BEL Department of Defence Production Multifunction Printer Tender 2026- HP LaserJet Pro MFP 4104fdn Jaipur Rajasthan

Tender Overview

Bharat Electronics Limited invites bids for a Multifunction Printer (Print, Scan, Copy), specifically the HP LaserJet Pro MFP 4104fdn. Estimated value and exact quantity are not disclosed; however, the contract allows a ±25% quantity variation and procurement follows BEL’s delivery and option clauses. The procurement targets high-reliability printing, scanning, and copying capabilities for the Department of Defence Production, with a focus on on-site service support by a registered Indian OEM. The bid emphasizes adherence to the published technical specification and requires OEM authorization if the bidder is a retailer or distributor. The tender highlights lead time submission and strict compliance with technical criteria.

Technical Specifications & Requirements

• Product/Model: HP LaserJet Pro MFP 4104fdn (required make and model must be stated in specification)
• Print Technology: Laser
• Original Document Feeder: Required for scanning and copying
• Print Paper Size: A4 and A3 capabilities; duplex printing/copying enabled (2-sided)
• Print Speeds (ISO/IEC 24734): Monochrome A4, Colour A4, Mono/A3, Color/A3 (minimum speeds to be met as per ISO 24734)
• Duplex: Auto duplexing (2-sided) supported
• Paper Handling: Number of main paper trays and feeder type to be specified in ATC
• Connectivity: Required networking and interface options as per specification
• Delivery Lead Time: Lead time to be provided in ATC; delivery period specified in bid; BEL reserves inspection visit and service expectations
• Standards/Compliance: Product must comply with the technical specification attached; OEM authorization required for non-OEM bidders

Terms, Conditions & Eligibility

• EMD / Security: Not clearly disclosed in data; bidders must comply with BEL’s standard EMD requirements and option clause (25% quantity variation)
• Delivery Terms: Delivery period begins after order; extended delivery time calculations apply when options exercised
• OEM Compliance: If the bidder is a retailer/distributor, an OEM authorization letter or reseller certificate must be provided; registered Indian office for after-sales service is mandatory for imported products
• Lead Time: Lead time for supply must be stated in ATC documents
• Vendor Qualifications: Bidder must be a manufacturer/retailer/distributor/contract manufacturer/authorized agent; compliance with technical specification is mandatory
• Inspection: Vendor may be required to attend BEL Bengaluru for inspections; GST applicability must be stated in ATC
• GST: Applicable GST percentage to be specified in ATC
• Other ATC Clauses: All points of published technical specification must be complied with; detailed compliance on company letterhead with seal