Entry and Mid Level Desktop Computer,Computer Printer (V2)
Western Coalfields Limited
CHANDRAPUR, MAHARASHTRA
Posted:
19 September 2025
Closed:
6 October 2025
GEM
GEM
Public Health And Family Welfare Maharashtra Desktop Computer & Printer Tender Mumbai 2026 - ISI/ISO Standards, Onsite OEM Warranty
Bid Publish Date
08-Jun-2026, 12:50 pm
Bid End Date
18-Jun-2026, 1:00 pm
Location
Progress
Issue08-Jun-2026, 12:50 pm
AwardPending
Quantity
4
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM warranty requirement: On-site OEM warranty for desktops and printers
- • Technical standards: Factory pre-loaded OS, ISO/IEC 24734 printing performance metrics
- • Delivery flexibility: 25% quantity variation during contract; extended delivery period calculations
- • Eligibility: OEM-backed devices with service coverage in Mumbai region
- • Warranty/AMC: On-site warranty; verify duration and coverage terms
- • Penalties: Delivery-time alignment and acceptance criteria per buyer terms
- • Delivery/install: Installation readiness and support in Mumbai facilities
- • Special clauses: No BOQ items; quantity adjustment and delivery time via option clause
Tender Overview
The opportunity relates to the Public Health And Family Welfare Department Maharashtra for procurement of Entry and Mid Level Desktop Computers and Printers in Mumbai 400002. Scope includes desktop configurations with factory pre-loaded OS, RAM, SSD/HDD storage, and monitor availability. Key differentiators include on-site OEM warranty and compliance with specified print and connectivity standards. The tender emphasizes quantity flexibility up to ±25% and extended delivery calculations based on original delivery periods, signaling scalable deployment across department sites.
Technical Specifications & Requirements
- Product/category: Entry and Mid Level Desktop Computers and Printers (Q2 priority) with associated peripherals
- Processor/Memory/Storage: OEM-grade processor; RAM capacity to be installed per system; storage includes SSD and HDD capacities per BOQ (numbers not disclosed); monitor availability to be confirmed; screen size expressed in centimeters
- Operating System: Factory pre-loaded OS by Desktop OEM; software licensing terms to be observed
- Printing: Print technology, paper size, and speed requirements aligned to ISO/IEC 24734 metrics for A4/A3 options; auto duplexing feature expected
- Warranty: On-site OEM warranty period to be specified by vendor; ensure service coverage across Mumbai
- Connectivity: Standard connectivity options per desktop/print device; no bespoke networking constraints disclosed
- Delivery/Acceptance: Delivery schedule to align with option clause; ensure installation readiness and practical handover
- Additional terms: No BOQ items listed; buyer may specify option-based quantity adjustment as per clause
Terms, Conditions & Eligibility
- Option clause allows ±25% quantity changes during contract and extended delivery calculations
- Compliance with supplier terms and delivery timelines as per buyer added terms is mandatory
- Bidders should be prepared to meet OEM warranty obligations and provide documentation on OS licensing and device specs
- Submissions must align with standard procurement practices; ensure readiness for Mumbai deployment and service support
Key Specifications
-
Product/category: Entry and Mid Level Desktop Computers and Printers
-
Storage: SSD and HDD capacities to be specified in BOQ
-
Operating System: Factory pre-loaded OS by Desktop OEM
-
Warranty: On-site OEM warranty period to be clarified by vendor
-
Connectivity: Standard interfaces and network options
Terms & Conditions
-
Option clause enables +/-25% quantity adjustments during contract
-
Delivery period calculations follow last date of relevant order; minimum 30 days
-
On-site OEM warranty required; ensure service across Mumbai region
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms and ensure milestone payments aligned with delivery and acceptance
Delivery Schedule
Delivery period calculable with option clause; extended time based on (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
As per Buyer Added Terms; penalties may apply for late delivery and non-conformance
Bidder Eligibility
-
OEM-backed suppliers with service capability in Mumbai
-
Proven experience in supplying desktops and printers to government bodies
-
Financial stability and ability to meet security and licensing requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2)
Authority Records
PUBLIC HEALTH AND FAMILY WELFARE DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9435950.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar desktop computer and printer supply
4
Financial statements or solvency proof
5
EMD/Security deposit documentation (as applicable)
6
Technical bid documents detailing OS, RAM, storage, and warranty
7
OEM authorization/authorizations for hardware and software
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
What documents are required for desktop and printer tender in Mumbai?
Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documentation, OEM authorizations, and detailed technical bid specifying OS, RAM, storage, and warranty. Ensure on-site OEM warranty details and Mumbai service coverage are clearly described to avoid disqualification.
How to meet eligibility for Maharashtra desktop and printer procurement?
Eligibility requires OEM-backed capability, prior government supply experience, financial stability, and compliance with factory pre-loaded OS and on-site warranty. Provide evidence of past deployments in government settings and service network within Mumbai region for timely support.
What are the technical specs for OS and storage in this tender?
Desktops must feature factory pre-loaded desktop OEM OS, RAM per system as specified, with SSD and HDD storage capacities to be disclosed in BOQ. Printing devices must meet ISO/IEC 24734 testing for A4/A3 speeds and include auto duplexing where specified.
When is delivery scheduled for the Mumbai procurement?
Delivery timing follows the option clause; initial delivery aligns with last date of original order, with potential extension calculated as (additional quantity/original quantity) × original delivery period, but not less than 30 days.
What are the warranty expectations for desktops and printers?
On-site OEM warranty is required; confirm duration (years) and service coverage areas in Mumbai. Include response times, parts availability, and remote diagnostics where applicable to meet government service levels.
How to ensure ISO/IEC 24734 compliant printing performance?
Provide print speed metrics per ISO/IEC 24734 for A4 monochrome/color and A3 monochrome/color, along with auto duplexing capability and paper size compatibility. Include vendor test reports and warranty terms for print accuracy.
What is the role of the 25% option clause in procurement?
The buyer may increase/decrease quantity by up to 25% during contract and extended delivery periods. Prepare flexible inventory, ensure scalable installation, and align pricing to contracted rates for any quantity changes.
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Documents 5
GeM-Bidding-9435950.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS