Indian Army Department Of Military Affairs Tender for File Cabinets, Electric Kettle, Water Dispenser, Window AC 1.5 Ton, Stabilizer 4 KVA, Cooler Steel 2026

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple office and electrical items including File Cabinets (4-drawer and 3-drawer), Electric Kettle, Water Dispenser, Window AC 1.5 Ton, Stabilizer 4 KVA, and Coolers in steel construction. The BOQ lists 7 items, but exact quantities are not disclosed in the available data. The tender notes an option clause allowing quantity variation up to 25% during and after contract award, at contracted rates. Advance sample approval is required with two samples due within 5 days of award, with potential modifications communicated within 5 days. Delivery schedules pivot on original delivery timelines and any extensions due to sample approval delays. This notice references BIDDER CODE CREATION procedures and standard pre-award documentation.

Key differentiators include the option-based quantity handling, buy-side approval of advance samples, and the explicit delivery-time recalculation formula tied to the last date of the original or extended delivery period. This tender emphasizes compliance with buyer-specified testing and approval procedures before bulk manufacture, and imposes penalties for major deviations or late approvals at Buyer’s discretion.

Overall, this tender requires bidders to align with rigorous pre-supply approvals, maintain precise conformance to contracted sample specifications, and be prepared for flexible quantity management while maintaining delivery discipline under a government procurement framework.

Technical Specifications & Requirements

• No explicit item-level technical specifications are provided in the data. However, the tender covers seven item categories: File Cabinets (4-drawer and 3-drawer), Electric Kettle, Water Dispenser, Window AC 1.5 Ton, Stabilizer 4 KVA, and Cooler Steel.
• Relevant process-related requirements include: advance sample submission (2 samples) within 5 days of contract award, Buyer-approved or modification-notified responses within 5 days, and bulk supply conformity to approved samples.
• The terms mandate the option clause enabling quantity variation up to 25% and a proportional recalculation of delivery time when extensions occur, with a minimum 30-day floor if the original period is longer.
• Pre-dispatch or inspection-related clauses for clothing are mentioned in the generic clauses, but for the listed equipment, emphasis remains on sample approval and adherence to contract specifications.
• Documentation for Vendor Code Creation is required (PAN, GSTIN, cancelled cheque, EFT mandate).

Terms, Conditions & Eligibility

• EMD details are not disclosed in the provided data; bidders must refer to buyer-specified tender terms for deposit requirements.
• Quantity flexibility up to 25% before and during contract with rates fixed at the contracted price.
• Sample-based approval process: 2 advance samples due within 5 days of award; modifications communicated within 5 days; bulk supply must match approved sample.
• Pre-dispatch inspection references exist in generic terms; ensure readiness for potential testing and certification checks.
• Required submission documents include PAN, GSTIN, cancelled cheque, and EFT mandate.