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Indian Army Microsoft Windows 11 Pro Procurement Darrang Assam 2026

Bid Publish Date

10-Jan-2026, 3:17 pm

Bid End Date

20-Jan-2026, 4:00 pm

Location

DARRANG , ASSAM

Progress

Issue10-Jan-2026, 3:17 pm
AwardPending
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Quantity

9

Bid Type

Two Packet Bid

Tender Overview

The Indian Army is procuring Microsoft Windows 11 Pro licenses for deployment in the Darrang district, Assam (postal code 784113). The opportunity requires bidders to participate in a mandatory OEM pre-bid meeting. The tender allows a quantity variation of up to 25% of the bid quantity and up to 25% increase during contract execution at contracted rates. Bidder responses must align with delivery timelines linked to order dates and extended periods, with adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. The scope centers on software licenses and entitlement compliance for government deployment, with the emphasis on OEM approval and license authenticity.

Technical Specifications & Requirements

  • Product: Microsoft Windows 11 Pro licenses and related entitlement.
  • Location: Darrang, Assam (784113).
  • Key terms: Pre-bid OEM attendance mandatory; quantity adjustments allowed up to 25%; delivery timeline anchored to original delivery order date; extended delivery time rules apply.
  • Standards/entitlements: Windows 11 Pro license with legitimate OEM authorization; compliance with software licensing terms for government procurement; installation and activation rights to be granted per license.
  • Documentation: Evidence of OEM authorization and license validity; delivery of license keys or digital licenses as per contract.
  • Delivery/installation: Timelines governed by order date and option clause; ensure availability of licenses and delivery readiness.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in available data; ensure alignment with standard government tender practices.
  • Delivery terms: Delivery period starts from the last date of original delivery order; option clauses permit 25% quantity variation and extension with a minimum 30 days.
  • Pre-bid meeting: Mandatory attendance for all participants.
  • Payment terms: Not specified; bidders should prepare standard government payment arrangements post-delivery, subject to contract.
  • Documentation: OEM authorization, GST, PAN, and software license compliance documents likely required; confirm with issuing authority.
  • Penalties/acceptance: Not detailed; ensure compliance with standard performance and acceptance criteria in the contract.

Key Specifications

  • Product/service: Microsoft Windows 11 Pro licenses

  • Licensing entitlement: genuine OEM-accepted licenses

  • Quantity: not disclosed; subject to ±25% variation

  • Delivery: aligned to original delivery order date; extended period rules apply

  • Pre-bid: OEM attendance mandatory

Terms & Conditions

  • Mandatory pre-bid OEM attendance for all participants

  • Quantity may be increased by 25% during contract and before delivery

  • Delivery period based on last date of original order with minimum 30 days

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard government terms post-delivery, subject to contract.

Delivery Schedule

Delivery starts after the original delivery order; option clause allows up to 25% quantity variation during execution.

Penalties/Liquidated Damages

Not detailed; bidders should anticipate standard LDs per government procurement norms.

Bidder Eligibility

  • Experience in supplying government software licenses

  • Authorized OEM reseller or distributor for Windows 11 Pro

  • Financial stability supported by audited statements

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization/endorsement for Windows 11 Pro licenses

4

Software license compliance documentation

5

Experience certificates in government software provisioning

6

Financial statements or turnover evidence

7

EMD submission as per tender terms (amount not disclosed)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Windows 11 Pro tender in Darrang Assam 2026

To bid, bidders must participate in the mandatory OEM pre-bid meeting, submit OEM authorization, GST, PAN, and software licensing documents, and comply with the 25% quantity variation clause. Ensure licenses are genuine and activation rights are provided under government procurement terms; align with delivery deadlines and contract rates.

What documents are required for Windows licensing tender in Assam

Required documents include GST registration, PAN, OEM authorization for Windows 11 Pro licenses, software compliance certificates, experience certificates in government licensing, and financial statements. An EMD submission may be required per auction norms; verify exact amount with the issuing authority.

What are the delivery terms for Windows 11 Pro licenses

Delivery starts from the last date of the original delivery order. The option clause allows up to 25% quantity variation during contract execution at contracted rates. If extended, the additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What certifications or OEM authorizations are needed

Bidders must provide OEM authorization for Windows 11 Pro licenses, confirming entitlement rights and activation permissions. Ensure licenses are genuine and compliant with government licensing terms; attach authorization letters and any regional reseller confirmations as part of the bid package.

What are the payment terms for government Windows licenses

Specific payment terms are not detailed in the available data. Bidders should anticipate standard post-delivery payment terms under government procurement, contingent on acceptance of licenses and proper invoicing, with any advance or milestone payment defined in the contract.

How to attend the mandatory pre-bid meeting for this tender

Register for the mandatory OEM pre-bid meeting via the tendering portal or contact the issuing authority for venue and schedule. Attendance is essential to participate; bring OEM authorization proofs, prior experience, and any questions related to Windows 11 Pro licensing terms and deployment scope.

What is the scope of quantity variation for this tender

The purchaser reserves the right to increase or decrease the bid quantity up to 25% at contract placement and during the currency of the contract at the contracted rates. Ensure readiness to adjust delivery plans and update invoices accordingly.

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