Odisha Panchayati Raj Kendujhar IT Equipment Tender for All in One PCs, MFPs, and Line Interactive UPS 2026

Bidders should verify the required IT hardware categories (All in One PC, A4/Legal MFP, Line Interactive UPS with AVR) and submit data sheets, OEM authorizations, and malicious code certificates. Ensure 4+ year product lifecycle, on-site warranty terms, and observe the 25% quantity option terms. Prepare GST, PAN, and turnover documents for bid submission.

Required documents include GST registration, PAN, financial statements, experience certificates of similar procurements, data sheets, OEM authorizations, EMD documentation, Malicious Code certificate, and warranty details. Ensure data sheets precisely match offered model specifications to avoid rejection.

Specification demands factory preloaded OS with certification, RAM type and capacity, storage type and size, display diagonal, and connectivity options. Also required are auto duplexing MFP features, document feeder, and laser/inkjet printing performance per ISO/IEC 24734 for A4 sizes.

Delivery timing is linked to the last delivery order date with a minimum 30-day rule for extended quantity scenarios. The option clause allows up to 25% quantity variation, affecting delivery milestones; ensure a compliant schedule reflecting this in the bid plan.

EMD specifics are not disclosed in the summary; bidders must provide security as per tender terms. Maintain good financial standing with no liquidation or bankruptcy. Upload undertakings confirming financial health and ensure turnover meets OEM criteria when applicable.

Bidders must confirm a minimum 4-year residual market life; provide data sheets validating ongoing OEM support and absence of end-of-life declarations. Include warranty commitments and any extended warranty terms to support post-sale service.

Devices must meet factory preloaded OS certification, IS/C standards applicable to hardware, data sheet alignment, and malicious code certificate compliance. OEM authorizations and performance data must align exactly with tender requirements to avoid rejection.

GST should be checked by bidders; reimbursement is as per actuals or quoted rate up to the stated percentage. Ensure GST compliance in bid submission and maintain proper GSTIN documentation during bidding.