Windows 11 pro
Indian Army
FIROZPUR, PUNJAB
Posted:
13 July 2025
Closed:
23 July 2025
GEM
GEM
Indian Army MS Windows 11 Pro 25H2 Tender Gurudaspur Punjab 2026
Progress
Issue24-Jun-2026, 11:53 am
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • Organization and Location: Indian Army (Department Of Military Affairs), GURDASPUR, PUNJAB
- • Product focus: MS Windows 11 Pro 25H2 licensing
- • Delivery flexibility: up to 25% quantity increase during and after contract at contracted rates
- • Delivery timeline rule: minimum 30 days for additional delivery; extension rules apply
- • BOQ status: 0 items listed; no hardware specs, suggesting software licensing only
- • Terms driver: adherence to the explicit option clause and license management requirements
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for MS Windows 11 Pro 25H2 under a government procurement in GURDASPUR, PUNJAB. The opportunity centers on software licensing, with the product category clearly defined as Windows 11 Pro 25H2. Although the BOQ shows no items and the estimated value is not disclosed, the tender contains a quantifiable option clause enabling quantity variation. The procurement is designed to support military IT deployments with a formal delivery schedule aligned to contract execution. The unique aspect is the explicit option to adjust quantities up to 25% during and after the contract period, at contracted rates, which necessitates precise license management and compliance readiness.
Technical Specifications & Requirements
- Product name: MS Windows 11 Pro 25H2.
- Location: Gurdaspur, Punjab 143505.
- Category: MS Windows 11 Pro 25H2 licensing/programmes.
- Delivery clauses specify that the option to increase quantity applies during the currency of the contract, with delivery time calculated as: (Increase quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- If extension occurs, additional time can be extended up to the original delivery period; all terms governed by the option clause.
- There are no BOQ items listed, implying a potential licensing-only procurement without physical hardware.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase quantity up to 25% of bid quantity at contract rates; delivery timeline for extended orders follows the extended period rules.
- Delivery timing rule: Calculated as the formula above with a minimum of 30 days; extensions may be capped to the original delivery period.
- Bidders must comply with the option-based delivery terms and ensure license compliance management, renewal readiness, and timely licensing activation.
Key Specifications
-
Product/service: MS Windows 11 Pro 25H2 licensing
-
Quantity details: 25% option for quantity increase during contract
-
Standards/Compliance: Not specified in data; align with standard software licensing practices
-
Delivery: minimum 30 days for extended delivery under option clause
-
Quality/Performance: licensing validity, activation, and publisher terms
Terms & Conditions
-
Option to increase quantity by up to 25% at contracted rates
-
Delivery time minimum 30 days for additional quantity
-
No BOQ items listed; software licensing procurement
Important Clauses
Option Clause
Purchaser may increase quantity up to 25% of bid quantity during contract and currency; additional time based on formula; must deliver at contracted rates.
Delivery Schedule
Extended delivery time determined by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated in data; bidders should seek clarification on LDs in final bid terms.
Bidder Eligibility
-
Experience in software licensing bids for government entities
-
Demonstrated ability to supply Windows 11 Pro licenses at scale
-
Compliance with IT software procurement norms and publisher terms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MS Windows 11 Pro 25H2
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9512680.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience or similar project certificates (software licensing bids)
4
Financial statements (if requested for bid evaluation)
5
EMD/Security deposit documentation (if applicable in terms)
6
Technical bid submission documents demonstrating licensing capability
7
OEM authorizations or software publisher permissions (if required)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Windows 11 Pro 25H2 tender in Gurudaspur?
Bidders should prepare licensing capabilities, submit GST registration, PAN, and software publisher authorizations. Ensure you meet IT licensing standards, provide evidence of prior Windows licensing deals, and include delivery capability for a 30-day minimum lead time per extended quantity. Follow organization’s submission format precisely.
What documents are required for Windows 11 bid in Punjab?
Required docs include GST certificate, PAN card, software licensing experience certificates, and any OEM authorization for Windows 11 Pro 25H2. Include financial documents per tender terms, and evidence of ability to manage license renewals and volume licensing for government orders.
What is the quantity adjustment clause for this tender?
The Purchaser may increase quantity up to 25% of bid quantity during contract and currency, at contracted rates. Extended delivery time follows the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the delivery terms for extended Windows licenses?
Delivery timing for extended orders uses the formula above; if the original period is less than 30 days, the minimum remains the original delivery period. Ensure license keys and activation are delivered in a government-grade licensing package.
What standards or publisher terms apply to Windows 11 licensing?
Licensing must comply with the Windows 11 Pro 25H2 publisher terms; bidders should provide OEM authorizations and ensure license activation support, with compliance documentation included in the bid package.
When is the delivery window for increased Windows licenses in this tender?
Delivery windows are driven by the option clause; minimum lead time for any increased quantity is 30 days, with the exact schedule defined in the contract and purchase order extensions.
What is the eligibility criteria for Windows 11 bid in India?
Eligibility requires prior Windows licensing experience, IT software procurement capability, GST and PAN validity, and ability to supply licenses to government bodies with proper OEM authorizations and compliance documentation.
What documents prove eligibility for Windows licensing procurement in Gurudaspur?
Submit GST certificate, PAN card, Windows licensing experience certificates, OEM authorizations, and financial statements if requested. Include evidence of past government licensing and a clear plan for license delivery and renewal management.
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Documents 3
GeM-Bidding-9512680.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS