Health & Family Welfare Gujarat Scanning and Digitisation Service Tender 2026 Gujarat - 400; A4 & Legal Version 2

Tender Overview

The Health & Family Welfare Department, Government of Gujarat, invites bids for Scanning and Digitisation Service (Version 2) covering 400; A4 and legal-size documents. Estimated value and EMD are not disclosed. The procurement location is Gujarat, with emphasis on in-state service capability and adherence to state procurement rules. A key differentiator is the buyer’s 50% flexibility to modify contract quantity or duration, up to 50% after contract issue, and potential scope expansion for lumpsum services with provider consent. Bidder must maintain a local service presence and provide a dedicated support channel. The tender emphasizes compliance with the bid terms and timely delivery of required deliverables. This opportunity is positioned within Gujarat government procurement for digitisation and document management solutions.

Technical Specifications & Requirements

• Service category: Scanning and Digitisation Service (Version 2) for 400; A4 and legal-size documents
• Scope indicators: digitisation of physical documents into electronic formats; exact volumes not disclosed
• Delivery/installation: not explicitly stated; requires in-state service provider office and timely communication
• Support: dedicated toll-free/telephone number for service support required
• Compliance: bidders must upload required certificates; failure leads to rejection; DD-based EMD accepted with hardcopy to be delivered within 5 days of Bid End/Opening date
• Additional context: no BOQ items provided; no explicit standards listed; terms include quantity/duration adjustment up to 50%

Terms, Conditions & Eligibility

• EMD/Payment: EMD can be submitted via Account Payee DD in favor of UNDER SECRETARY HEALTH AND FAMILY WELFARE DEPARTMENT, Gandhinagar; scanned DD proof required with bid; hardcopy due within 5 days of bid end/opening
• Experience/Office: service provider must maintain an office in the consignee state (Gujarat) with documentary evidence
• Support: dedicated toll-free service line required; bidders must upload all certificates
• Quantity/Duration: contract quantity/duration may be increased up to 50% at the time of contract issue and up to 50% post-issue; lump-sum scope increases allowed with service provider consent
• Misc: bidder must not be under liquidation or bankruptcy; upload undertaking; ensure delivery of hardcopy documents