Indian Army OCR Based Legacy Records Digitization Tender Sonitpur Assam 2026 - IS 550/ISO standards, Govt Records Digitization

Tender Overview

Indian Army invites bids for an OCR BASED LEGACY RECORDS DIGITIZATION project in SONITPUR, ASSAM (784001). The scope centers on converting legacy records via OCR, with delivery to 11 PARA SF, NEW MISSAMARI. The contract allows a ±25% quantity variation, beginning delivery after the original order’s last delivery date, with extended time calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days. Bidders must demonstrate ongoing corporate resilience and non-obsolete offerings; GST responsibility lies with bidders, with actual GST reimbursement capped to quoted rate. The address and contact details emphasize on-site delivery and commissioning where applicable. A data sheet must accompany bids to verify product specifications against the bid.

Technical Specifications & Requirements

• No explicit product parameters are disclosed in the public data. Bidders must upload the Data Sheet for offered products and ensure alignment with offered technical parameters.
• Experience requirement: bidder or OEM must have at least 3 years of regular manufacture and supply of similar category products to Central/State Government or PSU, with supporting contracts for each year.
• Documentation for Vendor Code creation includes: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
• The project mandates non-obsolete items with at least 3 years residual market life and non-End-of-Life status per OEM. GST will be reimbursed as per actuals or applicable rates, whichever is lower.
• Delivery and commissioning, where applicable, must align with the specified address in Sonitpur, Assam.

Terms & Eligibility

• Quantity may be increased up to 25% of bid quantity at contract placement and again during the currency at contracted rates. Delivery period starts from the last date of the original delivery order; extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
• Bidder must maintain financial solvency; no liquidation, receivership, or bankruptcy. Provide an undertaking with bid.
• Bidder bears GST responsibility; reimbursement will be subject to actuals or applicable rates, capped at quoted GST.
• Required submissions: PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet for offered products.
• Experience: 3 years in supplying similar category products to Govt/PSU, with contracts to support claims.