Operating System Software (V3),Office Suite Software (V3),Operating System Software (V3)
Indian Army
HYDERABAD, TELANGANA
Posted:
10 December 2025
Closed:
20 December 2025
GEM
GEM
Indian Army Office Suite Software & Operating System Tender Patiala Punjab 2026 - License Types, Cloud Storage, 1-Year OEM Warranty
Progress
Issue11-Jul-2026, 2:01 pm
Corrigendum14-Jul-2026
AwardPending
Quantity
20
Category
Office Suite Software (V3)
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for Operating System Software and Office Suite Software with licensing options, cloud storage, and support, located in PATIALA, PUNJAB. Estimated value and EMD are not disclosed. Key scope includes license types, cloud portability, and year-long OEM support windows. The award favors bidders capable of providing ISI/ISO-aligned software compliance, scalable licensing, and seamless deployment to military endpoints. Unique conditions include a flexible quantity option up to 25% variation and extended delivery considerations tied to contract timing.
Technical Specifications & Requirements
- Software descriptions cover generic operating system types and office suite components; licensing options include various license types and cloud portability considerations.
- Cloud Storage provisioned in specified gigabytes; support for updates and upgrades is governed by OEM terms (0+ years option implied by hints).
- Office suite details include: number of years for updates/patches and for version upgrades, with explicit emphasis on vendor-supplied maintenance windows.
- Delivery and installation may be required at the assigned military installation; non-disclosure and security requirements apply per buyer policy.
- Emphasized compliance with vendor registration and empanelment rules, including required service capability for on-site support within India.
- If applicable, OEM warranty documentation must accompany delivery, with post-sale troubleshooting and maintenance provisions.
Terms, Conditions & Eligibility
- EMD/Registration: bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate; vendor registration with PTA Mil Stn/DEF is required before bid opening.
- Warranty: 1 year warranty from final acceptance or after installation/commissioning; OEM warranty certificates required at delivery.
- Service capability: established India-wide service centers with installation, commissioning, training, and maintenance support.
- Delivery terms include installation at the consignee site and adherence to security policy requirements. Clauses allow quantity variation up to 25% during and after contract.
- Documentation: provide organization registration, financial status, and prior relevant software supply experience to qualify for award.
Key Specifications
-
- Operating System Type: Generic OS software with licensing options
-
- Office Suite Package/Software contains: Generic office productivity tools (word processing, spreadsheets, presentations) with support windows
-
- Types Of License / Licensing Option: Multiple license types with cloud license portability
-
- Cloud Storage Provided (in GB): Noted as a requirement; exact GB not specified
-
- Support Period: Years for updates/patches and for version upgrades to be provided by OEM/seller (0 indicates no support, exact years not specified)
Terms & Conditions
-
Key Term 1: Quantity can vary up to 25% during contract; extended delivery period rules apply
-
Key Term 2: Required registrations with DEF/ PTA Mil Stn on the date of bid opening
-
Key Term 3: 1-year OEM warranty with on-site service capability and certification
Important Clauses
Payment Terms
Not explicitly stated; bidders should expect standard government terms including potential advance/after-delivery payment per contract, with OEM warranty submission.
Delivery Schedule
Delivery and installation at the specified address: 119 aslt engr regt c/o 56 APO; delivery period linked to original order date with option-adjusted timing.
Penalties/Liquidated Damages
Not detailed; contract terms indicate delivery time adjustments with minimum 30 days increment under option clause.
Bidder Eligibility
-
Registered with DEF at PTA Mil Stn as government supplier
-
GSTIN and PAN provided; EFT mandate registered
-
Experience in supplying software licenses and maintenance within India
-
OEM warranty capability and service center network established in India
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Operating System Software (V3) (Q2) , Office Suite Software (V3) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Patiala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Patiala | Patiala | - | - | 14 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9593722.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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BARDHAMAN, WEST BENGAL
Posted:
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Closed:
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GEM
Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Software Description | Operating system software supplied as a digital download. |
| Generic | Operating System Type | Windows |
| Generic | Offered Product are | Windows 11 Pro |
| SCOPE OF LICENSE | Types Of License | Perpetual |
| SCOPE OF LICENSE | Licensing Option | Per Device |
| SCOPE OF LICENSE | Cloud License Portability | No |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate from bank (certified)
5
Proof of DEF PTA Mil Stn registration / empanelment
6
OEM authorization (if applicable)
7
Warranty certificates from OEM
8
Experience certificates for software supply and maintenance
9
Financial statements or turnover evidence
10
Installation/commissioning plan and service-capability details
Corrigendum Updates
1 Update
#1
14-Jul-2026 Update
Extended Deadline
17-Jul-2026, 2:00 pm
Opening Date
17-Jul-2026, 2:30 pm
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for OS software tender in Patiala 2026 Indian Army?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate along with registration with DEF PTA Mil Stn. Provide OEM authorizations if required, warranties, and service capability details. Include installation/commissioning plan and software licensing options with cloud storage details.
What documents are required for software tender in Patiala?
Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, DEF PTA Mil Stn registration, OEM authorization, warranty certificates, installation plan, and proof of prior software supply experience plus financial statements.
What are the licensing options and cloud storage details for this tender?
The tender specifies multiple license types with cloud license portability. Office suite and OS software must support license variations; cloud storage capacity is provided in GB, with vendor to specify exact figures and portability terms.
What is the warranty requirement for supplied software?
A 1-year OEM warranty from final acceptance or after installation; OEM warranty certificates must be supplied at delivery. After-sales service centers must be established in India for maintenance and troubleshooting.
When can quantity variations be exercised under this contract?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract award and during the currency, with delivery time adjustments based on the option clause and a minimum 30-day increment.
What is the delivery address for installation and commissioning?
Delivery/installation is at 119 aslt engr regt c/o 56 APO. Installation and commissioning terms apply if covered in scope, with security policy compliance during handover.
What service capabilities are required for after-sales support?
Bidders must demonstrate a well-established service network in India, including installation, commissioning, training, troubleshooting, and maintenance, with location-specific service centers near consignee destinations.
Are there any mandatory empanelment requirements for bidders?
Yes. Bidders must be registered/empanelled with the designated government registration authority (DEF PTA Mil Stn) as per Rule 150 of GFR and must be in good standing on bid opening date.
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Documents 4
GeM-Bidding-9593722.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS