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Indian Institutes Of Science Education And Research File/Folder (V3) Tender 2026 - Binding File/Folder Supply Bidding 2026

Bid Publish Date

07-Jul-2026, 11:01 am

Bid End Date

21-Jul-2026, 11:00 am

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Progress

Issue07-Jul-2026, 11:01 am
AwardPending
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Quantity

1500

Category

File/Folder (V3)

Bid Type

Single Packet Bid

Key Highlights

  • • Specific brand/OEM requirements not listed
  • • 20-25% quantity variation rights during contract
  • • Advance sample approval process with 5 days for sample submission, 10 days for buyer feedback
  • • Only supply of goods; no service components
  • • Border country procurement restrictions clause to be acknowledged
  • • Delivery period adjustments possible if buyer delays sample approval
  • • No BOQ items; scope limited to file/folder procurement
  • • GSM and binding mechanism are critical technical aspects

Tender Overview

The Indian Institutes Of Science Education And Research (iiser) Department Of Higher Education invites bids for the procurement of File/Folder (V3) items. Key procurement focuses include binding mechanism, file/folder material, size compatibility, cover design, pocket count, color, and GSM of board materials. The contract scope is the supply of goods only, with no BOQ items listed, and the estimated value and EMD are not disclosed. Bid terms include a 25% quantity option at contract, ensuring flexibility in order quantities. A distinctive element is the advance sample process requiring buyer approval before bulk production, with timelines for approval and modification, and potential adjustments to the delivery period if approvals are delayed. The tender emphasizes conformity to buyer specifications and adherence to contract framework while allowing sample-based verification to minimize bulk non-conformance. This procurement is positioned within the government procurement ecosystem and is tailored for suppliers capable of delivering standardized file/folder solutions in line with specified design features.

Technical Specifications & Requirements

  • Product category: File/Folder with binding mechanism
  • Materials: File/Folder material to be defined by specification
  • Size compatibility: Compatibility with standard folder sizes to be confirmed
  • Cover design: Customizable cover design per buyer requirements
  • Pockets: Defined number of pockets in the file/folder
  • Color: Specified color variants required
  • GSM: Cardboard/duplex/mill board GSM to be specified
  • Quality checks: Compliance with buyer’s sample approval process before bulk manufacturing
  • Delivery: Timelines governed by option clauses; minimum delivery extension rules apply
  • Brand/OEM: Not specified

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contract formation and during currency
  • Advance samples: Required; approval within 10 days of submission, delays may reset delivery period without LD
  • ATC: Compliance with border-country procurement restrictions clause
  • Delivery & payment: Details not fully specified; delivery timeframes linked to original delivery order dates
  • Documentation: Standard bid submission materials required per terms

Key Specifications

  • File/Folder with binding mechanism

  • Material of File/Folder (to be specified by buyer)

  • File/Folder Size Compatibility (to be confirmed)

  • Cover design specifications (customizable per buyer)

  • Number of pockets in a File/Folder (to be specified)

  • Color variants (to be specified)

  • GSM of Cardboard/Duplex Board/Maper (to be specified)

  • Sample approval requirement prior to bulk manufacturing

Terms & Conditions

  • Quantity Variations: Up to 25% additional or reduced quantity at contract and during currency

  • Advance Sample: Submit within 5 days; buyer approval within 10 days; delays adjust delivery

  • Delivery Terms: Tied to original delivery period with potential extensions

  • Restrictions: Compliance with border procurement ATC clause

  • Scope: Goods-only supply; no installation or services

Important Clauses

Payment Terms

Not explicitly provided; payments aligned with contract terms for supply of goods only

Delivery Schedule

Delivery period adjusts based on original period; extensions if option clause exercised

Penalties/Liquidated Damages

LD details not explicitly specified; potential delivery-related penalties to be defined in contract

Bidder Eligibility

  • Experience in supplying file/folder products (general or government sectors)

  • GST registration and financial stability documentation

  • Capability to comply with sample-based approval and delivery timelines

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

File/Folder (V3) (Q4)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Thiruvananthapuram

Delivery Pincodes

695551

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Darli K.G.695551,Maruthamala.P.O, VithuraThiruvananthapuramKerala695551100015-

Authority Records

MINISTRY OF EDUCATIONHIGHER EDUCATION DEPARTMENT

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Documents 6

GeM-Bidding-9562221.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism L File Folder
GENERAL Material of File/Folder Plastic
GENERAL File/Folder Size Compatibility 21.5 cm × 35.5 cm (Legal)
GENERAL Cover Design Printed
GENERAL Number of pockets in a File/Folder 1
GENERAL Color of File/Folder White

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar file/folder supply programs)

4

Financial statements (last 2-3 years)

5

EMD/Security deposit proofs (if applicable per terms)

6

Technical bid documents and product compliance statements

7

OEM authorizations or approvals (if required per ATC)

Frequently Asked Questions

How to bid for IISER file folder tender in 2026

Bidders must register on the GEM portal, submit all mandatory documents (GST, PAN, financials, and experience certificates), and provide technical compliance for file/folder with binding mechanisms. Include advance sample plan and confirm 25% quantity variation rights. Ensure adherence to sample approval timelines and ATC clauses.

What documents are required for file folder procurement bid in IISER

Submit GST certificate, PAN card, two years financial statements, experience certificates for similar work, OEM authorization if required, technical bid for binding folders, and EMD proof if mandated by the contract. Include any product sample datasheets and design specifications.

What are the technical specs for file folders in this tender

Specifications include binding mechanism, folder material, size compatibility, cover design, number of pockets, color variants, and GSM of board materials. Exact material and GSM to be specified by buyer; ensure compliance with advance sample approval before bulk production.

What is the sample approval process for IISER tender

Submit advance samples within 5 days of award; buyer provides modification list within 10 days. If approved, bulk supply proceeds; if not, buyer may require fresh samples or terminate for non-compliance. Delay in buyer approval may reset the delivery period without LD.

What is the scope of supply for this IISER procurement

Scope is limited to the supply of goods (file/folder with binding mechanism). No installation or services are included. The bidder must ensure all costs are included in the bid price, with the option to adjust quantity by 25%.

What is the delivery term and option clause for the contract

Delivery period can be extended if the option clause is exercised; quantity adjustments up to 25% may occur. Additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

Are there any border procurement compliance requirements

Yes. The bidder must certify adherence to the buyer's ATC clauses regarding restrictions on procurement from certain countries sharing land borders with India. Include certification in the bid to avoid disqualification.

What is the payment terms for file folder supplies

Payment terms are not explicitly stated; confirms that scope is goods-only. Bidder should expect standard government payment terms; confirm with tender documents and contract for advance or milestone-based payments.

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