Eastern Coalfields Limited Security/Electrical Goods Tender Bardhaman West Bengal 713101 25% Quantity Flexibility 2025

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for the supply of goods across five items in BARDHAMAN, WEST BENGAL – 713101. The estimated contract value is ₹185,850. The scope is limited to the supply of GOODS, with a 25% bid quantity fluctuation allowed at contract award and during the currency of the contract. Bidders must align delivery timing to the extended schedule and adhere to the option-clause delivery methodology. This procurement emphasizes compliance, certificate uploads, and post-receipt inspection by the Area Engineer E&M, ensuring conformity to prescribed product certifications.

• Organization: Eastern Coalfields Limited under Coal India Limited
• Location: Bardhaman, West Bengal 713101
• Product category: 5 item sl Nos (1-5) with no specific product specs published
• Estimated value: ₹185,850; EMD not disclosed
• Key differentiator: option to increase/decrease quantity up to 25% at contracted rates; inspection framework defined
• Unique aspects: mandatory certificate uploads (BIS/license, type tests) and vendor-code documentation

Technical Specifications & Requirements

• The tender requires pre/post-receipt inspections; specific inspection is by the designated Area Engineer E&M after delivery
• Certificates requested include BIS licence, type test certificates, and other product certifications as per bid document
• Bidders must upload all relevant documentation with the bid, including PAN, GSTIN, cancelled cheque, and EFT mandate certified by the bank
• Scope covers only the supply of goods; no execution or installation scope is stated
• The ATC terms indicate bidder compliance with any uploaded Buyer-ATC document and Corrigenda
• Item-wise technical standards are not specified in the summary; bidders must consult the ATC for exact product certification requirements

Terms, Conditions & Eligibility

• Quantity fluctuation: ±25% of bid quantity at placement and during currency; extended delivery time based on formula with a minimum of 30 days
• EMD/financials: no explicit EMD amount shown; bidders must submit PAN, GSTIN, EFT mandate, and cancelled cheque
• Delivery: delivery schedule tied to original delivery period with option-based extension; time calculation uses (increased quantity/original quantity) × original period
• Documentation: upload BIS/license, type test, approval certificates; ensure all certificates as per Product Specification
• Inspection: Post-receipt inspection by Area Engineer E&M; pre-dispatch inspection NIL unless ATC selects otherwise
• Vendor-code creation: mandatory submission of PAN, GST, EFT mandate, cancelled cheque
• Acceptance: non-submission of required certificates can render bid liable for rejection