Indian Army Barmer Rajasthan Tender for Goods Supply - Optional Quantity Clause 25% & Advance Sample Process 2026

Tender Overview

The opportunity is issued by the Indian Army (Department Of Military Affairs) for the supply of goods to the location Barmer, Rajasthan 344001. The procurement scope covers 5 items under a single bid with the option to increase or decrease quantity up to 25% of the bid quantity and during contract currency at contracted rates. The contract requires advance sample submission and buyer approval prior to bulk manufacturing, with potential schedule adjustments if approvals delay. The scope clause states: “Scope of supply” includes only the supply of goods, with delivery timelines tied to order dates and extended periods if options are exercised. A key differentiator is the explicit option clause and the advance-sample requirement that governs initial production and approvals. This procurement features a clearly defined risk/reward dynamic around delivery time and quantity variability, demanding robust sample management and flexible production planning from bidders.

Technical Specifications & Requirements

• Product/service focus: Supply of goods as per BOQ items; 5 total items in the BOQ.
• Sample process: Submit 5 advance samples within 5 days of award; buyer to approve or specify modifications within 5 days; bulk supply to follow approved sample.
• Quantity flexibility: Option to increase/decrease quantity up to 25% of bid quantity; additional time calculated as (Increase/Original) × Original delivery period, minimum 30 days.
• Delivery linkage: Delivery period starts from the last date of the original delivery order; extension terms apply if options exercised.
• Scope of supply: “Only supply of Goods” (no turnkey installation).
• Sample risk management: Unapproved samples may trigger contract termination or re-sampling.
• ATC/TEC clause: Bidders qualified in TEC must provide samples prior to financial opening.

Terms, Conditions & Eligibility

• EMD/financials: Not specified in the data; bidders should prepare standard EMD as per tender terms.
• Delivery timing: Delivery period linked to original order date; extended delivery time provision applies with minimum 30 days.
• Payment terms: Not specified; refer to contract framework and standard government procurement norms.
• Documentation: Prepare GST, PAN, experience certificates, and OEM authorizations as applicable; submit advance samples per clause.
• Warranty/penalties: Not specified in data; contract may include LDs per standard DM terms if delays occur.
• Bid compliance: Bidders qualified in TEC must provide advance samples; non-conformance may lead to rejection or termination.