Indian Army Automotive Repair & Spare Parts Tender Mumbai Maharashtra 2026 IS 550 & ISO Standards

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of automotive maintenance services and spares in Mumbai, Maharashtra. The scope includes supply and replacement of engine oil, filters, coolant, gear oil, wiring harnesses, bearings, belts, batteries, lighting, wiper systems, and related ancillary work, with on-site delivery and installation at the department premises in Mumbai. The procurement emphasizes comprehensive repair and replacement of vehicle subsystems, including engine, gearbox, cooling, steering, and electrical components, with the repairer responsible for oil, grease, and consumables. The clause-driven approach allows up to 25% quantity variation during contract execution, with rates at contracted values. An on-site delivery model and risk allocation to the repairer are highlighted, with GST and tax handling clarified by bidder responsibility. Unique aspects include the integration of multiple mechanical, electrical, and preventive maintenance activities under a single contract and the requirement to manage parts and labor for a broad vehicle maintenance cycle in a government setting.

Technical Specifications & Requirements

• No detailed product specifications published; BOQ lists 23 items (all N/A in provided data) but the scope broadly covers engine oil, oil filters, fuel filters, coolant, gear oil, wiper assemblies, mirrors, rubber bushings, timing belt, vacuum hoses, battery cables, fuse/relay boxes, power steering reservoir, wheel bearings, drives belts, belts tensioners, alternators, pulleys, ignition system checks, headlights, wheel alignment, and washer fluid systems.
• Delivery model: on-site repair and installation in Mumbai; rates include all consumables and oils; department to arrange loading/unloading at consignee end; material delivery and installation appear costed to repairer. Tax deduction at source: Income Tax @ 2% on orders above ₹10,000. GST handling remains bidder’s responsibility; GST reimbursement per actuals or applicable rates (whichever lower).
• 16/21 ATC terms indicate project-wide scope with option to adjust quantities up to 25% during contract, implying flexible procurement of spares and services.

Terms, Conditions & Eligibility

• EMD not specified in provided data; option clause allows up to 25% quantity variation during contract and extended delivery time calculations.
• Delivery: on-site repair and installation in Mumbai; loading into repairer vehicles at consignee end handled by department at own cost.
• Payment: Income Tax @ 2% may be recovered on value exceeding ₹10,000; GST to be borne by bidder with reimbursement per actuals or lower applicable rate; bidder must supply GSTIN and PAN.
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; failure to upload certificates/documentation could lead to rejection.
• Additional terms: spares, oils, and consumables to be provided by the repairer; all cleaning and servicing stores borne by repairer; performance and delivery terms governed by buyer’s option clause.
• Warranties/penalties: not detailed in provided data; penalties not explicitly specified here beyond option-driven delivery adjustments.