Nagar Panchayat Shergarh Baheri Bareilly Tractors Tender 2026 V3 Q2 - UP Urban Development with 25% Quantity Option

Tender Overview

Nagar Panchayat Shergarh Baheri, under the Urban Development Department Uttar Pradesh, invites bids for Tractors (V3) Q2 in BAREILLY, UTTAR PRADESH 243001. The scope is the only supply of goods with an **EMD of ₹9,000, and an option clause enabling up to 25% quantity increase/decrease at contracted rates. Bidders must have a functional service centre in the state of the consignee or establish one within 30 days of award, with evidence required for payment release. This tender focuses on procurement of tractors meeting generic parameters including power source, wheel drive, operator station, and engine/transmission specs.

The contract contemplates flexible delivery timelines tied to the option clause, ensuring delivery extension calculations (minimum 30 days) based on the ratio of increased to original quantity and original delivery period. The tender emphasises certificate uploads, and strict adherence to the ATC terms; non-compliance risks rejection. The opportunity is characterized by a required EMD via ₹9,000 and a precondition of service availability and escalation contacts for post-sale support.

Technical Specifications & Requirements

• Product category: Tractors (V3) Q2 with generic parameter expectations (Power Source, Wheel drive, Operator Station, Maximum Engine Power in kW, Maximum PTO Power in kW).
• EMD: ₹9,000; no BOQ items listed; scope limited to supply of goods (no installation).
• Delivery terms: option to extend delivery by up to 25% of contracted quantity, with calculations based on original delivery period and any extended period; minimum extension 30 days.
• Service capability: must have a functional service centre in the consignee state; if not present, establish within 30 days post-award; payment tied to documentary evidence of service readiness.
• Documentation: mandatory certificate uploads per Bid Document/ATC/Corrigendum; bank-issued EMD via Fixed Deposit Receipt acceptable with stipulated endorsement.
• Additional ATC requirements include stamp undertakings and GST/PAN submission mandates.

Terms, Conditions & Eligibility

• EMD: ₹9,000; acceptable forms include bank FDR with specified withdrawal conditions; must be uploaded and hard copy delivered within 5 days of bid end/opening.
• Delivery/option clause: quantity may vary ±25%; delivery period adjusted per formula with minimum 30 days; extended time may be up to the original delivery period.
• Service & support: dedicated toll-free number, escalation matrix, and guaranteed service presence for carry-in or on-site warranties as applicable.
• Documentation: GST certificate, PAN card, experience certificates, financial statements; submission of all required certificates is mandatory to avoid rejection.
• Payment terms: detailed terms to be provided in contract; emphasis on timely payment upon submission of required documents and verification of service capability.