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Indian Army Software Procurement: OS, Office Suite & Antivirus Tender 2026 (V3) - Q2 Standards & 25% Opts

Bid Publish Date

14-Jul-2026, 11:19 am

Bid End Date

27-Jul-2026, 10:00 am

Location

IMPHAL WEST , MANIPUR
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Progress

Issue14-Jul-2026, 11:19 am
AwardPending
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Quantity

32

Category

Operating System Software (V3)

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of operating system software, office suite software, and antivirus software (V3, Q2) under a single tender framework. While exact quantities and estimated value are not disclosed, the scope includes licensed software products with cloud licensing options and device-level deployment. Key differentiator is the bundled software suite across OS, productivity, and security, with potential volume adjustments up to 25% during and after contract award. This opportunity targets vendors capable of meeting OEM-specific licensing, data-sheet alignment, and in-country after-sales support as per Army terms. The inclusion of cloud storage, activation/deployment details, and per-license device coverage underscores the need for precise licensing management and rapid deployment readiness.

Technical Specifications & Requirements

  • Product categories: Operating System Software (V3), Office Suite Software (V3), Antivirus Software (Q2)
  • Licensing scope: Types of License, Licensing Option, Cloud License Portability; cloud storage provision may be required
  • Minimum end-user requirements: Minimum storage (GB), compatibility with listed OS types, and edition controls
  • Office Suite specifics: proprietary suite; supports multiple OS; version upgrade paths and update support requested
  • Support lifecycle: Years of updates/patches and years of upgrades by OEM within the support window
  • Deployment: Activation type, deployment type, and per-license device coverage; installation and activation logistics
  • Data/documentation: Upload of product data sheets; OEM authorization and after-sales service in India if imported
  • Compliance: Data sheets must match product specifications; non-disclosure and NDA obligations apply

Terms, Conditions & Eligibility

  • Option clause allows quantity variation up to 25% at order and during currency with proportional delivery time adjustments
  • Financial standing: bidders must avoid liquidation or bankruptcy and submit an undertaking
  • Obsolescence caution: offered products must have at least 2 years residual market life; should not be end-of-life prior to this period
  • Submission requirements: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment; NDA on bidder letterhead; OEM/Seller certificates for in-country support
  • Imported products require Indian office for after-sales service with proof
  • Missing certificates can lead to bid rejection; adherence to ATC/Corrigendum is mandatory

Key Specifications

  • Product categories: Operating System Software (V3), Office Suite Software (V3), Antivirus Software (Q2)

  • Licensing: Types of License, Licensing Option, Cloud License Portability

  • Minimum storage requirement: as specified in data sheet

  • Office suite: Proprietary suite; supports multiple OS; update/upgrade windows defined

  • Support duration: Years of updates and upgrades within the OEM support period

  • Cloud storage provision: GB quantity as per deployment needs

  • Activation/deployment: Activation Type, Deployment Type, Devices per license

Terms & Conditions

  • 25% quantity variance allowed with delivery time adjustment

  • Non-obsolescence: 2-year residual market life required

  • Mandatory data sheets and OEM authorizations with bid submission

Important Clauses

Payment Terms

Not specified in data; maintain compliance with standard government procurement terms and ensured invoicing upon delivery

Delivery Schedule

Delivery period scales with quantity adjustments; base delivery timeline tied to last date of original DO; extended period adds proportional days with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders should assume standard LD provisions for delay per contract terms

Bidder Eligibility

  • Not under liquidation or bankruptcy; must upload undertaking

  • Must provide data sheet alignment and OEM authorization

  • Must ensure product life cycle is at least 2 years post-bid

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Operating System Software (V3) (Q2) , Office Suite Software (V3) (Q2) , Antivirus Software (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

39

Pre-Bid & Qualification

Pre-Bid Date

21-07-2026 11:00:00

Pre-Bid Venue

Produce Sample at 57 Mountain Division Signal Regiment, Manipur. SPOC Mob No 6005015201.

Delivery Details

Max Delivery Days

90

Delivery Locations

1

Delivery Cities

IMPHAL WEST

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-IMPHAL WESTIMPHAL WEST--1590-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 6

GeM-Bidding-9587038.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Software Description Operating system software supplied as a digital download.
Generic Architecture Supported x64
Generic Number Of Bits Supported By Offered Product 64.0
Generic Operating System Type Windows
Generic Edition Type Enterprise Edition
Generic Offered Product are Windows 11 Pro
SCOPE OF LICENSE Types Of License Perpetual
SCOPE OF LICENSE Licensing Option Per Device
SCOPE OF LICENSE Cloud License Portability Yes, No
Minimum Requirements at User End Minimum Storage required to run the supplied OS software (in GB) 64

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Data Sheet of offered product(s)

6

OEM authorization/certificate (for imported products)

7

Non-Disclosure Declaration (bidder on letterhead)

8

Certificate of after-sales support in India (for imported products)

9

Any certificates listed in bid document, ATC and Corrigendum

Frequently Asked Questions

How to bid for Indian Army OS Office Suite Antivirus tender in 2026?

Bidders must submit GSTIN, PAN, cancelled cheque, EFT mandate, and data sheets; provide OEM authorizations for imported products; NDA on letterhead; ensure product life ≥2 years and align with licensing options and cloud portability; include complete data sheet and certificates as required.

What documents are required for Indian Army software tender in 2026?

Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, product data sheets, OEM authorization, NDA, and any certificates listed in ATC/Corrigendum; ensure data sheet matches technical parameters to avoid rejection.

What are the licensing and cloud portability requirements in this tender?

Bidders must specify Types of License, Licensing Option, and Cloud License Portability; cloud storage provision in GB must be stated; ensure activation type and deployment type align with specified OS and Office Suite licenses.

What is the delivery timeline when quantity is increased?

Delivery time scales with quantity; additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended delivery allowed up to original delivery period under option clause.

What is required to prove in-country after-sales support for imported software?

Provide OEM or Authorized Seller registered office in India; submit certificate proving Indian after-sales service capability; ensure service availability aligns with OEM support terms within the contract period.

What is the minimum market life requirement for bid products?

Bidders must offer products with at least 2 years residual market life; products should not be declared end-of-life by the OEM before this period; include evidence in data sheet and certificates.

How are data sheets used in bid evaluation for this tender?

Data sheets are matched against product specifications; any mismatch may lead to bid rejection; ensure all parameters, standards, and licensing details are aligned with the data sheet and ATC.

What standards or certifications are expected for software in this tender?

Standards include references to IS/ISO where applicable; ensure OEM certifications and adherence to licensing standards; provide documentation proving compliance with required standards and country-specific support arrangements.

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