Indian Army GPU Server and AI Lab Equipment Tender Pune Maharashtra 2026 - ISI/ISO Standards 2026

Tender Overview

• Organization: Indian Army (Department Of Military Affairs) in Pune, Maharashtra. procure/quip: a broad set of IT and lab equipment including GPU Servers, 42U racks, High End Computing PCs, Desktop Computers, Portable Edge Computing Devices, AI in Box, NAS Storage 10 TB, 24 Port 1Gbps Switches, Smart LED TV 98 inch, UPS 10 KVA, Generator Set 30 KVA, KVM switches, HDMI devices, UTP Cat6 cables, 2 Ton AC, One-year High Speed Civil Data, consumables, software licenses, LLM subscriptions for 2 years, and lab furnishing. Estimated value: ₹9,999,800; EMD: ₹3,00,000. Location context supports nationwide military tech deployment within Pune region. The long list implies a single- or multi-vendor supply contract with option quantities. A key differentiator is the requirement for Detailed Design Drawings approval prior to fabrication, plus a 25% quantity adjustment right at award and during the contract. Unique aspect: integration of diverse ICT and lab items plus ongoing licenses.

• Delivery/Timing: delivery framework references last-date-of-original-delivery order; extended delivery time calculations apply with minimum 30 days.

• Context: Buyer emphasizes compliance with non-obsolescence (2 years residual life) and End User Certificate alignment.

Technical Specifications & Requirements

• Items listed include: GPU servers, high-end computing PCs, NAS storage (10 TB), 24-port switches, 98” LED TV, 10 KVA UPS, 30 KVA generator, KVM multiplexers, HDMI gear, patch cords, CAT6 cables, 2 Ton AC, and annual maintenance/training provisions. No explicit technical specs published in the tender data, but the BOQ implies robust datacenter and AI lab readiness. Emphasis on non-obsolescence (minimum 2 years residual market life), OEM authorizations, and readiness for LLM subscriptions. The requirement for Detailed Design Drawings must be approved within 5 days of award, with buyer-provided modifications within 5 days. If drawing approval is delayed, delivery timelines are rebased without LD penalties. Billing includes GST considerations per actuals or lower applicable rate.

• Process hints: option to increase quantity up to 25% during contract, delivery time calculations based on posted formula, and compliance with hazardous material handling rules as applicable.

• Standards/Certifications: Not explicitly stated; bidders should confirm OEM authorizations and maintain non-obsolescence posture.

• Experience/Capability: Bidders must demonstrate financial stability (no liquidation or bankruptcy) and provide an undertaking to this effect.

• Documentation: End User Certificate provision in buyer format upon insistence, and standard vendor-code requirements (PAN, GSTIN, cancelled cheque, EFT mandate).

Terms, Conditions & Eligibility

• EMD: ₹3,00,000 (Earnest Money Deposit) to be submitted with bid.
• Delivery terms: delivery window linked to original delivery order; extended periods as per option clause; minimum 30 days extension.
• Financial health: bidder must declare no liquidation or bankruptcy and provide an undertaking.
• Product lifecycle: offered items must be non-OBSOLETE with at least 2 years residual market life.
• GST: bidder bears GST; reimbursement as actuals or applicable lower rate, capped to quoted GST.
• Documentation required: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate in buyer format if requested.
• Other: hazardous materials handling compliance and installation/maintenance training obligations.