GEM

Director, Public Prosecution Odisha Furniture Tender Bhubaneswar Khordha IS 3312 IS 7761 2025

Bid Publish Date

23-Nov-2025, 1:27 pm

Bid End Date

03-Dec-2025, 2:00 pm

Location

KHORDHA , ODISHA

Progress

Issue23-Nov-2025, 1:27 pm
AwardPending
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Quantity

181

Category

Modular Table / Meeting Table / Centre Table (V2)

Bid Type

Two Packet Bid

Categories 6

COMPUTER FURNITURE ALMIRAH CENTRE TABLE STORAGE CHESTS AND CABINETS AND TRUNKS REVOLVING CHAIR STEEL ALMIRAH

Tender Overview

The Directorate of Public Prosecution, Odisha, Bhubaneswar, invites bids for a bundled furniture procurement package including IS 3312 (V4) Q3 steel almirahs, IS 7761 (V2) Q2 steel bookcases, general‑purpose chairs (without wheels), modular tables/meeting tables/centre tables (V2 Q2), revolving chairs (V5 Q2), and computer tables (V2 Q2) for the Khordha, Odisha facility. Estimated value and quantities are not disclosed; the project targets compliant, OEM‑authorized equipment with manufacturer warranties. Unique requirements include multiple IS and certification conformance, Green Guard/Global certifications, and AIOTA/Greenguard family standards embedded in the OEM approvals. A 25% quantity variation option and extended delivery considerations at contracted rates are specified. The tender emphasizes OEM authorization, warranty, and government‑level experience, with delivery and installation expectations aligned to central/state procurement norms. The procurement aims to standardize office furniture across multiple product categories with uniform quality benchmarks.

Technical Specifications & Requirements

  • Categories covered: Steel almirahs per IS 3312 (V4) Q3, steel bookcases per IS 7761 (V2) Q2, chairs (general purpose, without wheels), modular tables/meeting/centre tables (V2 Q2), revolving chairs (V5 Q2), and computer tables (V2 Q2).
  • Chair details: Seat upholstery, backrest height ranges (low <400 mm, mid 400–700 mm, high >700 mm), tilt lock, lumbar support, and headrest.
  • Table specifics: Table top material type, lamination, dimensions (L x W with +/- tolerances), edge shapes, color family, understructure materials, modesty panel and CPU shelf features.
  • Fabrication/standards: Compliance to IS 3312 and IS 7761; OEM certifications as required (Green Guard Gold, Green Pro, AIOTA, NABCB ISO 9001/14001/45001/50001).
  • Warranty: Minimum 1 year from installation covering all parts; OEM undertakings required on letterhead.
  • Experience: Prior supply to government entities for similar products for 3 years; performance/completion certificates.

Terms, Conditions & Eligibility

  • EMD/guarantee: 25% quantity variation clause; contract quantities may be adjusted by ±25%.
  • Delivery: Delivery period tied to original order date; extended period calculations apply with a minimum of 30 days.
  • OEM authorization: Bid must include ink‑signed OEM authorization; sub‑distributors must present Bid Specific Authorization.
  • Certification & standards: Green Guard Gold, SCS Indoor Advantage Gold, Green Pro, AIOTA, NABCB ISO 9001/14001/45001/50001, GRIHA/Greenco credentials.
  • Warranty: 1‑year OEM warranty on all components from installation.
  • Documentation: Submit GST, PAN, experience proofs, financials, EMD, technical bid, and OEM authorizations as specified by T&C.

Key Specifications

  • IS 3312 (V4) Q3 steel almirah specification linked to category

  • IS 7761 (V2) Q2 steel bookcase specification linked to category

  • Chair details: seat upholstery, backrest height ranges, tilt lock, lumbar support, headrest

  • Table top: material type, lamination, length, width (tolerance +/- 10 mm), thickness (±5 mm), edge shape, color family

  • Understructure: CPU shelf, modesty panel material, legs cross section dimensions, and thickness tolerances

  • Table top edge availability and shape; height adjustability; table dimensions with tolerances

Terms & Conditions

  • Quantity variation up to 25% during contract with extended delivery window

  • OEM authorization required; inked signature from manufacturer

  • Minimum 1-year warranty on all included furniture components

Important Clauses

Payment Terms

Not specified in data; standard government terms may apply: advance/milestone payments per delivery and installation milestones

Delivery Schedule

Delivery starts from the original delivery order date; extended period calculations apply when option is exercised; minimum 30 days for additional time

Penalties/Liquidated Damages

Not specified; typical procurement contracts include LD for late delivery or non‑compliance per terms

Bidder Eligibility

  • 3+ years of supplying similar government furniture

  • Evidence of prior central/state government/PSU contracts

  • OEM authorizations and Green/AIOTA/NABCB certifications

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC REQUIREMENTS Type of Chair Revolving Chair of Adjustable height with Wheels
CHAIR SEAT Seat upholstery material Polyester fabric
CHAIR BACKREST Backrest Height (Low-back range: 200 - 400 mm, Mid-back range: 400 - 700 mm, High-back range: More than 700 mm) Mid-back
CHAIR BACKREST Locking available while tilting backrest Yes
CHAIR BACKREST Lumbar Support available in Seat Backrest Yes
CHAIR BACKREST Headrest available in Chair No
CHAIR ARMREST Armrest Available in the Chair Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing 3 years of government or PSU supply of similar furniture

4

Financial statements for last 3 years

5

EMD payment receipt or online payment proof

6

Technical bid documentation demonstrating IS 3312/IS 7761 compliance

7

OEM authorization/ Bid Specific Authorization from manufacturer

8

Green Guard Gold / Green Pro / AIOTA / NABCB ISO certifications (as applicable)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Odisha furniture tender Bhubaneswar 2025

Bidders must submit GST, PAN, experience certificates showing 3 years of govt supply, financial statements, EMD, and OEM authorization. Ensure IS 3312 and IS 7761 compliance, plus Green Guard/AIOTA/NABCB certifications. Attach performance certificates and undertake 1‑year OEM warranty on install.

What documents are required for IS 3312 furniture bid Odisha

Documents include GST certificate, PAN, 3 years experience proofs in govt contracts, financial statements, EMD, technical bid, OEM authorization, and IS 3312 compliance proofs. Ensure NABCB/Green Guard certifications and AIOTA where applicable; submit inked OEM authorization letter.

What are the ISO/Green certifications required for furniture Odisha

OEMs must provide Green Guard Gold or Green Pro certifications, SCS Indoor Advantage GOLD where applicable, AIOTA for storage and seating, and NABCB ISO 9001/14001/45001/50001 from accredited bodies; attach letters on OEM letterhead.

What is the delivery timeline and quantity variation Odisha bid

Delivery period begins from the last date of original delivery order; option clause allows ±25% quantity variation; extended delivery time is calculated as (additional/ original) × original period with a 30‑day minimum.

What is the minimum warranty for Odisha government furniture

OEM warranty is mandatory for 1 year from installation, covering all parts; attach an OEM warranty undertaking on letterhead during evaluation; failure to provide may lead to rejection.

How to ensure OEM authorization for sub‑distributors Odisha

Bid must include Bid Specific Authorization from the OEM, inked and stamped after bid release; ensure the authorization explicitly covers the quoted products (almirah, bookcase, chairs, tables).

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