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GEM Portal Security Equipment Tender 2026 - OEM Installation Warranty 1 Year India

Bid Publish Date

28-Jan-2026, 11:45 am

Bid End Date

12-Feb-2026, 5:00 pm

Location

BALESWAR , ODISHA

Progress

Issue28-Jan-2026, 11:45 am
AwardPending
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Quantity

5

Key Highlights

  • • OEM installation/commissioning requirement with OEM-certified resources or OEM-authorized resellers
  • • 1 year warranty from final acceptance or completion of commissioning
  • • Negotiable quantity up to 25% during and post-contract at contracted rates
  • • Nationwide service center presence in India to support after-sales service
  • • 5 BOQ items with undisclosed quantities; indicative of framework/PHASED procurement

Tender Overview

The tender, published on the Govt e Marketplace (GEM) portal, seeks security equipment with OEM installation, commissioning, testing and after-sales support. The contract includes an option clause allowing a ±25% quantity fluctuation at contracted rates and a delivery window aligned to the original delivery period, with extended time rules applicable. The successful bidder must provide OEM/Certified resources for installation and a 1-year warranty from final acceptance or after complete commissioning, with OEM warranty certificates due at delivery. A well-established nationwide service network is required, with service centers listed near consignee locations. The BOQ comprises 5 items, though exact quantities remain undisclosed, suggesting a frame contract or phased delivery.

Technical Specifications & Requirements

  • Warranty: 1 year from final acceptance or post-installation completion.
  • Installation/Commissioning/Training: Performed by OEM or OEM-certified resource or OEM-authorized reseller.
  • Warranty service: Must guarantee rectification during the warranty period; provide post-sales maintenance/support in India.
  • Service network: Detailed list of service centers near consignee locations to be uploaded with bid.
  • BOQ Items: 5 total items; exact quantities not disclosed, indicating flexible procurement scope.
  • Delivery terms: Option clause enables quantity adjustments up to 25% during and after contract formation, with delivery timelines linked to the original delivery period.

Terms & Eligibility

  • EMD/Performance terms: Not explicitly stated in the available data; bidders should prepare standard EMD as per GEM norms.
  • Delivery timeline: Reserved to the last date of the original order; extra time computed as (additional quantity ÷ original quantity) × original period, minimum 30 days.
  • After-sales: OEM-authorized resources required for installation/training; service support must be established in India.
  • Documentation: OEM warranty certificates to be submitted at delivery; service center details to be uploaded.
  • Right to modify: Purchaser may adjust quantity within specified limits.

Key Specifications

  • Warranty: 1 year from acceptance or completion

  • Installation/Commissioning/Testing: OEM or OEM-certified resource or OEM-authorized reseller

  • Service network: detailed list of India-based service centers

  • Quantity: 25% option to increase/decrease; applies to original/contracted quantity

  • BOQ: 5 items; exact quantities not disclosed (framework/ phased procurement model)

Terms & Conditions

  • Option clause permits ±25% quantity variation at contracted rates

  • OEM-backed installation and after-sales support required

  • 1-year warranty with OEM certificates due at delivery

Important Clauses

Payment Terms

Not specified; bidders should align with GEM standard terms and submit typical EMD as per tender norms

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extended time based on (additional quantity/original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in available data; expect standard GEM LD provisions linked to delivery/default risk

Bidder Eligibility

  • Proven experience in supplying/installation of security equipment

  • Demonstrable OEM authorization or OEM-certified reseller status

  • Nationwide service network with documented service centers in India

Documents 4

GeM-Bidding-8851048.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SOFTWARE Video Tracking software 1 pieces kkswc-buyer 45
2 CAMERA Camera 1 pieces kkswc-buyer 45
3 CABLE cable 1 pieces kkswc-buyer 45
4 LENS Lens 1 pieces kkswc-buyer 45
5 AMC AMC 1 pieces kkswc-buyer 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar security equipment supply/install projects

4

Financial statements (latest annual report or equivalent)

5

EMD/Security deposit as per GEM norms

6

Technical bid documents demonstrating OEM authorization and capabilities

7

OEM authorizations or OEM-certified reseller credentials

8

Proof of service centers near consignee locations

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid on GEM security equipment tender in India 2026

Bidders must submit GST, PAN, experience certificates, financials, EMD, technical bid with OEM authorization, and service center details. Ensure OEM-certified installation capability and India-wide service support. Delivery terms follow the original period with possible 25% quantity variation at contracted rates.

What documents are required for security equipment bid India 2026

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD, technical bid, OEM authorization, and proof of service centers near consignee locations. OEM warranty certificates must be provided at delivery, with service capability details included.

What are the installation requirements for OEM-installed security equipment

Installation must be performed by the OEM or an OEM-certified resource or an OEM-authorized reseller. The bidder must provide installation, commissioning, testing, and training as applicable, with post-sales maintenance support across India.

What is the warranty period for the supplied security equipment

The warranty period is 1 year from final acceptance or after completion of installation and commissioning, whichever is applicable, with OEM warranty certificates due at delivery and guaranteed repair during the warranty window.

What does the quantity option clause mean for delivery schedule

The purchaser may increase/decrease quantity up to 25% of bid quantity at contracted rates. Delivery time extends according to the formula (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days.

Which standards and certifications are relevant for the bid

The tender requires OEM/authorized status and service capability in India; look for ISI/ISI-mark or equivalent certifications in product documentation, and ensure warranty certificates align with OEM terms for final acceptance.

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