Darbhanga District Panchayats Sanitary Napkins Vending Machine Tender Bihar 2026 ISO/General Specs 502000
Darbhanga District Panchayats
DARBHANGA, BIHAR
Posted:
15 January 2026
Closed:
27 January 2026
GEM
GEM
Sitamarhi District Panchayats Sanitary Napkins Vending Machines Tender Bihar 2026 – General Specifications & Delivery
Progress
Issue20-Jun-2026, 1:55 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Sitamarhi District Panchayats of the Department of Panchayati Raj seeks sanitary napkins vending machines for distribution within SITAMARHI, BIHAR 843301. The tender covers a general vending machine category with multi-coin acceptance, free vending utility access, and basic functional features. The BOQ shows no line items, indicating a potentially flexible quantity under option clauses. The contract emphasizes delivery timing aligned with original and potential extensions, at contracted rates. The opportunity targets suppliers offering compact, tamper-resistant units suitable for public health initiatives and rural access, with capacity to integrate within municipal amenities and schools. This tender requires compliance with specified option-based delivery extensions and standard procurement controls.
Technical Specifications & Requirements
- Type of machine, operating features, and maximum storage capacity (Nos) are expected to be defined by supplier: ensure compatibility with public health inventory handling.
- Multiple coins accepted and number of selection options to be specified; build interface for user-friendly operation.
- Accessibility for free vending utility service must be ensured at deployment sites; confirm power and connectivity for monitoring.
- Material of outer body (SS/MS or FRP/plastic) with thickness requirements to be provided; include built-in charger and battery backup time (hrs) for uninterrupted use.
- Dimensions and load details: thickness of sheet materials to meet site security and weather resistance.
Terms, Conditions & Eligibility
- Delivery terms include an option clause allowing up to 25% quantity variation at contracted rates.
- Delivery timeline starts from the last date of the original delivery order; additional time follows a formula based on quantities with a minimum of 30 days.
- Bidders must comply with option-based extensions and ensure efficiency in incremental delivery without price change.
- Ensure compliance with government procurement norms, including submission of required documents and performance assurances as per buyer terms.
Key Specifications
-
Product: Sanitary napkins vending machine with multi-coin acceptance and multiple selection options
-
Power: Operating power source with built-in charger and battery backup time clearly defined
-
Materials: Outer body material (SS/MS or FRP/plastic) with specified thickness
-
Dimensions: Capabilities for maximum storage capacity and sheet thickness specifications
-
Standards/Compliance: IS or equivalent standards for public vending devices as applicable
Terms & Conditions
-
25% quantity variation allowed during contract via option clause
-
Delivery timeline starts after original order date with minimum 30 days extension
-
Submit GST, PAN, experience and financial documents; provide OEM authorizations if required
Important Clauses
Payment Terms
Contractor to follow standard government payment terms with delivery-based milestones and verification
Delivery Schedule
Delivery period as per original order date with provisions for quantity-based extension and minimum 30 days
Penalties/Liquidated Damages
Details not specified; bid response should address LD for delayed delivery and performance
Bidder Eligibility
-
Experience in supplying vending machines or related public distribution equipment
-
Demonstrated ability to meet 25% quantity variation under option clause
-
Financial stability evidenced by audited statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3)
Authority Records
PANCHAYATI RAJ DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-9497941.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Automatic, Semi-automatic, Manual |
| GENERAL | Operating features | Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending |
| GENERAL | Multiple coins accepted | Yes, No |
| GENERAL | Number of selection options | 1, 2, 3, 4, 5 |
| GENERAL | Accessibility for free vending utility service | Pre-set Password, Biometrics, Token, NA |
| GENERAL | Type of loading | Spiral, Spiral less |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 10-25, 25-50, 50-75, 75-100, 100-125, 125-150 |
| FUNCTIONAL FEATURES | Material of the outer body | Stainless Steel(SS), Mild Steel(MS), FRP/Plastic |
| FUNCTIONAL FEATURES | Built-in charger | Yes, No |
| FUNCTIONAL FEATURES | Mode of function | Stand alone, Server based |
| FUNCTIONAL FEATURES | Operating Power source | Electronic, Solar powered, Electronic and Solar powered, NA |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | 1-5, 6-10, 11-15, 16-20, 20-24, NA |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 0.8, 0.9, 1.0, 1.1, 1.2, NA |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | 1-2, 2-4, 5 and above, NA |
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Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of supplying vending machines or related equipment
4
Financial statements for the last 2-3 financial years
5
Earnest Money Deposit (EMD) documentation or bank guarantee
6
Technical bid documents detailing machine type, features, and standards
7
OEM authorizations or brand authorization letter (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machine tender in Sitamarhi 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical compliance documents. Ensure OEM authorizations if required. Provide a detailed machine specification including multi-coin acceptance, selection options, and built-in charger. Adhere to the 25% variation option and minimum 30 days delivery extension rule.
What documents are required for Sitamarhi vending machine procurement 2026?
Required documents include GST registration, PAN, last 3 years financial statements, experience certificates for similar equipment, EMD documentation or bank guarantee, technical bid detailing machine specs, and OEM authorization letters if applicable to demonstrate brand ownership.
What are the technical specifications for the vending machines in Sitamarhi?
Expected specs cover machine type, number of selection options, multi-coin acceptance, accessibility for free vending services, outer body material and thickness, built-in charger, battery backup hours, and maximum storage capacity. Specify dimensions and FRP/metal sheet thickness as applicable by site.
When is the delivery window for Sitamarhi sanitary napkins vending machines?
Delivery starts from the last date of the original delivery order with potential extensions. If quantities increase, the additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are the payment terms for the Sitamarhi vending machine contract?
Payment terms align with government norms; ensure delivery milestones are verified and supported by inspection reports. Terms should outline any advance, milestone, or post-delivery payments and ensure timely processing within prescribed timelines.
What eligibility criteria apply to suppliers for this Bihar tender?
Eligibility requires experience in vending equipment procurement, evidence of financial stability, ability to meet 25% quantity variation, and compliance with essential GST/PAN documentation. OEM authorizations may be required to demonstrate brand compliance and warranty support.
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Documents 3
GeM-Bidding-9497941.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS