Indian Army OCR Based Legacy Records Digitization Tender Kupwara Jammu & Kashmir 2026
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
6 June 2026
Closed:
16 June 2026
GEM
GEM
Indian Army OCR Legacy Records Digitization Tender Baramulla Jammu & Kashmir 2026
Bid Publish Date
08-Jul-2026, 8:20 pm
Bid End Date
18-Jul-2026, 9:00 pm
Location
Progress
Issue08-Jul-2026, 8:20 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Army invites bids for an OCR based Legacy Records Digitization project located in Baramulla, Jammu & Kashmir (193101). The procurement targets digitizing historical records using optical character recognition, metadata tagging, and digital delivery. The scope focuses on converting paper archives into searchable digital formats suitable for military record management. The tender emphasizes data integrity, secure handling, and compliant archival standards, with ATC terms governing submission. The opportunity is centered on governmental archival digitization with emphasis on accuracy and traceability.
Technical Specifications & Requirements
- Project: OCR based Legacy Records Digitization for Indian Army archives in Baramulla, JK.
- Deliverables likely include: scanned digital copies, OCR text, and metadata indexing for legacy records.
- Data handling: secure transfer, access controls, and long-term readability of digitized files.
- Documentation: access to the attached ATC for bidder obligations; no BOQ items are listed.
- Standards: no explicit standards are published in the available data; bidders should align with typical archival digitization practices and ATC guidance.
- Schedule and volumes: not specified; no estimated quantity or value provided.
- Eligibility indicators: prior experience in government digitization or archival projects is implied but not stated.
- Special clauses: ATC terms and conditions govern submission; bidders should review the attached ATC document for exact obligations.
Terms & Eligibility
- EMD: not disclosed in the tender data.
- Location: Baramulla, Jammu & Kashmir (193101).
- Organization: Indian Army (Department of Military Affairs).
- Category: OCR based Legacy Records Digitization; no BOQ items listed.
- Documentation: bidder must review and comply with the attached ATC; additional submission requirements are not enumerated in the provided data.
- Payment, delivery timelines, and warranty: not specified in the available information; bidders should await ATC guidance and tender clarifications.
Terms & Conditions
-
EMD: not disclosed; review ATC for security deposit requirements
-
Delivery timelines: not specified; dependent on ATC guidance
-
Submission documents: review ATC; no explicit list in data
Important Clauses
ATC Compliance
Bid submission must adhere to the attached AtC document issued by the Indian Army; ensure alignment with OCR digitization standards and archival handling
Security & Handling
All legacy records will require secure handling, chain-of-custody, and data protection measures as per ATC guidance
Bidder Eligibility
-
Experience in government digitization or archival OCR projects recommended by ATC
-
Capability to handle sensitive archival data securely
-
Compliance with bidder submission requirements as per ATC document
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
OCR based Legacy Records Digitization
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
2
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Baramulla
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Baramulla | Baramulla | - | - | 1 | 30 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Bid Preparation
GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9562910.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
Experience Criteria
2
Past Performance
3
Bidder Turnover
4
Certificate (Requested in ATC)
5
OEM Authorization Certificate
6
OEM Annual Turnover
7
Additional Doc 1 (Requested in ATC)
8
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
9
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid on the OCR legacy digitization tender in Baramulla?
Bidders must review the ATC attached by the Indian Army and comply with OCR digitization requirements, data security, and archival handling guidelines. Prepare documents per ATC, submit via the GEM portal, and ensure eligibility for government archival projects in JK.
What documents are required for Baramulla OCR digitization tender submission?
Submit ATC-compliant bid documents, evidence of archival digitization capability, company registration, GST, PAN, experience certificates for similar projects, financial statements, and any OEM authorizations referenced in ATC; ensure secure data handling declarations.
What are the technical expectations for OCR based legacy digitization in this tender?
Expect deliverables including scanned archival images, OCR text extraction, and metadata indexing; secure transfer and long-term readability are implied; alignment with Indian Army ATC terms and any specific archival standards mentioned in the ATC.
When is the submission deadline for the Baramulla digitization tender 2026?
The exact deadline is not disclosed in the data provided; bidders should consult the attached ATC and the GEM portal notices for the official date and time, and respond to any clarifications promptly.
What is the EMD amount for the Baramulla OCR digitization bid?
EMD amount is not disclosed in the tender data; bidders should verify in the ATC and GEM portal tender documents to determine the required security deposit and payment mechanism.
Are there any specific standards for the legacy records digitization project?
No explicit standards are published in the available data; bidders should reference the ATC for required standards, and align with typical archival OCR practices and data security norms.
What are the eligibility criteria for participating in this Indian Army tender?
Eligibility includes demonstrated capability in digitization or archival projects, compliance with ATC submission terms, and ability to handle sensitive military records securely; confirm GST, PAN, and financial stability documents as applicable in ATC.
Where can bidders access the ATC and tender documents for this procurement?
Access the ATC and tender documents through the GEM portal link provided with the Indian Army procurement notice; download the ATC, review requirements, and prepare submissions accordingly.
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Documents 4
GeM-Bidding-9562910.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS