Bid Publish Date
20-Jun-2026, 12:38 pm
Bid End Date
02-Jul-2026, 5:00 pm
Location
Progress
Quantity
8
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
The Administrative Reforms Department of the Government of Odisha invites bids for a bundle of IT hardware including Entry and Mid Level Desktop Computers, Scanners, A3 Size Multifunction Printers (MFP), and Line Interactive UPS with AVR (V2). The procurement is focused on NABARANGAPUR, Odisha 764049, and specifies a multi-item electronics category spanning desktop PCs, document scanners, and high-capacity UPS with AVR. The scope emphasizes OEM-warranted equipment with on-site support and compatibility across common office workflows, including scanning, printing, and uninterrupted power. A key differentiator is the integration of UPS with AVR and A3 MFP capabilities within a single procurement window. The option clause allows quantity adjustments up to 25% during contract and extended delivery windows with proportional timelines. Unique tender terms require bidders to confirm full configuration compliance with the User Uploaded ATC.
Product category: Entry/Mid Level Desktop Computers, Scanners, A3 MFP, Line Interactive UPS with AVR (V2)
Scanner: Duplex scanning, ADF, document feeder compatibility, max dpi specification (optical resolution) and main paper tray details
A3 MFP: A3 printing, duplex capability, number of paper trays, bypass tray availability, document feeder type
UPS: KVA rating, inverter technology, inverter efficiency, guaranteed battery backup time, on-site warranty
Hardware: RAM size, storage capacity, OS pre-loaded by desktop OEM, connectivity options (USB/Ethernet)
Printing: ISO/IEC 24734 minimum speed benchmarks for A4/A3 where applicable, monochrome/color performance
Warranty: On-site warranty (in years) and any extended warranty terms
EMD amount and exact payment terms are not disclosed in the provided data; bidders must verify during ATC
Quantity may be increased/decreased by up to 25% during contract and ongoing currency per option clause
Delivery timeline is linked to the last date of original delivery order plus calculated extension; minimum 30 days
Payment terms to be defined in ATC; bidders should expect standard government payment on delivery or post-delivery with agreed milestones
Delivery period may be extended using option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Penalties/LD terms to be defined in ATC; standard government practice may apply for late delivery or non-conforming goods
Proven experience in supplying IT hardware including desktops, scanners, and UPS systems
Valid GST registration and PAN card
Financial stability sufficient to execute government contract
OEM authorization for specified brands (where applicable)
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Scanner (V3) (Q2) , A3 Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
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Main Document
CATALOG Specification
CATALOG Specification
CATALOG Specification
CATALOG Specification
ATC
GEM_GENERAL_TERMS_AND_CONDITIONS
Director, Consolidation ,orissa,cuttack
CUTTACK, ODISHA
Chhattisgarh Lok Ayog
RAIPUR, CHHATTISGARH
Controller General Of Defence Accounts
NAGPUR, MAHARASHTRA
Odisha State Civil Supplies Corporation Limited
JHARSUGUDA, ODISHA
N/a
SAHARANPUR, UTTAR PRADESH
Tender Results
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| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed, 500, 1000, 2000 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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GST certificate
PAN card
Experience certificates
Financial statements
EMD documents (as applicable)
Technical bid documents
OEM authorizations (where applicable)
Signed undertaking confirming product configurations per ATC
Any other bidder-specified documents required by ATC
Bidders must submit GST and PAN, experience proofs, financials, EMD documentation, and technical bid with OEM authorizations. Ensure the configurations match the User Uploaded ATC and provide an undertaking confirming compliance with all items listed (Desktop PCs, Scanners, A3 MFPs, UPS). Delivery terms follow the option clause with potential 25% quantity variation.
Prepare GST Certificate, PAN card, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations. Include signed undertaking confirming product configurations per ATC and any user-uploaded ATC documents. Ensure all documents are current and verifiable for bidder eligibility.
A3 MFP must support A3 printing, duplex capability, and have an appropriate document feeder. UPS should specify KVA rating, inverter technology, inverter efficiency, and minimum guaranteed battery backup time. Both require network/USB/Ethernet connectivity and on-site OEM warranty.
Delivery terms allow an extension via the option clause; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery period specified in contract governs the base timing.
On-site warranty is required for all items, with possible extended warranty options available. Vendors must quote the duration in years and specify components covered. Ensure service support aligns with OEM terms and availability of spare parts in NABARANGAPUR region.
EMD details are not disclosed in the basic tender data and will be clarified in the ATC. Bidders should prepare standard EMD payment documentation and ensure compliance with government norms as per the final ATC guidance.
Scanners must support duplex scanning, ADF functionality, and document feeder compatibility with network/USB/Ethernet connectivity. Optical resolution and scan speeds follow typical ISO/IEC benchmarks, with reliable performance for office document workflows.
Submit OEM authorization letters for each product line (desktops, scanners, MFPs, UPS) and sign the undertaking confirming exact configurations per the User Uploaded ATC. Ensure all listed specs match the ATC and vendor capabilities before submission.
Odisha State Civil Supplies Corporation Limited
📍 KALAHANDI, ODISHA
Odisha State Civil Supplies Corporation Limited
📍 BHADRAK, ODISHA
N/a
📍 RAIPUR, CHHATTISGARH
Secretariat Office Saltlake
📍 NORTH 24 PARGANAS, WEST BENGAL
Indian Army
📍 DHEMAJI, ASSAM
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Main Document
CATALOG Specification
CATALOG Specification
CATALOG Specification
CATALOG Specification
ATC
GEM_GENERAL_TERMS_AND_CONDITIONS