJet Pro MFP M128fn/1, HP OfficeJet Pro 8610 AIO, HP OfficeJet Pro 8710 AIO, HP DeskJet 3635 AIO, HP DeskJet Ultra 4729 AIO; corresponding cartridge codes (88A, 950XL, 951XL, 955XL, 965XL, 680, 46)
    • Minimum Yield: Not explicitly quantified in table; board references “Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages)”
    • OEM Authorization: MAF required from OEM for HP cartridges
    • Delivery & Payment: CRAC on acceptance; 100% payment after CRAC; delivery terms defined by option clause
    • Location: Mumbai Metro Line-3, Mumbai, Maharashtra
    • Standards/Compliance: OEM cartridges; no separate IS/ISO codes provided; rely on OEM approvals

Terms & Conditions

  • Option Clause: Purchaser can increase/decrease quantity by up to 25% at contract time and during currency at contracted rates

  • MAF: Mandatory Manufacturer Authorization Form from OEM for HP cartridges; non-submission may lead to rejection

  • Delivery: Time extensions permitted; additional time calculated as (Increased quantity / Original quantity) × Original delivery period, min 30 days

  • Payment: 100% after delivery, CRAC submission and acceptance

  • Documentation: Bidder must submit GST, PAN, experience, financials, EMD, OEM docs, and technical bid

  • Warranty/Penalties: Not explicitly stated; rely on OEM warranty and contract terms

Important Clauses

Payment Terms

100% payment on successful delivery and CRAC acceptance after invoicing

Delivery Schedule

Delivery period governed by option clause; minimum extension deterministic by quantity change; min 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; penalties to be governed by standard procurement terms and option clause

Bidder Eligibility

  • Must provide Manufacturer Authorization Form (MAF) from OEM for HP cartridges

  • Experience in supplying OEM HP cartridges or equivalent consumables

  • Financial stability evidenced by recent financial statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Authority Records

MINISTRY OF HOUSING AND URBAN AFFAIRS

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Documents 18

GeM-Bidding-9454080.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

CATALOG-Specification-10

CATALOG Specification

CATALOG-Specification-11

CATALOG Specification

CATALOG-Specification-12

CATALOG Specification

CATALOG-Specification-13

CATALOG Specification

CATALOG-Specification-14

CATALOG Specification

CATALOG-Specification-15

CATALOG Specification

CATALOG-Specification-16

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 16 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet Ent M1139 Printer, HP LaserJet Ent M1219nf Printer, HP LaserJet M1136 MFP Printer, HP LaserJet M1213nf MFP Printer, HP LaserJet M1216nfh MFP Printer, HP LaserJet P1007 Printer, HP LaserJet P1008 Printer, HP LaserJet P1106 Printer, HP LaserJet P1108 Printer, HP LaserJet Pro M1218nfs MFP Printer, HP LaserJet Pro M202d Printer, HP LaserJet Pro M202dw Printer, HP LaserJet Pro M202n Printer, HP LaserJet Pro MFP M126a Printer, HP LaserJet Pro MFP M126nw Printer, HP LaserJet Pro MFP M128fn Printer, HP LaserJet Pro MFP M128fw Printer, HP LaserJet Pro MFP M226dn Printer, HP LaserJet Pro MFP M226dw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 88X Blk Contract LJ Toner Cartridge-CC388XC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates relevant to printing consumables

4

Financial statements / Bank statements

5

EMD/Security deposit (as applicable per tender terms, amount not disclosed here)

6

Technical bid documents demonstrating cartridge compatibility

7

OEM Manufacturer Authorization Form (MAF) specific to this bid

8

Authorized Distributor/Service provider authorization details (if applicable)

9

Product datasheets or OEM certification for HP cartridges

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Mumbai HP cartridge tender in 2026 with MAF requirement

Bidders must obtain a Manufacturer Authorization Form (MAF) directly from HP for the specific cartridges listed (88A, 950XL, 951XL, 955XL, 965XL, 680, 46). Include MAF with the technical bid, demonstrate OEM compliance, and attach GST, PAN, experience, and financial documents. Ensure delivery aligns with Mumbai Metro Line-3 requirements and CRAC acceptance for payment.

What documents are required for HP cartridge procurement in Mumbai

Submit GST certificate, PAN card, experience certificates for similar HP cartridge supply, financial statements, EMD documentation, technical bid, and OEM Manufacturer Authorization Form (MAF). Include cartridge compatibility data and OEM datasheets to prove compliance with HP devices listed in the ATC.

What cartridges are specified for Mumbai Metro Line-3 tender 2026

Cartridges include HP 88A, 950XL, 951XL, 955XL, 965XL, 965XL Black/Cyan/Magenta/Yellow, HP 680 Black/Tri-color, HP 46 Black/Tri-color across models M128fn, OfficeJet Pro 8610/8710, DeskJet 3635, Ultra 4729. All colors must be supplied as OEM consumables with MAF.

What are the delivery terms and payment for the Mumbai HP cartridge bid

Delivery is governed by the option clause with possible quantity variation up to 25%. 100% payment will be released after successful delivery, CRAC submission, and acceptance. Ensure CRAC is obtained and documented with invoice details following delivery.

What is required to prove eligibility for HP cartridge supply contracts

Prove OEM authorization via MAF, demonstrate prior HP cartridge supply experience, provide financial stability and tax registrations (GST), and submit technical data sheets that prove cartridge compatibility with listed HP models and colors.

How to ensure compliance with HP cartridge standards in Mumbai tender

Use OEM-authorized HP cartridges only; provide MAF and HP datasheets; confirm model numbers and color codes (88A, 950XL, 951XL, 955XL, 965XL, 680, 46). Include performance metrics and minimum yield data if requested, and adhere to delivery timelines defined by contract terms.

What is the role of CRAC in this HP cartridge procurement

CRAC must be submitted and accepted after delivery to finalize payment. Ensure all cartridge consignments are verified against the CRAC protocol and match the PO and delivery notes, enabling 100% payment on acceptance.

Where to verify the cartridge compatibility for Mumbai Metro Line-3

Reference the ATC and OEM datasheets for HP cartridges listed (88A, 950XL, 951XL, 955XL, 965XL, 680, 46). Confirm model numbers match the HP OfficeJet Pro and DeskJet devices specified, ensuring color accuracy and yield expectations are met.

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