Desk Pads - Writing (V2)
Lic - Life Insurance Corporation Of India
KOLKATA, WEST BENGAL
Posted:
12 June 2025
Closed:
30 June 2025
GEM
GEM
Mahatma Gandhi State Institute Of Public Administration Punjab Desk Pads Tender 2026 - ISM/DeskPad Specifications and 25% Option Clause
Bid Publish Date
26-Jun-2026, 4:57 pm
Bid End Date
20-Jul-2026, 9:00 am
Location
CHANDIGARH , CHANDIGARH
Progress
Issue26-Jun-2026, 4:57 pm
AwardPending
Quantity
20000
Bid Type
Two Packet Bid
Key Highlights
- • MGSIPA Punjab procurement of generic desk pads for Personnel Department
- • Option clause enabling ±25% quantity variation and extended delivery timelines
- • Advance sample requirement: 7 days to submit, 5 days for modification list
- • Bulk-supply readiness with per-sample conformity to contract specifications
- • Undertaking required on letterhead to confirm acceptance of all terms
Tender Overview
The procuring organization is the Mahatma Gandhi State Institute Of Public Administration, Punjab (MGSIPA), seeking desk pads for office use under the Personnel Department Punjab. The tender scope centers on the supply of desk pads with defined but not numerically specified attributes across generic categories including type, binding, paper, cover materials, paper color, format, line spacing, dimensions, pages and GSM. The contract includes an option clause allowing quantity adjustments up to 25% during and after initial order, with delivery timelines linked to the last original delivery date. An ATC clause requires an Undertaking for adherence to all terms. This tender emphasizes supplier readiness for bulk supply with sample approval requirements prior to bulk manufacturing and a framework for samples and modifications within specified timeframes. The opportunity targets suppliers capable of full supply chain readiness and compliance with the buyer’s formal approval process.
Technical Specifications & Requirements
- Category: Desk Pads - Writing (V2) (Q4) under generic classification
- Items/Attributes: Type of pads, Type of binding, Type of paper, Front cover material, Back cover material, Paper color, Paper format, Space between ruled lines (mm), Pad length (mm), Pad width (mm), Number of pages, GSM of paper
- BoQ/Items: No BOQ items listed; indicative specs suggest full pad construction details to be submitted with sample
- Sample & Approval: Advance sample within 7 days of award; modifications list within 5 days; supply per approved sample; delays in approval may push delivery without LD
- ATC Clause: Undertaking on all terms; sample handling costs as per contract framework
- Delivery/Price: Scope states “Only supply of Goods” with potential responsive terms subject to option clause
Terms, Conditions & Eligibility
- Option Clause: Quantity may increase/decrease by up to 25% of bid quantity; extended period calculated by (additional/original) × original days, minimum 30 days
- Delivery: Delivery period linked to original delivery order date; extensions limited by option clause
- Payment: Not specified in data; bidders should assume standard procurement practices per ATC
- Sample/Approval: Advance sample required within 7 days of contract award; buyer to approve or request modifications within 5 days
- Undertaking: Bidder must submit an Undertaking on letterhead signed and stamped covering all T&Cs
- EMD/Financials: Not specified in available data; bidders should confirm EMD and payment terms in final tender documents
Key Specifications
-
Desk pads with configurable attributes: binding type, cover materials, paper type, color, format, line spacing, length, width, pages, and GSM
-
Advance sample submission within 7 days of award; modification list within 5 days
-
Option clause enabling 25% quantity variation during/after contract with specified delivery time adjustments
-
Scope of supply limited to goods; no services included in bid price
Terms & Conditions
-
25% quantity fluctuation option with calculated delivery extensions
-
Advance sample approval process with defined timelines and potential modifications
-
Undertaking on all terms required from bidders; ensure sample-related costs handled as per ATC
Important Clauses
Payment Terms
Not explicitly defined in data; bidders should verify terms in final tender documentation and ATC; initial advances and milestones typically follow supplier agreement
Delivery Schedule
Delivery period tied to last date of original delivery order; extended periods depend on option clause calculations with minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; confirm LD terms in final documents and ATC
Bidder Eligibility
-
Must meet organization’s requirement for desk pad supply readiness
-
Provide Undertaking on all terms and conditions
-
Submit advance sample within 7 days and adhere to modification timelines
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Desk Pads - Writing (V2) (Q4)
Authority Records
PERSONNEL DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 3
GeM-Bidding-9358836.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Type of Pads | Spiral Pad, Spiral Note book |
| GENERIC | Type of Binding | Spiral Binding, Metal wire-O-Binding |
| GENERIC | Type of Paper in the Pad | Cream Laid Paper Conforming to IS 1848 : Part 1, Cream Wove Paper Conforming to IS 1848 : Part 1, Offset Paper Conforming to IS 1848 : Part 1 |
| MATERIAL | Front Cover material of the Pad | Cardboard, Plastic |
| MATERIAL | Back Cover material of the Pad | White pulp Board, Plastic |
| PAPER LAYOUT DESIGN | Colour of Papers in the Pad | White |
| PAPER LAYOUT DESIGN | Paper Format | Plain |
| PAPER LAYOUT DESIGN | Space between Ruled Lines (In mm) | NA ( In case of Plain Page) |
| DIMENSIONS | Length of Pad (In mm) | 141 to 180, 181 to 220 |
| DIMENSIONS | Width of Pad (In mm) | 141 to 180, 181 to 220 |
| DIMENSIONS | Number of Pages in the Pad | 80, 100 |
| DIMENSIONS | GSM of the Paper in the Pad | 70 |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (similar desk pad supply if applicable)
4
Financial statements (audited if available)
5
EMD/Security deposit documents (as applicable)
6
Technical bid documents and compliance certificates
7
OEM authorizations (if applicable) and product specifications
8
Undertaking letterhead signed and stamped for all terms
Frequently Asked Questions
How to bid for desk pads tender in Punjab MGSPA 2026?
Bidders must submit GST, PAN, financials, experience certificates, and technical compliance documents, plus an Undertaking on all Terms. Advance sample within 7 days of award is required; modifications within 5 days. Ensure alignment with the 25% option clause and delivery timeline rules as per ATC.
What documents are required for MGSPA desk pad procurement in Punjab?
Required documents include GST registration, PAN, experience certificates, financial statements, EMD details, technical bid documents, OEM authorizations if applicable, and an Undertaking letter confirming acceptance of all Terms and Conditions.
What are the technical specifications for desk pads in this tender?
Specifically, the pad categories cover type, binding, paper type, front/back cover materials, paper color, format, space between lines, pad length/width, number of pages, and GSM. No numeric values are provided; bidders must rely on supplier designs and final contract specs.
When is advance sample submission required for MGSPA desk pads?
An advance sample must be submitted within 7 days of contract award. The buyer will respond with approval or a modification list within 5 days of receiving the sample, after which bulk supply must conform to approved sample.
What is the 25% option clause in the desk pad tender?
The purchaser may increase or decrease the order quantity by up to 25% of the bid quantity. During extended delivery, the additional time is calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
What are the delivery terms for MGSPA desk pad procurement?
Delivery starts from the last date of the original delivery order. If the option clause is exercised, the extension follows the calculated formula; the minimum extension is 30 days. LD terms are not specified in the data and will be clarified in final ATC.
What is the scope of supply for the desk pads tender in Punjab?
Scope specifies 'Only supply of Goods' for the desk pads. No installation or services are included in the bid price; ensure compliance with the sample approval and ATC requirements for bulk supply.
What penalties apply if delivery delays occur for MGSPA desk pads?
Penalty details or liquidated damages are not specified in the data provided; bidders should verify LD terms in the final tender documents and ATC before submission.
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Documents 3
GeM-Bidding-9358836.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS