GEM

Hindustan Aeronautics Limited Defence Production Vendor Code Creation & GST Terms Tender 2025

Bid Publish Date

03-Nov-2025, 3:09 pm

Bid End Date

01-Jan-2026, 11:00 am

Location

KORAPUT , ODISHA

Latest Corrigendum Available

Progress

Issue03-Nov-2025, 3:09 pm
Corrigendum11-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

388

Category

743586019000-03MFG

Bid Type

Two Packet Bid

Tender Overview

Hindustan Aeronautics Limited (HAL), operating under the Department Of Defence Production, seeks vendor-code creation and GST compliance assistance as part of its procurement process. The tender emphasizes GSTIN, PAN Card, and bank-related documents for electronic funds transfer eligibility, aligning with HAL’s vendor registration workflow. The scope includes a purchase-preference framework for Micro and Small Enterprises (MSEs), where manufacturers may gain a price advantage if qualifying under the MSE policy; traders are excluded. The procurement comprises seven BOQ items, though item-level quantities and specifics are not disclosed, indicating a focus on vendor onboarding and compliance rather than a defined product list at this stage. Buyers highlight GST treatment as per applicable rates, with reimbursement capped to the lower of actual GST or quoted GST, potentially affecting bid pricing strategies. HAL’s ATC notes that genuine vendor-code creation and GST documentation are prerequisites for bid participation, with a clear preference for MSEs that meet the defined manufacturing criteria. This tender presents a non-technical onboarding opportunity, prioritizing regulatory compliance, financial documentation, and supplier eligibility to enable subsequent technical solicitations in defence production.

Bidders should prepare to deliver compliant documentation and demonstrate capacity to produce or supply in line with HAL’s vendor-system requirements, even though product specifications appear forthcoming in separate stages. The seven-item BOQ structure suggests phased prequalification anchored in administrative readiness rather than initial engineering scope.

Keywords to monitor include tender in India, HAL procurement, vendor-code creation, GST compliance, MSE preference, and EFT documentation.

Key Specifications

    • Vendor-code creation prerequisites
    • GSTIN validation and GST reimbursement terms
    • 7-item BOQ with undefined quantities (awaiting technical stage)
    • Manufacturer status verification for MSE preference
    • EFT mandate and bank authentication for payment

Terms & Conditions

  • GST reimbursement capped to lower of actual GST or quoted GST

  • MSE purchase preference requires manufacturer status for goods/services

  • L-1 matching opportunity for eligible MSE bidders up to 25% contract value

Important Clauses

Payment Terms

GST reimbursement terms follow actual vs quoted rates; no explicit payment schedule provided in current data.

Delivery Schedule

No delivery timelines published; to be defined in subsequent tender documents.

Penalties/Liquidated Damages

No LD or penalty clauses specified in the provided terms.

Bidder Eligibility

  • Manufacturer status required for MSE purchase preference

  • Traders excluded from MSE benefits

  • Compliance with GST and bank documentation for vendor-code creation

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 743586019000-03MFG INNER SEGMENT 56 pieces [email protected] 1,095
2 743586032000-03MFG SEGMENT 56 pieces [email protected] 1,095
3 743586036000-03MFG SEGMENT 56 pieces [email protected] 1,095
4 743586008000-03MFG OUTER SEGMENT 56 pieces [email protected] 1,095
5 743586022000-03MFG LATERAL SEGMENT 54 pieces [email protected] 1,095
6 743586021000-03MFG OUTER SEGMENT 54 pieces [email protected] 1,095
7 743586037000-03MFG LATERAL SEGMENT 56 pieces [email protected] 1,095

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

Any prior vendor-code or vendor-qualification documents provided by HAL

6

GST payment and compliance evidence

7

Documents proving manufacturing status (for MSE preference eligibility if applicable)

Corrigendum Updates

1 Update
#1

Update

11-Dec-2025

Extended Deadline

01-Jan-2026, 11:00 am

Opening Date

01-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about ODISHA tender market

How to participate in HAL defence procurement tender for vendor code creation in 2025?

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate to create a HAL vendor code. GST treatment follows actual vs quoted rates with price adjustments; MSE eligibility depends on manufacturer status rather than trading capacity, enabling potential 25% contract allocation for compliant bidders.

What documents are required for HAL vendor-code creation and GST compliance?

Required documents include PAN Card, GSTIN, Cancelled Cheque, and bank-certified EFT Mandate. These must be uploaded with the bid to establish vendor-code registration and enable GST reimbursement handling per HAL terms, ensuring eligibility for subsequent procurement stages.

What is the HAL MSE purchase preference criteria for this tender?

MSE benefit applies to manufacturers of the offered product; traders are excluded. If L-1 is not within the MSE margin but within the policy band, the MSE seller may match L-1. Up to 25% of total value may be awarded to qualifying MSE bidders.

Are there any technical specifications available in HAL tender data 2025?

No technical product specifications are disclosed in the current data. The focus is on onboarding and GST compliance, with seven BOQ items to be defined in later stages. Be ready to supply documentation and meet vendor-code requirements for HAL procurement processes.

What are the GST terms for HAL procurement and reimbursement?

GST reimbursement will be the lower of the actual GST or quoted GST, subject to the bidder’s rate. Bidders must ensure accurate GSTIN and GST compliance, as reimbursement aligns with HAL’s tax treatment policy for defence production purchases.

Which documents validate vendor eligibility for HAL procurement 2025?

Eligibility hinges on valid PAN, GSTIN, and bank-backed EFT Mandate. Manufacturer status is essential for MSE preference; traders are not eligible for MSE benefits. Vendor-code creation documents are prerequisite for bid consideration.

What is the expected role of the seven BOQ items in HAL's tender?

The seven BOQ items are listed, but specific quantities and units are not disclosed here. The BOQ indicates onboarding emphasis rather than immediate technical procurement; detailed item-level data will be released in subsequent HAL tender stages.

How will HAL handle price matching for MSE bidders under this tender?

If an MSE seller quotes within L1+15% of the defined margin, HAL may offer them an opportunity to match L1. Contract allocation may cover up to 25% of total value to such MSE bidders, aligning with the public procurement policy.

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