GEM

Indian Army Department Of Military Affairs Vehicle Spare Parts Tender Jalandhar Punjab 2025 Non-Obsolete Parts Standards

Bid Publish Date

15-Dec-2025, 8:33 pm

Bid End Date

25-Dec-2025, 9:00 pm

Location

JALANDHAR , PUNJAB

Progress

Issue15-Dec-2025, 8:33 pm
AwardPending
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Quantity

112

Category

LV7-TATA 10453037 DLD-NNK-19-20 DELIVERY HOSE WITH COUPLING 7 CAP 20 MTR

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization requirement for distributors or service providers
  • • 3 years of regular supply experience to Central/State Govt or PSU
  • • Mandatory Data Sheet alignment with offered products
  • • Malicious Code Certificate to certify absence of embedded malware
  • • End User Certificate provision in buyer's format when requested
  • • GST liability borne by bidder with reimbursement based on actuals or lower rate
  • • Data sheet verification critical to avoid bid rejection
  • • No explicit EMD amount provided in tender data

Categories 6

EXHAUST SYSTEM FLUORESCENT LAMP FUEL FILTERS PNEUMATIC STARTER WORM GEAR

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement focuses on automotive spare parts including FUEL FILTER, MUDGUARD RH, DELIVERY HOSE WITH COUPLING 7 CAP 20 MTR, MUFFLER, RELEASE BEARING, and STARTER KIT for military vehicles. Location: JALANDHAR, PUNJAB 144001. Estimated value and quantity are not disclosed; 6 BOQ items listed but no unit counts provided. Key differentiator: OEM authorization and data-sheet alignment required; emphasis on non-obsolescence and 1-year residual life. Unique clause: Malicious code certificate and data-sheet verification are mandatory, with vendor code creation prerequisites.

Technical Specifications & Requirements

  • Product categories: Vehicle spare parts for military vehicles (fuel system, exhaust, drivetrain components).
  • Key documents: Data Sheet alignment, OEM authorization, End User Certificate, Malicious Code Certificate, PAN, GSTIN, cancelled cheque, EFT mandate.
  • Experience criteria: 3 years of supplier/manufacturer experience in supplying similar government-category products to Central/State Govt or PSUs.
  • Compliance: Data sheets must match offered specifications; non-conforming bids may be rejected.
  • Data integrity: End User formats to be provided in buyer’s standard format if requested.
  • Manufacturer terms: OEM authorization required for distributors; may require data verification against BOQ items.

Terms, Conditions & Eligibility

  • EMD: Not specified in provided terms.
  • Eligibility: 3-year track record in supplying similar category items to government entities; OEM/Distributor authorization as applicable.
  • Documents: PAN, GSTIN,Cancelled cheque, EFT mandate, Data Sheets, End User Certificate where applicable.
  • Data verification: Ensure data sheet matches technical parameters; mismatch may lead to rejection.
  • Malicious code / security: Must provide Malicious Code Certificate.
  • GST: Supplier bears GST; reimbursement as per actuals or applicable rate (whichever lower).

Key Specifications

  • Vehicle spare parts: FUEL FILTER, MUDGUARD RH, DELIVERY HOSE WITH COUPLING 7 CAP 20 MTR, MUFFLER, RELEASE BEARING, STARTER KIT

  • Data Sheet alignment with offered items

  • 3 years government/PSU supply experience requirement

  • OEM authorization for distributors

  • Malicious Code Certificate to be uploaded

Terms & Conditions

  • 3 years experience in government/PSU supply

  • OEM/Manufacturer authorization required for bidders

  • Data Sheet must match offered specifications; mismatch may lead to rejection

  • End User Certificate may be requested in buyer format

  • GST applicable; reimbursement as actuals or lower rate

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as per actuals or lower rate; no explicit advance or milestone terms stated

Delivery Schedule

Delivery timeline not specified in provided data; bidders should prepare feasible schedule aligned to user requirements

Penalties/Liquidated Damages

No LD details provided in data; bidders should anticipate standard government procurement penalties per terms

Bidder Eligibility

  • 3 years of regular supply of similar category parts to Central/State Govt or PSU

  • Non-bankrupt status; no liquidation or court receivership

  • OEM/Authorized distributor authorization for offered products

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GEM

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LV7-T-815 10339893 443-741-010-000 FUEL FILTER FJ 4A4 LV7-T-815 10339893 443-741-010-000 FUEL FILTER FJ 4A4 11 number prabhakar@223 60
2 LV7-TATA 10471644 2154-8910-6302 MUDGUARD RH LV7-TATA 10471644 2154-8910-6302 MUDGUARD RH 24 number prabhakar@223 60
3 LV7-TATA 10453037 DLD-NNK-19-20 DELIVERY HOSE WITH COUPLING 7 CAP 20 MTR LV7-TATA 10453037 DLD-NNK-19-20 DELIVERY HOSE WITH COUPLING 7 CAP 20 MTR 13 number prabhakar@223 60
4 LV7-MARUTI 10454928 14300-83412 MUFFLER LV7-MARUTI 10454928 14300-83412 MUFFLER 21 number prabhakar@223 60
5 LV7-T-815 10332790 442-170-585-009 RELEASE BEARING LV7-T-815 10332790 442-170-585-009 RELEASE BEARING 19 number prabhakar@223 60
6 LV7-MARUTI 10439693 31313M75J00 STARTER KIT LV7-MARUTI 10439693 31313M75J00 STARTER KIT 24 number prabhakar@223 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

OEM Authorization/Manufacturer Authorization

7

End User Certificate (if requested by buyer in standard format)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for vehicle parts tender in Jalandhar Punjab 2025?

Bidders must meet 3-year government supply experience, provide OEM/Manufacturer Authorization, submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheets. Ensure data sheets match offered parts and include End User Certificate if requested. The process requires Malicious Code Certificate and GST handling per applicable rates.

What documents are required for vehicle spare parts tender in Punjab?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Product Data Sheets, OEM Authorization, and End User Certificate if requested. Data sheets must match the offered parts such as fuel filters, mudguards, hoses, mufflers, release bearings, and starter kits.

What are the technical specifications for the listed parts in this tender?

The tender lists specific parts: FUEL FILTER, MUDGUARD RH, DELIVERY HOSE WITH COUPLING 7 CAP 20 MTR, MUFFLER, RELEASE BEARING, STARTER KIT. Data Sheets must validate compatibility and OEM specifications; no numeric specs are provided in summary data, bidders must rely on OEM sheets.

What is the EMD requirement for this vehicle parts procurement?

EMD amount is not disclosed in the provided tender terms. Bidders should confirm with the contracting authority or accompanying notices. Ensure readiness to provide security deposit per government rules if required, along with order-confirming documents.

What are the GST implications for the Punjab vehicle parts bid?

Bidders must determine GST applicability themselves. The buyer will reimburse GST based on actuals or the lower rate, capped by the quoted GST percentage. Ensure GSTIN validity and proper invoicing to claim reimbursement.

What compliance certificates must accompany the bid for security equipment parts?

Bids require Malicious Code Certificate to certify no embedded malware. OEM Authorization is mandatory for distributors, and End User Certificate may be requested in the buyer's format. Data Sheets must be consistent with offered parts and standards.

What is the delivery expectation for spare parts in this Army tender?

Specific delivery timelines are not stated here. Prepare a realistic delivery schedule aligned with military procurement norms and provide a phased delivery plan in the technical bid, ensuring availability of spares like fuel filters, hoses, and mufflers within agreed lead times.

How to ensure data sheet alignment with government procurement requirements?

Attach Data Sheets that precisely match each offered item: fuel filter, mudguard RH, delivery hose, muffler, release bearing, starter kit. Cross-verify part numbers, OEM codes, and performance parameters; mismatches can trigger bid rejection during technical evaluation.

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