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Zila Panchayat Balaghat CCTV Equipment Tender Madhya Pradesh 2025 - IS/Specification Based Video Recorder, TV, Switch & Server Rack

Bid Publish Date

23-Dec-2025, 8:17 pm

Bid End Date

14-Jan-2026, 8:00 pm

EMD

₹15,000

Location

BALAGHAT , MADHYA PRADESH

Progress

Issue23-Dec-2025, 8:17 pm
AwardPending
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Quantity

51

Category

Video Recorder for CCTV System (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Critical EMD amount of ₹15,000 and the option clause permitting up to 25% quantity variation
  • • OEM turnover criteria applied to the primary product category; 3-year average turnover requirement
  • • Mandatory service center presence in each consignee state for carry-in warranty or 30-day establishment window
  • • No BOQ items listed; procurement covers Video Recorder, CCTV Camera, TV, Switch, and Server Rack
  • • Delivery period mechanics linked to original/extended delivery timelines with minimum 30 days
  • • Category-specific requirements: V2 Video Recorder, V2 TV, V3 CCTV Camera, V2 Layer 2 Switch, Q2 Server Rack

Categories 8

NETWORKING RACK CITY SURVEILLANCE NETWORKING EQUIPMENTS SURVEILLANCE EQUIPMENTS CAMERA NETWORKING CCTV SYSTEM VIDEO RECORDER

Tender Overview

The procurement is issued by the Zila Panchayat, Balaghat in Madhya Pradesh for multiple CCTV system components, including Video Recorder for CCTV System, Layer 2 Access Switch, Camera for CCTV System, Television, and Networking/Server Rack. The estimated value is not disclosed, while the EMD is ₹15,000. The scope covers equipment for a municipal CCTV deployment in Balaghat, MP, with emphasis on compatible, OEM-backed products. A notable feature is the option clause allowing up to 25% quantity variation at contracted rates, across the contract period. The work requires bidders to meet financial and service-capacity prerequisites, with a focus on local service availability and compliant delivery. Unique aspects include a requirement for OEM turnover and a dedicated service center presence in each consignee state at carry-in warranty, and a 30-day setup window if centers are not pre-existing.

Technical Specifications & Requirements

  • Items: Video Recorder for CCTV System (V2), Layer 2 Access Switch (V2), Camera for CCTV System (V3), Television (TV) (V2), Networking / Server Rack (Q2)
  • Delivery/installation scope not itemized; BOQ shows zero items
  • Financial prerequisites include EMD ₹15,000 and minimum turnover criteria for bidder and OEM, three-year average turnover via audited statements or CA certificate
  • Service capability: functional service centers in each consignee state for carry-in warranty; if absent, to be established within 30 days of award
  • Compliance factors: OEM turnover criteria, category-related requirements, and option-based schedule extension mechanics

Terms, Conditions & Eligibility

  • EMD: ₹15,000 as per tender terms; payment terms not specified in excerpt
  • Turnover criteria: minimum average annual turnover over last 3 years ending 31st March; for bidders and OEMs; documentary evidence required
  • OEM turnover: same turnover requirement applied to OEM if bunch bids; highest category OEM must meet criteria
  • Service centers: must have functional centers in each consignee’s state or establish within 30 days of award
  • Quantity variation: up to 25% increase/decrease at contract, with time extensions calculated per formula, minimum 30 days
  • Additional documents and exact numeric thresholds may be defined in the bid document; bidders must comply with these while submitting

Key Specifications

  • Video Recorder for CCTV System (V2)

  • Layer 2 Access Switch (V2)

  • Camera for CCTV System (V3)

  • Television (TV) (V2)

  • Networking / Server Rack (Q2)

  • Service center presence in each consignee state or 30-day establishment window

  • OEM turnover criteria and bid qualification requirements

  • Option clause enabling up to 25% quantity variation at contracted rates

Terms & Conditions

  • EMD of ₹15,000 and 3-year turnover verification for bidder and OEM

  • 25% quantity variation rights and extended delivery time calculations with minimum 30 days

  • Mandatory service centers in each consignee state for carry-in warranty or 30-day setup

Important Clauses

Payment Terms

EMD ₹15,000; further payment terms not disclosed in excerpt

Delivery Schedule

Delivery period extension rules apply; extended time = (Increase in quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; check bid document for LD terms

Bidder Eligibility

  • Must meet minimum average turnover for bidder and OEM over last 3 years

  • Must provide audited financials or CA certificate detailing turnover

  • Must demonstrate functional service center presence in each consignee state or commit to establishment within 30 days of award

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 financial years

4

OEM authorization certificate (if bidding as authorized distributor)

5

Experience certificates of similar CCTV equipment supply/installation

6

Manufacturers/Authorized Service Center details and proof of functional service centers in each state

7

EMD payment receipt or bank guarantee document

8

Technical bid documents/certifications demonstrating product compliance

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

What documents are required for CCTV tender in Balaghat Madhya Pradesh 2025?

Bidders must submit GST, PAN, three-year turnover certificates (audited or CA), OEM authorization if applicable, experience certificates for CCTV hardware supply, proof of service centers in each consignee state or a plan to establish within 30 days, and EMD ₹15,000.

How is the 25% quantity variation handled in this procurement?

The purchaser may increase or decrease ordered quantity up to 25% at contract signing and during the currency of the contract. Delivery time adjusts via a formula: extended time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD amount for the Balaghat CCTV procurement?

The bid requires an EMD of ₹15,000. Ensure payment through the specified method and include the receipt or guarantee in the bid submission.

What turnover criteria apply to bidders and OEMs for this tender?

Both bidder and OEM must show minimum average annual turnover for the last three years ending 31st March, supported by audited balance sheets or CA certificates; if the bidder/OEM is <3 years old, use completed years post-constitution for turnover computation.

What service support is required for carry-in warranty bidders?

Bidders must have a functional service center in each consignee state or establish one within 30 days of award. If the warranty is on-site, this requirement may not apply.

Which equipment categories are included in this procurement in Balaghat MP?

The tender covers Video Recorder for CCTV System (V2), Layer 2 Access Switch (V2), Camera for CCTV System (V3), Television (TV) (V2), and Networking/Server Rack (Q2); no BOQ item quantities are disclosed in the data.

Where can bidders find the delivery timeline and extension rules?

Delivery timelines are linked to the original delivery date with possible extensions under the option clause. If extended, duration is recalculated as per the formula with a minimum 30 days; exact dates to be specified in the bid document.

What are the OEM turnover requirements for this CCTV tender?

The OEM must meet the same three-year turnover criteria as the bidder, with evidence via audited statements or CA certificates; in bunch bids, the OEM tied to the primary product with the highest bid value must meet the criterion.

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