Indian Army Barmer Rajasthan Goods Supply Tender 2026 - Advance Sample Approval & 25% Option Clause

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for the supply of goods in Barmer, Rajasthan (344001). It involves a multi-item scope (5 items in the BOQ) with an option clause allowing a ±25% quantity adjustment at contract award and during the contract period. An advance sample process requires submission of 5 samples within 5 days of award, with approval or modification feedback within 5 days; bulk supply must follow the approved sample. The scope states that the bid price must include all costs for delivery and conformity to contract specifications. This tender emphasizes supplier capability and post-approval delivery alignment. ATEC/TEC qualifiers must provide samples before financial bid opening, and the delivery period ties to sample approval outcomes. The procurement location and requirement focus on precise, compliant supply of goods to the Indian Army in Rajasthan.

Technical Specifications & Requirements

• Scope of Supply: Only supply of goods (no services) per ATC; bulk quantities governed by option clause.
• Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; may extend to original delivery period.
• Advance Sample: Submit 5 samples within 5 days of award; buyer to approve or specify modifications within 5 days; delay in approval extends delivery period without LD.
• Sample Policy: Samples supplied free of cost; if samples fail, contractor may be required to submit new samples or contract termination.
• Delivery & Compliance: Delivery commences from the last date of original delivery order; bulk supply adherence to approved sample.

Terms, Conditions & Eligibility

• Sample Submission Before Financial Opening: Bidders qualified in TEC must provide samples before opening financial bid.
• Delivery Period: Linked to original delivery order; extended if option clause exercised; minimum 30 days for changes.
• Payment & Penalties: Not specified in available terms; contract allows extension due to sample-related delays without LD; bulk supply per contract specs.
• Documentation: Submit standard bid documents including GST, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations as applicable.
• Eligibility: TEC-qualified bidders with capability to supply goods as per contract terms and to adhere to advance-sample requirements; ensure conformity to buyer-specified specifications.