Indian Army OCR Based Legacy Records Digitization Tender Kupwara Jammu & Kashmir 2026
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
6 June 2026
Closed:
16 June 2026
GEM
GEM
Indian Army OCR-based Digitization of Legacy Records Tender 2026 Department of Military Affairs
Bid Publish Date
03-Jul-2026, 7:54 pm
Bid End Date
13-Jul-2026, 8:00 pm
Progress
Issue03-Jul-2026, 7:54 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
2
Tender Overview
Organization: Indian Army, Department of Military Affairs. Procurement scope: digitization of legacy records using OCR-based technology. Location: not specified; bidders should verify site details. Start/End dates: not disclosed. Estimated value/EMD: not disclosed. BOQ: 0 items; no quantity data. Key differentiator: OCR-based legacy record digitization with flexible quantity handling; option clause allows up to 25% quantity variation. Unique aspect: delivery timelines depend on original delivery period and extended time calculation; bidders must comply with the option clause.
Technical Specifications & Requirements
- No technical specifications provided in the tender data.
- Available terms include an option clause permitting quantity changes up to 25% of bid quantity at contract placement and during currency at contracted rates.
- Delivery period adjustments follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period < 30 days, extended time equals original period.
- Delivery time extensions may be applied up to the original delivery period; bidders should plan for potential schedule shifts.
- No BOQ items provided; OCR-based digitization scope inferred from tender title.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% at contract, and during currency up to 25% at contracted rates.
- Delivery Time: Calculated extension rules apply; minimum extension time is 30 days.
- Delivery Commencement: From the last date of the original delivery order.
- Compliance: Bidders must adhere to the option clause terms.
- EMD/Financials: Not disclosed in the data; standard tender practice likely applies.
- BOQ: Not available; no itemized requirements listed.
- Special Clauses: None beyond the option and delivery formulas identified.
Key Specifications
-
- Category: OCR-based digitization of legacy records
-
- Quantity/BOQ: 0 items available; no BOM data
-
- Standards/Certifications: Not specified in data
-
- Delivery Terms: Extension rules via option clause; minimum 30 days extension
-
- Key Clause: 25% quantity variation allowed during placement and currency
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contract and during currency
-
Delivery extensions calculated by (Increased/Original) × Original period with minimum 30 days
-
Delivery starts from last date of original delivery order; ensure compliance with clause
Important Clauses
Option Clause
Purchaser may alter quantity by up to 25% at contract award and during contract currency at the same contracted rates.
Delivery Schedule
Additional time is computed via (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days.
Penalties/Liquidated Damages
No specific LD details provided in data; bidders should assume standard penalties per procurement rules.
Bidder Eligibility
-
Proven experience in OCR/digitization projects for government or large-scale archival records
-
Demonstrated financial capability to participate in a digitization contract of similar scope (based on tender norms)
-
GST and PAN compliant with valid business registration
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
DIGITIZATION OF RECORDS BY OCR BASED LEGACY
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
KHASI HILLS EAST
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KHASI HILLS EAST | KHASI HILLS EAST | - | - | 1 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9557894.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar OCR/digitization projects
4
Financial statements for the last 2-3 years
5
EMD/Security deposit documentation (as applicable by purchaser)
6
Technical bid submission documents demonstrating OCR capability (if required)
7
OEM authorizations or vendor accreditation (if applicable)
Frequently Asked Questions
How to bid for OCR digitization tender in Indian Army 2026?
Bidders should submit GST, PAN, experience certificates, financial statements, and EMD as applicable. Ensure compliance with the option clause allowing up to 25% quantity variation and adhere to delivery-time extension formula. Prepare technical bids detailing OCR capabilities and past digitization work.
What documents are required for Indian Army OCR tender submission in 2026?
Required documents typically include GST certificate, PAN, experience certificates for similar projects, financial statements, EMD documentation, and any OEM authorizations. Prepare technical bid materials detailing OCR workflow, data security practices, and archiving methods aligned with legacy records digitization.
What is the delivery extension rule for this OCR procurement?
Delivery extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. If the original period is under 30 days, the extension equals the original period. The purchaser may extend up to the original delivery period.
Which organizations or approvals are needed for OCR digitization bids?
No specific OEM or brand requirements are listed. Submit relevant OEM authorizations if applicable and demonstrate OCR software compliance and data handling capabilities. Ensure certification alignment and security measures for government archival digitization.
What is the scope of the 25% option clause in this tender?
The purchaser may increase or decrease the ordered quantity up to 25% at contract placement and during currency at contracted rates. This necessitates readiness to scale operations and adjust delivery plans without rate changes.
How to verify eligibility for OCR legacy records tender in 2026?
Confirm required experience in OCR/digitization for government archives, ensure GST/PAN validity, and present financial capability. Review tender terms for delivery, extension rules, and EMD expectations; align proposals with OCR workflow, security, and archival standards.
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Documents 3
GeM-Bidding-9557894.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS