Indian Army AC Two Ton ACs & Accessories Tender PANCHKULA Haryana 2026 ISO 9001

Tender Overview

The Indian Army located in Panchkula, Haryana seeks procurement for cooling equipment under the AC 1.5 Ton, AC 2.0 Ton, Window AC, Change Over, and Wire categories. The scope covers Supply, Installation, Testing and Commissioning of selected air conditioning units with potential quantity adjustments up to 25% at contract rates. An emphasis on post-award delivery timelines mirrors the option clause; delivery schedules will consider the original and extended periods. The bid requires ISO 9001 certified manufacturers or OEMs for the offered products, signaling a quality compliance expectation across the supply chain. The procurement appears to target a multi-item air-conditioning solution stream, with a formal emphasis on material test certifications and manufacturer traceability. This tender’s differentiation lies in the combination of AC categories and the high-level quality and documentation standards demanded by the buyer.

• Organization: Indian Army (Department of Military Affairs)
• Location: PANCHKULA, HARYANA
• Product/Service: Supply, Installation, Testing and Commissioning of AC units including 1.5T/2.0T capacities, Window AC, Change Over, and related wiring
• Estimated Value: Not disclosed
• Key differentiator: ISO 9001 certification requirement; Material Test Certificate from Buyer’s Lab; PAN and GST prerequisites
• Unique aspects: Option to increase/decrease quantity by up to 25% during/after contract

Technical Specifications & Requirements

• Scope of supply: Supply, Installation, Testing and Commissioning of AC units and associated wiring per item scope; BOM and installation guidelines to be followed as per project
• Certification: ISO 9001 certification for bidder or OEM; Material Test Certificate to accompany supply; buyer lab to determine acceptance
• Documentation requirements: PAN Card copy; GSTIN copy; Cancelled cheque; EFT Mandate certified by bank
• Activation requirements: Installation and commissioning to be conducted in accordance with standard industry practices, with acceptance test results governed by Buyer’s Lab outcomes
• Quality controls: Ensure traceability of materials; compliance to material test criteria; adherence to OEM specifications
• Delivery context: Delivery period aligns to original schedule with option-based extensions; any extension calculations are defined by the clause (minimum 30 days)
• Brand/OEM notes: No explicit brand name mandated beyond OEM-authorized supply; focus on ISO 9001 and material testing alignment

Terms, Conditions & Eligibility

• EMD and financial prerequisites: Not explicitly stated; bidders must adhere to the option clause and ensure compliance with supply, installation, testing, and commissioning scope
• Timeline and delivery: Delivery periods start from original delivery order date; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, min 30 days
• Payment terms: Not specified; bidders should anticipate standard government procurement terms and EFT-related requirements
• Documentation for bid: PAN, GSTN, Cancelled Cheque, EFT Mandate; ISO 9001 proof; Material Test Certificate to accompany supply
• Eligibility criteria: ISO 9001 certification; ability to supply AC units across specified categories; capability to perform installation and commissioning
• Penalties/warranty: Not specified in provided terms; bidders should seek clarification on post-delivery penalties and warranty expectations
• Option clause: Purchaser may alter quantity by ±25% at contracted rates during and after contract execution